Irene Torres
Houston,TX
Summary
Dynamic professional committed to advancing a career by leveraging a robust skill set and extensive experience to drive significant achievements and enhance marketability. Proven track record of delivering results through strategic planning, effective communication, and innovative problem-solving demonstrates the ability to navigate complex challenges with confidence. Eager to embrace new opportunities that foster growth while contributing to organizational success, fueled by a passion for continuous improvement and unwavering dedication to excellence in every endeavor. Prepared to make a meaningful impact in a forward-thinking environment that values initiative and creativity.
Overview
24
24
years of professional experience
Work History
Administrative Assistant
City of Houston
04.2004 - Current
- Asset Management & Inventory- Manage database of all assets acquired by division and their assignments. Maintain a database record of asset assignments, movements and salvage activities.
- Quarterly Inventory Audits - Conduct and prepare quarterly inventory audits and reports. Maintain all Property issue forms and records of assigned commodities to employees.
- Procurement-Process all procurement requests for the Division, acquiring specifications, vendor quotes, creating SAP requisitions and tracking purchase orders, deliveries, invoice payments. Ensuring that all requests meet COH purchasing policies and procedures meet the requirements in order to be qualified participants. Constant communication with customers, vendors and accounting dept to ensure that purchases are processed and completed in a timely manner and in accordance with COH policy and procedures.
- Budget- evaluate monthly and yearly usage of specific commodities within FY. Receive and process all warehouse requisitions, coordinate with personnel deliveries and maintain a report on all purchases made through purchase orders and warehouse orders. Prepare receiving documents and submit for payment. Attend Meetings and classes concerning procurement contracts, contract renewals, purchasing processes.
- P-Card - responsibilities include the distribution of monthly statements and collecting the reconcile statements assuring all supporting documents are included. Maintain and upkeep p-card documents and retrieve documentation and assist during audits. Responsible for communicating all changes and training schedules to division p-card holders.
- Training-Responsible for preparing Inventory and procurement SOP, training materials, provide training on specific financial matters such as procurement spending, p-card usages and reports, procurement request processes and procedures in accordance with policy. Provide training on onboarding, offboarding and resignation processes.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files. Process Onboarding and Offboarding of all employees.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Assisted coworkers and staff members with special tasks.
- Increased office participation in special events by creating newsletter and monthly presentations with detailed calendars and other office updates including the presentation of new onboard employees, service Line announcements and service line anniversaries for all delivery lines.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
- I interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Updated spreadsheets and databases to track, analyze, and report on performance and data.
- Administrative Support office operations for Sector Managers. Type, proofread and format letters, memorandum and forms. Arrange meeting request.
- DocuSign Duties for required signatures through DocuSign, submit necessary correspondence for each document via email or postal services and file final document in proper H: drive folders.
- Process Invoices, Payment Request, Review invoices received submitted to the Cover-sheet Tracker to ensure request complete. Route through DocuSign for appropriate signatures. Email payment request to Accounts Payable. Close the invoice request in the Cover-sheet Tracker.
Administrative Associate
City of Houston
11.2001 - 04.2004
- Researched, took bids and created requisitions for supplies and equipment.
- Responsible for generating all procurement requisitions, process all receiving documents to correct departments for Ground water Production.
- Responsible for various phases of accountings areas.
- Composed, edited and typed various forms, correspondence, reports, and directives.
- Organized, sorted and filed facility logs and other records.
- Compiled monthly data and status reports for Water Production Branch in addition to special reports, studies, surveys, and inventories.
- Processed Well permit and applications fees for Harris Galveston Coastal Subsidence.
- Assisted in department budget preparation and monitoring.
- Assisted in planning and implementing department sponsored activities and programs.
- Investigated issues and/or potential issues by means of written and verbal communications.
- Worked with accounting and procurement department creating requisitions, monitoring purchase orders and releasing invoices for payment.
- Responsible for handling materials and information of moderately sensitive nature.
- Responded to written and telephone inquiries, requests and complaints from the general public.
- Assisted in EPE forms preparation.
Education
material management
Houston Community College
No Degree - Principles of Accounting
North Harris County College
Houston, TXclerical courses, tax consulting courses
Houston International University
High School - undefined
Douglas Mac Arthur High School
05.1985
Skills
- Bilingual in English and Spanish
- Collaborative relationship building
- Strong organizational skills
- Workforce development
- Streamlining administrative procedures
- Experienced with Microsoft Office applications
- Professional demeanor
- Vendor engagement
- Purchase order management
- Committed team contributor
- Effective task prioritization
- Problem-solving skills
- Database management
- Strong spoken communication abilities
- Financial transaction processing
- Inventory control
- Visual presentation development
- Travel coordination
- Document proofreading
Languages
English
Native or Bilingual
Spanish
Full Professional
Timeline
Administrative Assistant
City of Houston
04.2004 - Current
Administrative Associate
City of Houston
11.2001 - 04.2004
clerical courses, tax consulting courses
Houston International University
High School - undefined
Douglas Mac Arthur High School
material management
Houston Community College
No Degree - Principles of Accounting
North Harris County College