Ired Sevilla
Herriman,UT
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
17
17
years of professional experience
Work History
Executive Assistant
Pro Transport
07.2014 - 03.2024
- Executive Support: Manage active calendar, aligning schedules with board meetings, committee sessions, and legal deadlines
- Prepare confidential documentation and reports for board meetings and other legal matters
- Meeting Coordination: Streamline board and committee meeting cadence and communications
- Develop and implement efficient board prep processes to ensure timely preparation and sign-off on materials within specified timeframes
- Manage the preparation process and logistics for internal committee and cross-functional meetings
- Logistics Management: Efficiently organize subsidiary documents, notarization processes, and quarterly board meetings
- Handle all logistics
- Coordinated incoming projects and the management of the team
- Offered each customer top notch service while overseeing and leading a team of 30 people
- Coordinated efficient management of routes while working on projects of expansion and better management
- Adapted to the needs of each costumer and individualized experiences for better relations
- Constantly provide logistics management
- Calendar Management: Manage calendars and proactively schedule meetings for executives
- Travel Coordination: Coordinate complex travel plans, accommodations, and itineraries for the Chief Legal Officer as required
- Lead and instruct team members to adhere to established standards, procedures, and policies
- Identify operational issues early and take proactive steps to address them, ensuring continuity in operations
- Act as a middleman between drivers and customers to ensure smooth communication and coordination of changes to the operational plan, providing a seamless experience for all parties involved
- Real-Time Plan allowing drivers and customers to receive instant updates and notifications about any changes to the operational plan.
Executive Assistant to the CEO
LSG Sky Chefs
10.2010 - 07.2014
- Scheduled meetings, led and assisted in multiple projects with all the international and national airlines in Venezuela
- (American Airlines, Lufthansa, Air France, Delta, Iberia, Turkish Airlines, United Airlines)
- Translated documents, and coordinated with the airport executives, airlines executives and the team to provide excellent services throughout each flight
- Coordinating intricate itineraries and timetables, which involve coordinating transportation and accommodations at various travel and off-site work destinations
- Coordinating schedules, offering logistical assistance, overseeing, and managing project documentation.
Executive Assistant to the CEO
Asset Capital
06.2007 - 10.2010
- Scheduled meetings, led multiple projects, and coordinated with major communications networks in the country
- Provided translation services from English to Spanish and vice versa since the CEO did not speak Spanish.
Education
Masters Degree in Computer Science - Computer And Information Sciences
Universidad Nueva Esparta, School of Computing
Venezuela07.2011
High School Diploma -
Wheeler High School
Atlanta, GA05.2006
Skills
- Proficient in both written and verbal communication
- High level of privacy and confidentiality
- Strong Problem Solver
- Schedule & calendar planning
- Meticulous attention to detail
- Customer Service-Oriented
- Calendar Management
- Interpersonal Communication
- Professional and mature
- Travel Coordination
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Executive Assistant
Pro Transport
07.2014 - 03.2024
Executive Assistant to the CEO
LSG Sky Chefs
10.2010 - 07.2014
Executive Assistant to the CEO
Asset Capital
06.2007 - 10.2010
Masters Degree in Computer Science - Computer And Information Sciences
Universidad Nueva Esparta, School of Computing
High School Diploma -
Wheeler High School
Similar Profiles
Ana Laura Cabrera SoriaAna Laura Cabrera Soria
Emergency Medical Technician at Pro TransportEmergency Medical Technician at Pro Transport
Diego GastelumDiego Gastelum
EMT-B at Pro TransportEMT-B at Pro Transport
AMANDA WHEELERAMANDA WHEELER
Fleet Manage at Pro TransportFleet Manage at Pro Transport