Summary
Overview
Work History
Education
Skills
Timeline
Generic

India Gates

Los Angeles,CA

Summary

An energetic and resourceful Executive Assistant with over 7 years of experience in all aspects of task management and community relations, eager to demonstrate excellent communication and planning skills while thriving in a fast-paced, dynamic environment.

Overview

7
7
years of professional experience

Work History

Administrative Assistant

Capital Group
01.2023 - 01.2025
  • Simultaneously supported one director and two senior managers.
  • Coordinated and scheduled meetings, including arranging logistics, preparing agendas, and managing communication with attendees.
  • Maintained meeting records and handled confidential information.
  • Travel coordination and itinerary planning for both domestic and international.
  • Assisted in planning events and socials for the Global Data Science Team.
  • Prepared and submitted detailed expense reports, ensuring 100% compliance with company policies.

Executive Assistant to CEO

Uvalle Law Firm (LAWBOSS)
01.2022 - 10.2022
  • Acted as a liaison on behalf of the CEO.
  • Full responsibility over scheduling and maintaining both personal and professional calendars, including but not limited to appointments, social reservations, travel, events, etc.
  • Performed all aspects of administrative duties.
  • Ensured successful project execution according to established objectives, timelines, and costs.

Executive Assistant to CEO

Oakwood Insurance Solutions
03.2021 - 12.2021
  • Served as a friendly and helpful first point of contact in the front office.
  • Maintained phones, managed calendars, scheduled appointments, meetings and luncheons.
  • Coordinated all meetings and calls with local and international clients.
  • Fostered relationships to maintain existing clients.
  • Created, edited and proofread in-depth media decks and proposal deliverables, specific to each corporate business client and their policy needs.
  • Recorded and transcribed meeting minutes.

Executive Assistant to President

Central CT Communications
04.2019 - 07.2020
  • Reported directly to the President, Editor & Publisher in handling all aspects of their roles to include scheduling and travel arrangements while troubleshooting myriad tasks and assignments.
  • Executed all projects pertaining to marketing, sponsorship, promotions, events, and trade agreements.
  • Trusted to analyze and interpret data, and handle all shipments, deliveries, and material orders.
  • Produced the company's locally televised program while coordinating, recording, and scheduling prospective air dates with over 20+ influential guests throughout the State of Connecticut.

Executive Assistant to CEO

4Biz Graphics
09.2017 - 04.2019
  • Served as an assistant to all administrative personnel and acted as a first point of contact.
  • Created workflows to track project progress and follow ups.
  • Implemented a calendar optimization strategy to improve scheduling efficiency.
  • Assisted in edited and managing all client’s websites via WordPress.

Education

BBA - Marketing

IONA University
New Rochelle, NY
01.2017

Skills

  • Meeting coordination
  • Travel management
  • Expense reporting
  • Calendar management
  • Event planning
  • Project management

Timeline

Administrative Assistant

Capital Group
01.2023 - 01.2025

Executive Assistant to CEO

Uvalle Law Firm (LAWBOSS)
01.2022 - 10.2022

Executive Assistant to CEO

Oakwood Insurance Solutions
03.2021 - 12.2021

Executive Assistant to President

Central CT Communications
04.2019 - 07.2020

Executive Assistant to CEO

4Biz Graphics
09.2017 - 04.2019

BBA - Marketing

IONA University

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