Ireen Bary
New York,New York
Summary
Dedicated and result-driven Executive Assistant with 10 years of experience supporting executives and senior leadership teams. Known for my exceptional organizational and multitasking abilities. I excel at managing complex calendars, coordinating international travel, and streamlining office operations. I have a proven track record of maintaining utmost discretion and confidentiality while prioritizing the needs of executives to enhance productivity and efficiency. I'm adept at leveraging technology and software tools to facilitate communication and project management. Now I am seeking to contribute my expertise to a dynamic organization to drive executive success and facilitate smooth operations.
Overview
8
8
years of professional experience
Work History
Executive Assistant to Trading Partners
Castle Hook Partners
New York
05.2022 - 03.2023
- Exemplified top-tier support by meticulously managing partner schedules, expense reporting, and budget reconciliation
- Spearheaded seamless office operations, including reception, mail services, and streamlined supply inventory
- Orchestrated high-stakes meetings, video conferences, and conference calls, ensuring impeccable execution
- Established herself as the primary point of contact for VIP guests, vendors, and incoming calls
- Navigated meeting and conference room logistics with finesse, adept at troubleshooting connectivity issues.
Executive Assistant to CEO
Greystone
New York
01.2022 - 04.2022
- Acted as the gatekeeper to the CEO, masterfully juggling complex calendars and orchestrating seamless travel arrangements
- Elevated CEO productivity through expert email organization, resolving meeting conflicts, and preparing meeting materials
- Distinguished for diligent research and recording of meeting takeaways, while maintaining an extensive network of essential business contacts
- Skillfully compiled and organized colossal volumes of data using Excel spreadsheets.
Executive Assistant
Constant Tax & Payroll Service Inc
Manhasset
03.2018 - 07.2021
- Championed the management of event budgets and streamlined expense tracking
- Streamlined financial processes, processing expense reports for the CEO, Account Managers, and Tax Professionals
- Skillfully executed intricate travel logistics, ensuring a detailed and well-organized itinerary
- Played a pivotal role in departmental coordination of outings and volunteer efforts
- Adeptly managed financial processes using Taxwise and Intuit software.
Project Planning & Execution Specialist
Federal Reserve Bank of New York
New York
11.2017 - 02.2018
- Expertly performed project planning tasks and collaborated closely with the Marketing team on FRBNY training and quarterly goals
- Swiftly mastered the internal learning management system, Fed Learn, to input data for 200270 learners in precise systems
- Successfully assembled the Supervision Learning 2018 Course Catalog Project to the highest FRBNY standards
- Meticulously researched and implemented internal resources, ensuring impeccable execution of the catalog
- Demonstrated superior organizational skills by gathering all descriptions for ECP, FFIEC classes, and System CPD classes, maintaining spreadsheets, and expertly handling logistics.
Development Associate
New Alternatives for Children
New York
10.2016 - 05.2017
- Displayed exceptional prowess in assisting the Director and Assistant Director of Development in planning and executing pivotal NAC events
- Expertly processed and distributed in-kind donations, annual reports, and meticulously managed organizational records in CRM
- Strategically discussed donor prospects, grant reports, proposal renewals, and files revision
- Elevated the game with extensive research, proposal development, and successful major donor solicitation
- Collaborated closely with the development team and Young Professionals Board to consistently meet and exceed both financial and participation goals.
Executive Assistant
Thomson Reuters
Hoboken, New Jersey
07.2015 - 11.2015
- Thrived in supporting multiple senior executives, including 4 Vice Presidents and 2 Managing Directors, within the business division responsible for product strategy, operations, service, and support functions for global accounting firms
- Masterfully executed event planning and coordination, ensuring the flawless execution of all elements
- Adeptly managed business travel, expense reports, calendar appointments, and executive meetings, keeping the engine of productivity running at its peak.
Education
Bachelor's Degree - Biology & Physics
City University of New York: Brooklyn College
Skills
- Microsoft Office Suite
- Microsoft Teams
- Google suite
- Outlook
- Bloomberg
- Trinet
- Salesforce
- Workday
- Concur
- Raiser's Edge
- Webex
- Social media
- Givergy
- Givesmart
- Slack
- Zoom
- Cisco
- Epic Systems
- Taxwise
- Intuit
Timeline
Executive Assistant to Trading Partners
Castle Hook Partners
05.2022 - 03.2023
Executive Assistant to CEO
Greystone
01.2022 - 04.2022
Executive Assistant
Constant Tax & Payroll Service Inc
03.2018 - 07.2021
Project Planning & Execution Specialist
Federal Reserve Bank of New York
11.2017 - 02.2018
Development Associate
New Alternatives for Children
10.2016 - 05.2017
Executive Assistant
Thomson Reuters
07.2015 - 11.2015
Bachelor's Degree - Biology & Physics
City University of New York: Brooklyn College
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