Isabel Lacson
Summary
10+ years of professional experience in project coordination and financial analysis, including working at a global level with progressive responsibilities and achievements within the Biotech/Pharmaceutical, IT, and financial services. Proven track record in coordination and management of multiple complex projects. Detail-oriented, strong organizational and analytical skills. Functions effectively and comfortably with cross-functional teams in a fast-paced and ever-changing environment.
Overview
16
16
years of professional experience
Work History
Principal Administrative Business Partner
Genentech, Inc.
South San Francisco, CA
07.2023 - 06.2024
- Supported project managers and project teams in constructing project plans, monitoring progress, coordinating meetings and workshops, and preparation of agendas and presentations. Drafted meeting minutes and assisted with various project-related tasks.
- Conducted research as needed for specific projects or assignments.
- Served as point of contact to support procurement activities, purchase requisitions, purchase orders, SOWs, and change orders. Continuously improved contracting and procurement processes.
- Managed vendor relationships by providing guidance on contractual requirements and responding promptly to inquiries.
- Developed and implemented administrative policies and procedures to ensure efficient operations.
- Contributed ideas towards process improvements that would increase efficiency or productivity levels.
- Coordinated with internal departments as well as external vendors to ensure successful completion of tasks.
- Provided administrative support to executive management team when needed.
Project Coordinator (Contractor)
Genentech, Inc.
South San Francisco, CA
07.2016 - 07.2023
- Provided project management support for projects under Design & Construction’s large, medium and small project portfolios
- Responsibilities include but are not limited to large project coordination activities; project administration activities; project closeout support; high volume procurement activities, purchase requisitions, purchase orders; and document control management
- Managed onboarding of external project resources; project team directory/org chart; plan and execute onsite/offsite meetings and events
- Collaborated with Project Managers, Project Control Engineers and Alliance Partners in tracking closeout project activities and deliverables in an effort to meet target closeout dates
- Tracked project closeout progress and provided weekly closeout status report to senior management
- Creates monthly Closeout Scorecard report which identifies the health of projects in closeout phase
- Assisted in the development and roll-out of file repository strategy and process in an effort to improve document control and team collaboration
- Managed file repository
- Attended Project Review Committee meetings on rotation to capture minutes and action items for Project Managers as projects are reviewed for business case and funding strategy
- Collaborated with City’s permits division in uploading and tracking permit submissions
Sr. Project Coordinator (Contractor)
Gilead Sciences, Inc.
Foster City, CA
06.2015 - 06.2016
- Assisted Project Manager in facilitating weekly team meetings
- Provided weekly project status updates for PMO including schedule, budget, resource management and ad hoc reporting
- Work with PMO on project Gate Reviews to ensure accuracy of project deliverables checklists
- Directly responsible for managing monthly forecasts, budgets and accruals for six projects
- Managed resource contracts, POs and Change Orders
- Collaborated with internal and external customers in support of contracts and financial management requirements
- Managed project documentation library and program databases
Project/Program Coordinator (Contractor)
Genentech, Inc.
South San Francisco, CA
10.2014 - 06.2015
- Assisted Program Manager in providing overall project and administrative support for the SIM Program
- Maintained program schedule
- Managed program invoices, POs and Change Orders
- Managed new hire contractor onboarding/offboarding and project resource contracts
- Assisted with budget planning and forecasting
- Managed accrual process
IT Project Coordinator (Contractor)
SAP IT Labs
Palo Alto, CA
04.2013 - 10.2014
- Provided project coordination support to the IT Labs Global Development team
- Facilitated weekly team meetings and managed meeting logistics
- Assisted project manager with project planning, budget forecasting, reporting and ad-hoc projects
- Collected data for management forecasting decisions
- Managed procurement, inventory and asset management tracking
- Analyzed and compiled periodic reports to improve KPI's
- Prepared project status and financial analysis reports
- Increased productivity by developing and implementing strategic plans which improved workflow processes
Project Coordinator (Contractor)
Genentech, Inc.
South San Francisco, CA
11.2012 - 04.2013
- Directly responsible for updating and maintaining of initiative templates and training materials
- Assisted in the development and maintenance of program website
- Assisted in project tracking and project status reporting
- Assisted in development, review and finalization of presentations and training modules
- Managed repository for project documentation and training materials
- Facilitated team meetings and managed meeting logistics
- Coordinated global and regional Quality Risk Management workshops
IT Project Coordinator
Blue Shield of California
San Francisco, CA
04.2012 - 08.2012
- Supported Business/IT project manager, analysts and technical resources with project coordination tasks for the ICD-10 program data warehouse and user report remediation projects
- Developed, maintained and updated project schedules, rosters and RACI lists
- Conducted ad hoc research assignments
- Collaborated with various business units to collect and analyze data for development of business required documents
- Assisted project manager with the development of budget resources for funding approvals
Project Coordinator (Contractor)
Genentech, Inc.
South San Francisco, CA
03.2010 - 03.2012
- Provided direct support to engineering project teams for global engineering business process development, training and implementation activities for Qualification of facilities manufacturing equipment systems and engineering business systems for planning and executing capital investments <10M CHF
- Collaborative liaison with global and regional Engineering Quality groups
- Prepared and maintained project schedules, meeting and training development agenda
- Assisted in project status reporting
- Assists in development and finalization of presentations and training modules
- Managed repository for project documentation and training materials
- Successfully coordinated global and regional Quality Risk Management workshops training 150 personnel across the network and company hosted event for the Society of Women Engineers
- Managed outside resource costs for monthly accrual reporting
- Developed a business process for monthly accruals in Global Engineering, Americas
- Coordinated efforts to align learning requirement definitions of the engineering organizations in preparation for the transition to a new global learning management system
Project Coordinator (Consultant)
Genentech, Inc.
South San Francisco, CA
11.2008 - 06.2009
- Assisted project team and collaborated with functional groups to improve supply chain lifecycle of commercial and clinical drug products/substance from manufacturing to distribution
- Successfully completed data collection and analysis to implement new stability testing strategy for clinical and commercial drug products
Education
Bachelor of Science - Business Administration
Notre Dame De Namur University
Belmont05-2021
Skills
- Project Coordination
- Project Management
- Construction Services, Procurement and Engineering
- Purchase Orders and Change Orders
- Vendor Management
- Meeting facilitation
- Document Control
- Budget coordination
- Time Management
- Detail Oriented
- Team Coordination
- Event Planning and Execution
- Status Reporting
- Microsoft Office, SharePoint, gSuite
Accomplishments
- Honors: summa cum laude
Timeline
Principal Administrative Business Partner
Genentech, Inc.
07.2023 - 06.2024
Project Coordinator (Contractor)
Genentech, Inc.
07.2016 - 07.2023
Sr. Project Coordinator (Contractor)
Gilead Sciences, Inc.
06.2015 - 06.2016
Project/Program Coordinator (Contractor)
Genentech, Inc.
10.2014 - 06.2015
IT Project Coordinator (Contractor)
SAP IT Labs
04.2013 - 10.2014
Project Coordinator (Contractor)
Genentech, Inc.
11.2012 - 04.2013
IT Project Coordinator
Blue Shield of California
04.2012 - 08.2012
Project Coordinator (Contractor)
Genentech, Inc.
03.2010 - 03.2012
Project Coordinator (Consultant)
Genentech, Inc.
11.2008 - 06.2009
Bachelor of Science - Business Administration
Notre Dame De Namur University
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