Ingrid Caldwell
New Windsor,NY
Summary
Results driven Executive Assistant with 20+ years proven track record in providing comprehensive support to Senior Level Executives in different level environments. Adapt at managing confidential information, coordinating high-profile meetings and events and streamlining executive operations. Works well in challenging fast-paced and high stress environments both individually and as part of a team. Focused on consistent quality work and shows a desire to simplify and innovate the daily operations of the executive and the organization. Versatile Executive Assistant with background successfully executing diverse project tasks to meet deadlines. Highly skilled at communicating with colleagues, monitoring status and achieving key milestones. Enthusiastic problem solver and talented team player with superior planning and decision-making skills.
Overview
23
23
years of professional experience
1
1
Certification
Work History
Project Coordinator/Executive Administrative Assistant
Baldor Specialty Foods
04.2024 - Current
- Provide strategic guidance and support to the executive team
- Facilitate effective communication between the executive team and various departments
- Manage and optimize the C-Suite schedules and engagements
- Assist in fostering a positive and productive organizational culture
- Conduct research and analytics to help support decision-making process
- Coordinate and oversee the implementation of organizational strategies
- Participate in strategic and operational meetings
- Support the C-Suite in driving operational excellence and organizational efficiency
- Oversee the implementation of the policy and procedures for the entire organization
- Manage all corporate accounts and process payments.
Global Executive Administrative Assistant to Global CFO
Wunderman Thompson
02.2020 - 04.2024
- Provided executive level support to the Global CFO and team
- Managed urgent, confidential, and complex tasks with constant changes in priorities and aggressive timelines
- Exercised sound judgment and discretion while handling sensitive information
- Maintained confidential files and information
- Assembled the required documentation for meetings, presentations, and conducted research for information as needed
- Scheduled and prepared the Global CFO for interviews with perspective candidates
- Negotiated contracts with hotels, restaurants, and other venues for special events
- Developed and maintained supportive relationships with regional CFO’s and their team leads
- Prepared, reviewed, and approved expenses, timesheets, and travel for team members
- Maintained a professional and proactive approach to help aid colleagues.
Senior Executive Administrative Assistant
Bain & Company
09.2018 - 02.2020
- Provided comprehensive executive and organizational support to three partners
- Built and maintained cooperative relationships with clients and colleagues at all levels both internally and externally
- Managed multiple calendars with varying complexity
- Organized and maintained regular check-ins to create and establish relationship management
- Facilitated time entry and expense reports
- Reconciled credit card statements and resolved all discrepancies
- Proactively assessed the long-term goals of the company to help aid in the research of candidates
- Assisted in the recruitment, interview process, and onboarding of new administrative staff
- Event planning for annual meetings
- Maintained all visa document preparation and arrangements
- Created and managed various complex travel itineraries for international and domestic travel.
Executive Administrative Assistant
W2O Group
12.2013 - 09.2018
- Responsible for the executive administrative support to the President, Global Practice Leader, and General Counsel
- Managed and maintained busy and ever-changing schedules on a daily basis
- Maintained a working knowledge of operational functions while supporting the three leaders
- Provided strategic support to the President for various client meetings and pitches
- Oversaw the production of documents, presentations, and writing for various meetings and business pitches
- Worked within deadlines and maintained accuracy while under pressure
- Supported recruiting and interviewing needs, including research and scheduling candidates.
Administrative Assistant
The Commonwealth Fund
06.2001 - 12.2023
- Directed incoming calls to appropriate staff and obtained accurate information in order to direct calls accordingly
- Provided administrative support to the Director of Administrative Services and various senior staff members
- Contacted appropriate staff members concerning guest arrivals and directed individuals to designated areas
- Scheduled appointments, meetings, and conference calls for senior staff members
- Prepared and maintained monthly calendars for executive staff
- Secured travel arrangements for senior staff and board members during annual board meeting
- Created and posted PowerPoint presentations for in-house reader board
- Initiated all meeting room requests and ensured all logistical needs were secured including the ordering of audiovisual equipment, food, and beverage
- Assisted human resources department on various projects and assignments as needed.
Education
Bachelor of Arts - Social Sciences
The College of New Rochelle
New York05.2008
Skills
- Time Management
- Business Writing
- Performance Monitoring
- Critical Thinking
- Project Coordination
- Event Planning
- Communication
- Vendor Management
- Multiple Priorities Management
Certification
CAPM
Timeline
Project Coordinator/Executive Administrative Assistant
Baldor Specialty Foods
04.2024 - Current
Global Executive Administrative Assistant to Global CFO
Wunderman Thompson
02.2020 - 04.2024
Senior Executive Administrative Assistant
Bain & Company
09.2018 - 02.2020
Executive Administrative Assistant
W2O Group
12.2013 - 09.2018
Administrative Assistant
The Commonwealth Fund
06.2001 - 12.2023
Bachelor of Arts - Social Sciences
The College of New Rochelle
CAPM
Similar Profiles
Geury SierraGeury Sierra
Driver at Baldor Specialty FoodsDriver at Baldor Specialty Foods
Osny RodriguezOsny Rodriguez
Supply Chain Manager at Baldor Specialty FoodsSupply Chain Manager at Baldor Specialty Foods
Cassandra RosadoCassandra Rosado
Sales Representative at Baldor Specialty FoodsSales Representative at Baldor Specialty Foods