IRMA RAMIREZ
Dexter,NM
Summary
Two years direct experience in purchasing, a total of 17 years experience in finance, nine years experience in Human Resources and five years experience in payroll. Highly motivated employee with desire to take on more challenges. Strong work ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills. - Hardworking employee with customer service, multitasking and time management abilities. Devoted to giving every customer a positive and memorable experience.
Overview
28
28
years of professional experience
1
1
Certification
Work History
Purchasing Agent
New Mexico Department of Transportation
Roswell, NM
10.2021 - Current
- Analyzed purchase requisitions, determined appropriate vendors, negotiated contracts, and track orders.
- Researched and evaluated suppliers based on price, quality, selection, service, support, availability, and reliability.
- Negotiated pricing with vendors to obtain the best prices for goods or services.
- Developed and implemented purchasing Price Agreements, Service Contracts
- Assist with developing ITB (Invitation to Bid)
- Processed "Option to Extend" Contracts
- Assisted with RFP's (Request for Proposal)
- Collaborated with other departments to ensure materials were purchased in a timely manner.
- Maintained accurate records of purchases including item descriptions, quantities ordered and received.
- Maintained vendor relationships by providing detailed information regarding product specifications or requirements.
- Reviewed invoices for accuracy prior to processing payments.
- Ensured compliance with all applicable laws and regulations related to procurement activities.
- Assisted in resolving discrepancies between invoices and delivery receipts and products received from vendors.
- Worked closely with accounting department to resolve any billing issues with vendors.
- Performed regular price comparisons between different suppliers for similar items.
- Prepared purchase orders and sent to distributors and suppliers.
- Contacted vendors to determine order status and communicate discrepancies with shipments.
- Sourced new vendors for purchasing needs.
- Assisted with creating floor plan for new module building.
- Processed applicants for new vendor status within the State of New Mexico
Executive Administrative Assistant
New Mexico Department of Transportation
Roswell, NM
06.2015 - 10.2023
- Reviewed and processed expense reports and invoices for accuracy and completeness.
- Organized and maintained executive calendars, scheduled meetings, conference
s, travel arrangements, and appointments. - Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
- Developed filing systems to maintain confidential records of personnel information and business activities in accordance with company policies.
- Coordinated communications between departments to ensure timely completion of projects.
- Prepared agendas for meetings; took minutes during meetings; distributed meeting notes to appropriate personnel.
- Greeted visitors upon their arrival; directed them to the appropriate destination or person; provided general information about the organization when necessary.
- Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner.
- Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel.
- Made travel arrangements for employee trips and conferences.
- Created PowerPoint presentations used for diverse business needs.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Set up meeting and event logistics for senior management and updated calendars.
- Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Obtained signatures for financial documents and internal and external invoices.
Financial Specialist-0
New Mexico Department of Transportation
Roswell, NM
02.2014 - 06.2015
- Processed payroll for over 300 employees on a bi-weekly basis.
- Maintained employee records and updated information in the payroll system.
- Provided technical support to internal staff members regarding all aspects of the payroll process.
- Investigated audit findings related to payroll transactions or processes.
- Created detailed documentation outlining all steps involved in the payroll process.
- Identified and recommended updates to payroll accounting software, systems and procedures.
- Prepared and maintained accurate records and reports of payroll transactions.
- Audited incoming invoices
- Keyed invoices into SHARE system to process payments
- Contacted vendors with billing discrepancies
- Balanced monthly statements
- Tracked all Fixed Assets ( from purchase to disposal)
- Tagged all assets under account codes 544900 and 548
- Conducted on site audits (checking all assets were accounted for)
- Identified and recommended updates to fixed assets software, systems and procedures
- Completed reports for the Business Manager and General Office on as needed basis (Work order report, A-149, onsite audits and annual certification)
Financial Specialist - B
New Mexico Department of Transportation
Roswell, NM
03.2008 - 02.2015
- Coordinated the new Fixed Assets Module district wide
- Researched historical purchases through the purchasing department and the construction department.
- Searched for untagged assets, documented and tagged.
- Reviewed and reconciled fixed asset accounts on a monthly basis.
- Maintained records for all fixed assets, including additions, disposals and transfers.
- Developed and implemented policies and procedures related to the capitalization of assets.
- Prepared journal entries for depreciation expenses and other related adjustments.
- Monitored capital expenditure requests to ensure accuracy of information and proper approval process was followed.
- Conducted periodic physical inventories of fixed assets to verify existence of assets.
- Identified opportunities to improve internal control processes surrounding the fixed asset accounting function.
- Coordinated the annual external audit by providing supporting documentation as requested by auditors.
- Created reports detailing asset activity such as additions, disposals, transfers.
- Tracked aging inventory items to determine if they should be written off or reclassified as scrap and salvageable items.
- Investigated discrepancies between physical inventories and book records and made necessary corrections in system records accordingly.
- Responded promptly to inquiries from internal departments regarding fixed assets matters.
- Provided training to staff members on various aspects of the company's fixed asset policy.
- Generated ad hoc reports as needed by upper management.
- Collaborated with other departments to ensure timely acquisition of necessary documents for capitalized assets.
- Worked closely with purchasing department to coordinate deliveries and installations of purchased equipment.
- Audited incoming invoices.
- Keyed invoices into SHARE system to process payments.
- Contacted vendors with billing discrepancies.
- Balanced monthly statements.
- Assisted payroll in distribution of paystubs.
