Irma Barrios
Houston,TX
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
20
20
years of professional experience
Work History
Assistant Principal Secretary
Cleveland ISD
03.2023 - Current
- Supported the Assistant Principal in managing daily operations, scheduling meetings.
- Maintained confidentiality of sensitive information regarding student records.
- Coordinated logistics for special events such as parent-teacher conferences or award ceremonies which led to successful execution.
- Managed calendar appointments for the Assistant Principal, ensuring efficient time management and prioritization of tasks.
- Managed filing system, entered data and complete other clerical tasks.
- Completed forms, reports, logs, and records to quickly handle all documentation for students.
Principal Secretary
Cleveland ISD (CMS)
02.2023 - 03.2024
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Answered multi-line phone system and enthusiastically greeted callers.
- Maintained daily report documents, memos and invoices.
- Handled daily scheduling tasks and provided administrative support for entire department.
- Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
- Prepared purchase orders accurately and followed up with suppliers to confirm receipt and delivery schedules.
- Verified receipt of items by comparing items received to items ordered and resolved shipment order errors with suppliers.
- Maintained accurate records of purchases, pricing, and documentation for audit purposes.
- Verified and submitted timekeeping information as requested by the Payroll Department for accurate and efficient payroll processing.
- Resolved payroll discrepancies quickly and successfully.
- Provided customer service to employees regarding payroll inquiries and issues.
Front Desk Receptionist
Cleveland ISD (CMS)
08.2022 - 02.2023
- Greeted guests at front desk and engaged in pleasant conversations while managing check-in process.
- Maintained organized and clean front office area to create professional and welcoming environment for visitors and employees.
- Delivered outstanding first impressions by warmly greeting visitors upon arrival at the front desk.
- Managed high-volume phone calls, directing inquiries to appropriate personnel for prompt resolution.
- Assist parents with student early check out.
Visual Inspector
JSW Steel
05.2017 - 02.2018
- Measure steel plates for length, width and thickness to ensure it meets customer’s specifications
- Check the square-ness and camber to ensure it is within tolerance
- Check for flatness to ensure it is within tolerance of ASTM
- Inspect for any type of surface flaws
- Re-inspection Station, ensuring corrections have been completed and that all specifications and/or requirements have been met.
Customer Service Coordinator
American Packing and Crating
09.2014 - 12.2016
- Coordinate and manage all aspects of in/outbound shipments
- Crating material for exporting
- Create packing slips
- Data entry of all documents for customer’s material, received, packed or shipped
- General Administrative duties: scanning documents, answering phones, and other duties as assigned
- Adapt quickly able to manage expectations and quickly adjust to changing priorities
- Multitask ability to manage multiple projects and priorities being driven by customer
- Ability to work in a fast-paced, collaborative environment
- Initiative ability to begin and follow through energetically with a plan
- Communication skills
- Organizational skills
- Proficient knowledge of Microsoft Office products
- Perform other duties required or assigned.
Human Resource & Administrative Manager
RMA Group (Afghanistan) Ltd.
01.2008 - 04.2014
- Labor Law Compliance Issues to include wages, hours of work, classification of employees, leave of absence and harassment under the Afghan Law
- Write and maintain employee handbook and other job function policies and procedures manual in conjunction with the corporate office HR department
- Act as a liaison between managers and employees; facilitating human resources actions such as recruitments, certification and labor-relations matters
- Responsible for recruiting, hiring and training staff to include new hire orientation and disciplinary actions
- Evaluates and reassigns staff resources to meet human resources division goals and objectives
- Serve as training coordinator, safety officer, back-to-work coordinator, discrimination/harassment complaint investigator, and affirmative action coordinator
- Conducts periodical audits of policies to ensure managers do not overstate or overpay on benefits
- Work with division managers to create compensation packages in line with Company budgets and maintaining job descriptions and job specifications
- Responsible for notifying all employees of any changes in policies, benefits and laws
- Administrator of Synchronized Pre-deployment & Operational Tracker (SPOT) and Contractor Verification System (CVS), ensuring that the company and all employees were in compliance with contract regulations issued by the US Government
- Facilities: Review maintenance procedures and implement appropriate changes
- Apply policies that best suit the company
- Oversee and manage day-to-day operations of facilities staff and maintenance personnel
- Oversee Camp operations, housing assignment, food services, janitorial, landscaping, LSA & office maintenance and repair
- Security: Oversee inventory of PPE and company firearms
- Oversee Security staff’s day-to-day operations
- Report violations of security procedures by any RMA staff member to the Country Manager
- Be the POC on all security issues
- Publish daily security update and daily risk assessment for travel.
