Irina Safarcheva
Arlington,VA
Summary
Contracts professional with 15+ plus years of public sector contracts management experience in a high-growth software company and a large government systems integrator. In depth knowledge of professional services and enterprise technology contracting and experience managing various government procurement vehicles, including GSA Schedules, GWACs and other government-wide and state and local procurement vehicles. Experienced with reviewing terms and conditions of federal and public sector contracts to insure compliance with applicable contracting laws (FAR, DFARS and GSAM), corporate policies and industry practices. Expertise in engaging with government contracting officials, subcontractors, and resellers.
Overview
20
20
years of professional experience
Work History
Contracts Administrator, Sr. Principal
General Dynamics Information Technology, Inc.
12.2019 - Current
- Lead complete lifecycle contracts management for GSA Schedules, GWACs and other government-wide procurement vehicles
- Manage contract negotiations, ensuring compliance with organizational policies and legal requirements
- Assisted in the preparation of proposals and bids, contributing to successful awarding of new contracts
- Review CTA, BPA and Subcontracts agreements
- Participate in vendor reseller agreement negotiations when required
- Provide advice and interpretation of contract requirements, including pricing requirements
- Conducted thorough reviews of contracts to identify potential risks and recommend mitigation strategies.
- Customer and CGP interaction as needed or required
- POC lead on all Industrial Operations Audit (IOA) and Office of Inspector General (OIG) Audits
- Coordination with Program Analyst, Sr. regarding reconciliation and payment of contract usage fees and submittal of transactional data reporting for up to 600 million in sales
- Implemented process improvements that reduced contract processing time by enhancing workflow efficiencies
Sr. Contracts Administrator
General Dynamics Information Technology, Inc.
08.2018 - 12.2019
- Administers GSA Schedules, including preparation, gathering of data from division, negotiation, correspondence, documentation, certification, and contractually required reporting
- Review CTA, BPA and Subcontract agreements
- Participate in vendor reseller agreement negotiations when required
- Provide advice and interpretation of contract requirements, including pricing requirements
- Provide GSA Schedule guidance and assistance to all CAMO, GWAC and technical staff to ensure compliance with terms and conditions
- Task order review process as needed
- Oracle system setup verification and maintenance of Schedules, including templates
- Customer and CGP interaction as needed or required
- POC lead on all Industrial Operations Audit (IOA) and Office of Inspector General (OIG) Audits
- Coordination with applicable legacy Program Analyst, Sr. regarding reconciliation and payment of IFF and submittal of transactional data reporting
- Coordination with SB Liaison regarding the submittal of bi-annual SF294 and 295s
Sr. Financial Contracts Analyst, Federal/ Public Sector
CA, Inc.
12.2015 - 08.2018
- Review solicitation requests and proposals to ensure compliance with terms and conditions
- Supports Financial Contract Analyst team members in the validation of product licensing information and ensuring accuracy of product and quote proposal information
- Helping Financial Contract Analyst team to establish GSA/ GWAC contracts post award compliance
- Work with Account Manager/Account Director or Services personnel to understand the business quotes/contracts and any special or non-standard business terms needing to be included in the contractual documents as well as any escalation as required
- Advise Sales of the business objectives and optimized financial outcomes of proposals or transactions
- Responsible for all post-award administration relating to IFF payments for GSA Schedules, administrative fees for State Contracts, including reporting of sales and prompt payment of fees.
- Prepare commercial Small Business Subcontracting Plan and report small business subcontracting goals progress into eSRS
- Responsible for developing and maintaining GSA Schedule Price Lists and updating Letter of Supply resellers with any changes to Price Lists
- Participate in vendor reseller agreement negotiations and establish GSA Letter of Supply agreements
- Facilitate GSA IA audits and internal audit requests
- Participate in Coalition for Government Procurement and NCMA conferences to track changes in government procurement and ensure corporate compliance with government laws and policies, engage in conversations with GSA officials and speak on behalf of IT industry.
Financial Contracts Analyst
CA, Inc.
03.2006 - 12.2015
- Serve as primary focal point for commercial contract approval review process and review draft technology agreements, analyze contracts and legal issues, resolve disputes, prepare contractual correspondence, advise and support sales team on issues and developments related to contract structure and provisions
- Communicate on active contract status with Sales and CA Technology Services customers
- Review accuracy of Business Review/Approval forms and contract paperwork including pricing and business concessions
- Review non-standard language to ensure accuracy of paperwork & mitigate risks
- Ensure contracts are bookable for revenue purposes
- Responsible for preparation and submission of contract vehicle compliance reports, including Bookings Report, Commissions Report, quarterly/annual closing reports
- Enter contract information and other data into contracts system SAP
- Participated in annual audit meeting by KPMG, prepared SOX documentation and support evidences for internal controls compliance
- Actively participated in testing and implementing new Contracting tools, such as Service Desk, Sharepoint site, CML and training counterparts in Europe /Latin America Contracts department during SAP implementation.
Education
MBA - Finance
Shenandoah University
Winchester, Virginia, VA05.2005
BBA - International Business
Shenandoah University
Winchester, Virginia, VA05.2003
Skills
- Strong skills in contract terms negotiation, proposal evaluation and preparation, dispute resolution and risk assessment
- Strong skill set in process execution, development of policies and procedures, financial analysis and reporting, customer service, relationship building Excellent oral and written communication skills and attention to detail
- Proficient in Salesforce, SAP, Sharepoint, Oracle, Contract Management Lifecycle tools
- Graduate Procurement and Contract Management Certificate with UVA, active member of Coalition for Government Procurement and NCMA
Timeline
Contracts Administrator, Sr. Principal
General Dynamics Information Technology, Inc.
12.2019 - Current
Sr. Contracts Administrator
General Dynamics Information Technology, Inc.
08.2018 - 12.2019
Sr. Financial Contracts Analyst, Federal/ Public Sector
CA, Inc.
12.2015 - 08.2018
Financial Contracts Analyst
CA, Inc.
03.2006 - 12.2015
MBA - Finance
Shenandoah University
BBA - International Business
Shenandoah University