- Provided customer service via telephone, email and office
Payroll Manager
Dean Baldwin Painting
Roswell, NM
04.2002 - 03.2008
- Created an excel sheet to differiante regular pay from military pay
- Calculated and processed payroll for over 200 employees on a weekly basis.
- Verified accuracy of employee hours worked and pay rate changes.
- Resolved discrepancies between payroll records and timekeeping systems.
- Managed the processing of new hires and terminations in the payroll system.
- Reviewed timesheets for accuracy before submitting them to accounting department.
- Performed quality checks on final payrolls prior to their transmission or distribution.
- Collaborated with human resources team on resolving issues related to vacation accrual or sick leave tracking.
- Managed payroll for temporary, hourly and salaried employees.
- Produced and filed payroll reports every week.
- Processed employee rehires, transfers, terminations and withholdings.
- Prepared physical checks for employees and check stubs for those receiving direct deposits of funds.
- Worked with HR staff to accurately track and update paid time off.
- Ordered office supplies
- Provided customer services to other emplooyees and vendors
Human Resource Administrator
High Desert Family Services
Roswell, NM
04.2000 - 04.2002
- Maintained employee records, ensuring accuracy and confidentiality of all documents.
- Developed job postings for open positions and managed applicant tracking system.
- Monitored compliance with employment laws and regulations.
- Processed new hire paperwork and conducted onboarding orientations.
- Conducted exit interviews to determine reasons for employee departures.
- Performed payroll functions including calculating hours worked and overtime pay rates.
- Managed benefits programs such as health insurance plans, retirement accounts.
- Answered questions from current or potential employees regarding benefits packages or other HR related matters.
- Managed all human resource documentation, including new hire letters, employee contracts and corporate policies and procedures.
- Completed reports and employment forms.
- Leveraged internal HR databases to organize and maintain personnel records, enter employee data and update previous data.
- Contacted job applicants to inform of application status.
- Prepared or maintained employment records using human resources management system software.
- Conducted exit interviews and completed employment termination paperwork.
- Maintained and updated organizational charts, employee handbooks or performance evaluation forms.
Human Resources Assistant
Tobosa Developmental Services
Roswell, NM
08.1995 - 04.2000
- Assisted in recruiting and hiring processes by conducting phone screens, scheduling interviews, and completing reference checks.
- Maintained accurate records of employee information such as wages, performance reviews, benefits, leaves of absence.
- Organized and conducted new hire orientation sessions to introduce policies and procedures to employees.
- Prepared job postings for open positions on the company website and other job boards.
- Conducted exit interviews with departing employees to gather feedback about their experience with the organization.
- Compiled reports related to personnel activities such as attendance tracking, turnover rates, disciplinary actions.
- Responded to inquiries from current or prospective employees regarding human resources policies or procedures.
- Updated employee database with changes in job title, salary information or contact details.
- Ensured compliance with applicable laws such as Equal Employment Opportunity regulations.
- Processed paperwork associated with personnel transactions such as promotions or terminations.
- Monitored timekeeping records for accuracy and completeness.
- Created, organized and maintained employee personnel files to keep sensitive data secure.
- Guided new hires through orientation and onboarding and explained documentation requirements to facilitate HR process.
- Assisted candidates with application processes by answering questions about application, performing background checks, providing I-9 forms and handling drug screening paperwork.
- Conducted employment verification and background investigation to facilitate hiring process.
- Scheduled appointments, meetings and conferences with employees to discuss and mitigate personnel issues.
- Posted job announcements and pre-screened applicants to candidates for available positions.
- Developed and maintained training materials and benefits packets for new hires.
- Initialized background checks for potential new hires.
- Prepared and set up new employee orientations.
- Explained company personnel policies, benefits and procedures to employees or job applicants.
- Processed, verified and maintained personnel-related documentation.
- Processed paperwork related to grievances, performance evaluations, classifications and employee leaves of absence.
- Examined employee files to answer inquiries for assistance with personnel actions.
- Examined employee files to answer inquiries and provide information for personnel actions.
- Assisted in administering employee benefit programs and worker's compensation plans.
Education
Associate of Applied Science - Data Processing Technology
Eastern New Mexico University - Roswell
Roswell, NM05.1985
High School Diploma -
Dexter High School
Dexter, NM05.1982
Skills
- Procurement
- Cost Control
- Pricing Structures
- Accounts Payable
- Payroll Assistance
- Inventory Management
- Accounts Receivable
- Scheduling
- Data Organization
- Documentation Skills
- Vendor Relations
- Purchasing
- Pricing Negotiation
- Bidding Management
Certification
- Certified Procurement Officer
Languages
Spanish
Professional
References
References available upon request.
Timeline
Purchasing Agent
New Mexico Department of Transportation
10.2021 - Current
Executive Administrative Assistant
New Mexico Department of Transportation
06.2015 - 10.2023
Financial Specialist-0
New Mexico Department of Transportation
02.2014 - 06.2015
Financial Specialist - B
New Mexico Department of Transportation
03.2008 - 02.2015
Payroll Manager
Dean Baldwin Painting
04.2002 - 03.2008
Human Resource Administrator
High Desert Family Services
04.2000 - 04.2002
Human Resources Assistant
Tobosa Developmental Services
08.1995 - 04.2000
Associate of Applied Science - Data Processing Technology
Eastern New Mexico University - Roswell
High School Diploma -
Dexter High School
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