Inez Torres
Jersey City
Summary
Dedicated Receptionist/Office Manager with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Receptionist/Office Manager (temp)
Seaport Entertainment Group
08.2024 - Current
- Greet and welcomed guests upon arrival
- Answer, screen and forward incoming calls
- Received, sort and distribute daily mail/deliveries
- Maintained security by following procedures and controlling access (monitor logbook, issue visitor badges)
- Update appointment calendars, and schedule appointments/meetings
- Perform other clerical receptionist duties such as filing, photocopying and faxing
- Monitor and order office supplies
- Assist with onboarding of new employees
- Oversee daily office operations, including managing office supplies, equipment, and facilities
- Ensure the office environment is clean, organized, and conducive to productivity
- Perform coffee machine cleaning cycle, restock milk, cups etc
- Throughout the day
- Stock refrigerators with food and drinks; stock snacks
- Unload dishwasher in the morning and turn on dishwasher before leaving the office for the evening
- Clean out refrigerators weekly
- Monitor guest bathrooms throughout the day, replenish supplies (hand soap, toilet paper, hand towels, etc.)
- Monitor copiers and restock paper supply in the cabinets; alert IT if there are any issues with the machines
- Provide administrative support to executives and staff, including scheduling meetings, coordinating travel arrangements, and preparing reports and presentations
- Monitor conference rooms throughout the day, prepare conference rooms for use after each meeting
Receptionist/Administrative Assistant
Hudson Community Enterprise
06.2015 - 04.2024
- Greet visitors entering the office, notify relevant employees when visitors arrive
- Answer visitors’ questions, calls, and emails, and provide them with relevant information
- Follow security procedures, such as monitoring the logbook and issuing visitor badges
- Sign for deliveries and ensure all mail and packages are distributed accordingly
- Keep a record of office supply inventory and expenses
- Collect data and assist in the preparation of statistical reports for management
- Responsible for maintaining advanced proficiency regarding records management and imaging procedures and equipment
- Prevented legal breeches by destroying documents in a timely, correct and efficient manner
- Train employees on records management procedures and reporting
Data Collection Assistant
NJ Transit
03.2020 - 08.2022
- Implementation of state and federal records retention guidelines through maintaining the integrity of documents by collecting, verifying, sorting, scanning, performing quality control, electronic filing and archiving of data, for Super Storm Sandy Recovery and Resilience Program, Capital Planning and Positive Train Control
- Responsible for processing and ensuring the security of documentation from multiple Capital Projects, by overseeing the implementation of electronic records into the web-based repository ECMS
- Review, verify and prepare hard copy documents for scanning in a secure manner to meet required guidelines for scanning project files
- Create Document Submission Forms (DSFs) in the Document Control Access Database and upload files to ECMS for proper records management filing
- Knowledgeable in using Microsoft Access to create the basic functions for Construction Management (CM) project specific databases
- Familiar with creating weekly ECMS reports to send CM document control specialists for their specified projects
- Verify accuracy of data entry, identify error patterns and make the necessary adjustments to reduce error rate
Education
Associate in Science -
Hudson County Community College
05-2024
Skills
- Microsoft Office
- Billing
- QuickBooks
- Employee Training
- Leadership Skills
- Management Skills
- Organizational Skills
- Customer Service
- Administration
- Telephone Skills
- Data entry
- Office organization
- Front desk operations
- Attention to detail
Certification
- NJ Notary
- Basic Life Support Certificate
Timeline
Receptionist/Office Manager (temp)
Seaport Entertainment Group
08.2024 - Current
Data Collection Assistant
NJ Transit
03.2020 - 08.2022
Receptionist/Administrative Assistant
Hudson Community Enterprise
06.2015 - 04.2024
Associate in Science -
Hudson County Community College
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