Iryna Chernysh
Charlotte,NC
Summary
At ARX Insurance Company JSC, document Management Specialist, providing general administrative back-up and other duties. More than 10 years of records management support. Familiar and experienced with electronic filing systems, various document management technologies and scanning experience. Knowledge of filing systems and standards. Proficiency working with Document Management Systems. Multi-tasks well and efficiently manages changing priorities. Excellent organizational and analytical skills, with attention to detail.
Overview
18
18
years of professional experience
Work History
Document Management Specialist
ARX INSURANCE COMPANY JSC
05.2023 - 06.2024
- Provided assistance with inbound and outbound document processes, document sorting, logging, and work order creation.
- Collaborated across departments and levels of management to gain consensus on procedural documentation.
- Created and maintained user accounts and properly routed documents for approval.
- Uploaded company procedures and policies, routing for approval and training.
- Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files.
- Assisted with document troubleshooting and recovery of documents and files.
- Created detailed reports on document usage statistics.
- Served as the primary point of contact for any concerns or issues related to the organization's document management system.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
Document Management Specialist
TDV Inter-Risk Ukraine
01.2020 - 01.2022
- Provided assistance with inbound and outbound document processes, document sorting, logging, and work order creation.
- Maintained document control system and updated work instructions, procedures and associated databases.
- Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
- Provided prompt responses to inquiries about archived data from colleagues requiring historical insights into past projects or decisions made within the organization.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Coordinated document exchange between departments.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Transmitted documents, organized revisions and tracked changes.
Chief Specialist of the Citizen Appeals Department
State Service
01.2006 - 01.2019
- Managed the reception, initial review, and registration of citizen appeals, including handling written, oral, and electronic requests.
- Created a case nomenclature and oversaw the digitization and systematization of documents, resulting in an integrated reference database.
- Coordinated with territorial subdivisions to provide methodological and consulting support, ensuring uniform document management practices.
- Preserved, processed, and systematized the legal and regulatory framework of the State Committee, ensuring accessibility and compliance with evolving standards.
- Monitored legislative changes and communicated updates to relevant departments, ensuring appropriate responses to new regulations.
- Prepared legal opinions and consultations on land law issues, contributing to improved land resource management practices.
- Participated in the development of internal regulatory documents, ensuring their alignment with modern legal standards and requirements.
Education
Master of Science - Economics And Law
Kyiv National Economic University
Kyiv, Ukraine01.2007
Skills
Workflow Coordination
Information Management
Document Control
Data accuracy
Document organization
Document Management
Regulatory controls
Teamwork and Collaboration
Attention to Detail
Multitasking Abilities
Deadline Management
Data logging
Accomplishments
- Spearheaded the implementation of an electronic document management system, improving process efficiency by 40%.
- Successfully led a team in transitioning from paper-based to electronic document workflows, resulting in a 25% increase in productivity.
- Recognized for developing and executing strategies that ensured full compliance with regulatory requirements in document management.
Additional Information
Passionate about skydiving, diving, cycling, and reading. Enjoys exploring new technologies and staying updated on the latest trends in document management.
Languages
English
Limited Working
Russian
Full Professional
Ukrainian
Native or Bilingual
Timeline
Document Management Specialist
ARX INSURANCE COMPANY JSC
05.2023 - 06.2024
Document Management Specialist
TDV Inter-Risk Ukraine
01.2020 - 01.2022
Chief Specialist of the Citizen Appeals Department
State Service
01.2006 - 01.2019
Master of Science - Economics And Law
Kyiv National Economic University
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