Summary
Overview
Work History
Skills
Timeline
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Irene M. Salinas

Houston,TX

Summary

Human Resources professional with 14 years of diverse experience in the Oil and Gas industry, supporting both onshore and offshore operations. Skilled in delivering strategic HR solutions across multiple departments, recruitment for both onshore and offshore operations with a strong focus on workforce management, compliance, and employee engagement.

Overview

24
24
years of professional experience

Work History

Administrator

HG Tax and Financial Services
02.2022 - 04.2024
  • Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
  • Maintained personnel records and updated internal databases to support document management.
  • Organized workflow and delegated tasks effectively to ensure timely project completion without compromising quality.
  • Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
  • Established an organized filing system that streamlined document retrieval and reduced misplaced files.
  • Served as a liaison between departments, fostering open communication channels that improved overall organizational function.
  • Enhanced data security measures, conducted regular system backups to prevent data loss.
  • Facilitated communication between departments, ensuring smooth operation and timely completion of projects.
  • Generated reports detailing findings and recommendations.
  • Developed effective improvement plans in alignment with goals and specifications.

Sr. Human Resources Advisor

Seadrill Offshore Drilling
12.2010 - 06.2014
  • Manage HR functions for assigned rigs, including but not limited to; recruiting, hiring, onboarding, streamlining HR processes for increased efficiency and reduced administrative workload.
  • Appointed contact to rig management and employees on HR related topics to provide HR related assistance or redirect questions accordingly.
  • Assist offshore operations team with day to day HR needs (rig vacancies, training needs, benefits and payroll inquires) or redirect accordingly.
  • Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
  • Drive recruitment efforts to fill positions with best available talent.
  • Assist team with recruitment process by posting job ads, filtering applications, scheduling interviews, and drafting offer letters.
  • Responsible to manage and update job descriptions accordingly.
  • Maintain training matrix and track necessary training gaps to ensure employee meets job description criteria. Document and update training certificates upon completion
  • Communicate company policies and programs to employees.
  • Assist new hires with passports, visas, employment drug screens and physicals
  • Maintain compliance with labor laws, reducing legal risks associated with employment practices within the organization.
  • Update employee handbook periodically, reinforcing company values while keeping up-to-date on changing regulations.
  • Ensure accurate payroll processing by working closely with payroll department to resolve discrepancies in a timely manner.
  • Collaborated with management to develop succession planning strategies for key leadership roles within the organization.
  • Established effective communication channels between employees and management, promoting transparency and trust within the organization.
  • Coordinated employment offers with management and extended offers to selected candidates.
  • Maintained HRIS and kept employee files up to date and accurate.
  • Handled employee inquiries and complaints regarding policy and benefits issues.
  • Maintained accurate records of employee information using up-to-date human resource databases.
  • Communicated employee compensation, benefits, schedules, working conditions, and promotion opportunities.
  • Facilitated open communication channels between employees and management, resolving conflicts swiftly when needed.
  • Facilitated exit interviews alongside rig management, gathering valuable feedback for organizational improvement.

Office Manager

Seadrill Offshore Drilling
06.2007 - 12.2010
  • Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
  • Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
  • Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
  • Streamlined office operations by implementing efficient filing systems and organizational strategies.
  • Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
  • Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
  • Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.

Executive Assistant to the Vice President

Transocean Offshore Drilling
01.2005 - 06.2007
  • Improved information flow between departments by serving as a liaison between the Vice President and other executives or team members.
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Organized and coordinated conferences and monthly meetings.
  • Answered high volume of phone calls and email inquiries.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Used advanced software to prepare documents, reports, and presentations.
  • Facilitated training and onboarding for incoming office staff.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Filed paperwork and organized computer-based information.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Took notes and dictation at meetings.

Operations Coordinator

Transocean Offshore Drilling
03.2003 - 01.2005
  • Collaborated with area managers to evaluate needs and optimize operational plans.
  • Enhanced communication between departments through regular meetings, reports, and updates.
  • Consistently met deadlines under high-pressure situations demonstrating strong multitasking abilities.
  • Maintained accurate records related to operation deadlines and purchases
  • Increased productivity with organized and effective scheduling, task allocation, and resource management.

HR Sr. Administrative Assistant

Transocean Offshore Drilling
06.2002 - 03.2003
  • Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
  • Served as a reliable point of contact for both onshore and offshore staff, demonstrating strong problem-solving skills to address any issues that arose.
  • Preparing and updating documents, reports and spreadsheets.
  • Arranged business travel details for company employees
  • Provided ongoing administrative support to the HR department by managing schedules, coordinating meetings, preparing documentation, and maintaining organized filing systems.
  • Streamlined HR operations by effectively managing personnel records and maintaining confidentiality.
  • Organized new employee orientation schedules for new hires.
  • Processed documentation for employee actions such as new hires, grievance resolutions and terminations.
  • Assisted with creating employee handbooks and manuals.

Administrative Assistant

R&B Falcon Drilling
01.2000 - 06.2002
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Delivered customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.
  • Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
  • Supported staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.

Skills

  • Administrative Support
  • Teamwork and adaptability
  • MS Office
  • Document control
  • Data confidentiality
  • HRIS Software

Timeline

Administrator

HG Tax and Financial Services
02.2022 - 04.2024

Sr. Human Resources Advisor

Seadrill Offshore Drilling
12.2010 - 06.2014

Office Manager

Seadrill Offshore Drilling
06.2007 - 12.2010

Executive Assistant to the Vice President

Transocean Offshore Drilling
01.2005 - 06.2007

Operations Coordinator

Transocean Offshore Drilling
03.2003 - 01.2005

HR Sr. Administrative Assistant

Transocean Offshore Drilling
06.2002 - 03.2003

Administrative Assistant

R&B Falcon Drilling
01.2000 - 06.2002

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Irene M. Salinas