Summary
Overview
Work History
Skills
Timeline
Generic

Irma Padilla

Deer Park

Summary

Dynamic Project Coordinator at MRC Global with a proven track record in logistics coordination and effective communication. Expert in utilizing project management tools to enhance efficiency and resolve challenges proactively. Committed to fostering teamwork and achieving project milestones, ensuring high customer satisfaction through exceptional service.

Overview

11
11
years of professional experience

Work History

Project Planning Coordinator

MRC Global
La Porte
08.2022 - Current
  • Develop and manage comprehensive project schedules, identifying key milestones to ensure timely delivery.
  • Facilitate seamless collaboration with cross-functional teams through effective organizational and communication skills.
  • Utilize project management tools and methodologies to enhance project efficiency and delivery.
  • Proactively identify potential roadblocks, and implement solutions to maintain project momentum.
  • Perform accurate data entry for purchase orders, sales orders, sales quotes, buyouts, and direct shipments, ensuring vendor verification.
  • Lead the coordination of freight and logistics for orders, optimizing supply chain operations.
  • Communicated regularly with vendors regarding resource allocations and deadlines.
  • Received incoming shipments and reviewed contents against purchase order for accuracy.
  • Contacted suppliers to verify shipment details.
  • Maintained a comprehensive database of project information ensuring accuracy and completeness at all times.
  • Evaluated existing processes and procedures for efficiency improvements.
  • Managed multiple tasks simultaneously while meeting tight deadlines.
  • Traced missing material and shipments through vendor and customer communications.
  • Promoted high customer satisfaction by resolving problems with knowledgeable and friendly service.

Administrative Assistant

Guajardo Orthodontics
Baytown
05.2016 - 06.2020
  • Provided comprehensive administrative support to ensure smooth daily office operations.
  • Managed calendars, appointments, and travel arrangements with attention to detail and efficiency.
  • Coordinated office logistics, including supplies management, equipment maintenance, and vendor relations.
  • Implemented and maintained organized filing systems, optimizing document accessibility.
  • Drafted and proofread business correspondence, ensuring accuracy and professionalism.
  • Prepared and edited reports, presentations, and other documents to support team objectives.
  • Coordinated meetings and events, managing invitations, agendas, and follow-up documentation.
  • Conducted data entry with a high level of accuracy, maintaining databases and records.
  • Assisted in the creation and maintenance of spreadsheets and reports for organizational tracking.
  • Engaged in courteous and effective communication with clients, aiding and resolving inquiries promptly.
  • Managed phone calls and directed inquiries to appropriate personnel, contributing to positive client experiences.
  • Thrived in a dynamic work environment, adept at managing multiple tasks simultaneously.
  • Responded proactively to shifting priorities and demonstrated flexibility in handling diverse responsibilities.
  • Handled sensitive information with the utmost confidentiality and discretion.
  • Maintained a high level of professionalism in handling confidential documents and discussions.

Administrative Clerk

Brand Energy
Baytown
05.2014 - 01.2016
  • Excelled in accurate data entry and document processing, maintaining a meticulous approach.
  • Generated, edited, and organized a variety of documents, reports, and communications for both internal and external use.
  • Systematically managed and updated databases and records, ensuring data integrity and accessibility.
  • Engaged with clients and visitors professionally, delivering courteous assistance and addressing inquiries.
  • Skillfully directed individuals to appropriate contacts, contributing to positive client relations.
  • Facilitated seamless communication within the team and with external partners.
  • Coordinated meetings and events, managing schedules, invitations, and associated documentation.
  • Adapted to changing priorities, showcasing effective time management skills.
  • Upholding a high standard of confidentiality in handling sensitive information and confidential documents.
  • Identified and resolved administrative challenges proactively, contributing to enhanced office efficiency.

Skills

  • Staff Support
  • Effective communication
  • Opening and closing procedures
  • Teamwork and collaboration
  • Experience with SIMS software
  • Logistics coordination
  • Microsoft Excel
  • Problem solving
  • Review documents
  • Customer service
  • Project coordination
  • Document control
  • Shipping and receiving
  • Goal setting

Timeline

Project Planning Coordinator

MRC Global
08.2022 - Current

Administrative Assistant

Guajardo Orthodontics
05.2016 - 06.2020

Administrative Clerk

Brand Energy
05.2014 - 01.2016

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Irma Padilla