HR Generalist
Kellogg Brown and Root (KBR)
08.2004 - 12.2007
- Processed travel request
- Electronic Fund Transfers
- Processed compensation and benefits for the employees throughout Iraq
- Processing of DOD (Department of Defense) cards and personnel requisitions
- Responsible for the preparation of PAN’s (Personnel Actions Notices), Termination PAN’s, out process demobilizing or terminated employees and worked on the gathering of information for DRP (Dispute Resolution Program)
- HR training for HR personnel at our outlining sites
- Preparing/processing Internal Job Postings and facilitating the interviewing process
- Camp closure: preparing ETF (employee transfer form) to relocate employees from the closing camp to their new work assignment; escorting HCN (host country nationals)
- February 2007 transferred to Project Controls as a Cost Specialist
- Perform validation of employee’s Time Sheet codes against the SAP Control Master Database and provide timesheet training for new hires
- Comprehensive reviews of non-labor SAP downloads and corrections
- Manage a complex and comprehensive workload in the areas of cost control and cost management, ensuring compliance with project guidelines while keeping an open communication line between KBR and the client
- Maintain accurate, up-to-date and confidential cost reports and develop comprehensive presentations on cost control measures for review by Senior Managers
- Responsible for the preparation and uploads of subcontracts and master agreements into pre-existing spreadsheets
- Study, analyze and research subcontracts and cost avoidance measures, providing recommendations for the reversal of subcontract payments
- Identify areas for improvement and non-value, added activities, streamline operations and implement effective resolutions to improve operational efficiency
- Responsible for the preparation of stock coding standards for requisitions along with verification and coding of invoice transmittal forms, additional funds request, purchase orders, employee transfer forms and expense reports.
Education
Fire, Hole & Bottle Watch -
Certified Safety Training
Certificate of Technology -
JC3-NDT, LLC
02.2018
Non-Destructive Testing Technology -
San Jacinto College Pasadena, Texas
01.2017
Non-Destructive Testing Technology -
San Jacinto College Pasadena, Texas
08.2016
Skills
- Leadership Qualities
- Office Administration
- Parent Communication
- Document Preparation
Summary Of Expertise
I possess over nine years’ experience in overseas US Government Projects in the Human Resources, Administrative, and Support functions where my primary objectives have been to evaluate the efficiency and fluidity of the team, along with analyzing and providing proper paths for process improvements.
Timeline
Assistant Principal Secretary
Cleveland ISD
03.2023 - Current
Principal Secretary
Cleveland ISD (CMS)
02.2023 - 03.2024
Front Desk Receptionist
Cleveland ISD (CMS)
08.2022 - 02.2023
Visual Inspector
JSW Steel
05.2017 - 02.2018
Customer Service Coordinator
American Packing and Crating
09.2014 - 12.2016
Human Resource & Administrative Manager
RMA Group (Afghanistan) Ltd.
01.2008 - 04.2014
HR Generalist
Kellogg Brown and Root (KBR)
08.2004 - 12.2007
Fire, Hole & Bottle Watch -
Certified Safety Training
Certificate of Technology -
JC3-NDT, LLC
Non-Destructive Testing Technology -
San Jacinto College Pasadena, Texas
Non-Destructive Testing Technology -
San Jacinto College Pasadena, Texas
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