Inez-Marie Finn

Administrative Assistant

United Technologies/Raytheon Technologies

East Hartford, CT

06.2006 - 10.2020

Operations Department administrative assistant with a team of five managers & fifty employees.
Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Coordinated travel arrangements, including booking airfare, hotel and ground transportation.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Executed record filing system to improve document organization and management.
Prepared meeting minutes and edited subcontractor proposals, project punch list, transmittals and memorandums for organizational support.
Arranged rapid office equipment repair and maintenance with vendors.
Sorted and distributed office mail and recorded incoming shipments for corporate records.
Monitored [Job title]'s work calendar and scheduled appointments, meetings and travel.
Monitored premises, screened visitors, updated logs and issued passes to maintain security.
Offered office-wide [Type] software support and training, including troubleshooting issues and optimizing usage.
Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Managed executive calendars, scheduling appointments and coordinating travel arrangements to optimize time efficiency.
Facilitated communication between departments, ensuring timely dissemination of information and collaboration on projects.
Coordinated meetings and events, preparing agendas and materials to support productive discussions and decision-making.
Streamlined office procedures by implementing best practices, resulting in increased operational efficiency across teams.
Trained new administrative staff, providing guidance on company policies and procedures to ensure smooth onboarding experiences.
Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.