Irene Patton
Huntsville,AL
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
36
36
years of professional experience
Work History
Executive Assistant
U-haul Company Of Alabama
Huntsville, AL
10.2020 - Current
- Handled incoming and outgoing mail, email and faxes.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Wrote reports, executive summaries and newsletters.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Facilitated training and onboarding for incoming office staff.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Screened personal and business calls and directed to appropriate party.
- Worked with senior management to initiate new projects and assist in various processes.
- Handled confidential and sensitive information with discretion and tact.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Organized and coordinated conferences and monthly meetings.
- Filed paperwork and organized computer-based information.
- Used advanced software to prepare documents, reports, and presentations.
- Updated and maintained confidential databases and records.
Office Manager
Linux2dvd
Huntsville, AL
03.2016 - 05.2019
- Coached new hires on company processes while managing employees to achieve maximum production.
- Updated reports, managed accounts, and generated reports for company database.
- Developed detailed plans based on broad guidance and direction.
- Successfully managed budgets and allocated resources to maximize productivity and profitability.
- Coordinated special projects and managed schedules.
- Controlled finances to lower costs and keep business operating within budget.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Maintained computer and physical filing systems.
- Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
- Established team priorities, maintained schedules and monitored performance.
- Managed compliance to keep organization operating within legal and regulatory guidelines.
Event Planner
Adelaide Convention Center
Adelaide Australia
01.1987 - 12.1996
- Communicated with catering, lighting and sound companies to obtain price quotes.
- Coordinated florists, photographers, and musicians for events.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Managed event logistics and operations.
- Designed and implemented efforts to publicize events and promote sponsorships.
- Corresponded with clients to answer questions and resolve issues.
- Developed post-event reports to determine effectiveness of each event.
- Reviewed event bills to confirm accuracy and approve payment.
- Established working relationships with clients by organizing various events.
- Created and maintained event expenditures, budgets and timelines in job-related software.
- Conferred with event staff at event site to coordinate details.
- Coordinated schedules and timelines for events.
- Consulted with customers to determine objectives and requirements for events.
- Worked closely with couples to meet wedding goals, maintain deadlines and resolve complaints or service issues.
- Evaluated and selected service providers and vendors according to customer requirements.
- Coordinated with participating vendors during event planning.
- Performed face-to-face meetings to finalize contract for services and event details.
- Utilized internal databases to prepare and distribute guest lists, electronic invitations and registration processes.
- Brainstormed and implemented creative event concepts and themes.
- Supervised 50 helpers and co-workers
Education
Bachelor of Arts - Hotel And Conventions Management
University of South Australia
Adelaide Australia12.1990
Associate of Science - Hotel Management
Regency T.A.F.E
Adelaide Australia1987
Skills
- Excel Spreadsheets
- Executive Support
- Schedule Management
- Logistics and Schedule Management
- Invoice Preparation
- Project Management
- Microsoft Office
- Office Administration
- Maintain Filing Systems
- Executive Travel
- Resourceful Researching
- Reimbursement Management
- Bookkeeping and Basic Accounting
- Administration Management
- Filing
Additional Information
I spent the years from 1998-2016 raising my children and homeschooling them. I taught English and world history as well as helped with Theatre Arts at their homeschool Co-op. Now in my spare time, I volunteer with community theatres around town and with my son's high school theatre program
Timeline
Executive Assistant
U-haul Company Of Alabama
10.2020 - Current
Office Manager
Linux2dvd
03.2016 - 05.2019
Event Planner
Adelaide Convention Center
01.1987 - 12.1996
Bachelor of Arts - Hotel And Conventions Management
University of South Australia
Associate of Science - Hotel Management
Regency T.A.F.E