Isabella Jones
Oakland
Summary
Administrative Assistant with 2 years of experience in a legal setting, proficient in time management and customer service. Demonstrates expertise in coordinating attorney schedules, managing client appointments, and maintaining electronic filing systems with precision. Committed to enhancing organizational efficiency and supporting legal teams with meticulous document preparation and mail management, with a strong ability to anticipate the needs of fellow colleagues.
Overview
6
6
years of professional experience
Work History
Administrative Assistant
Michael Sullivan & Associates, LLP
03.2023 - Current
- Coordinate the schedules of multiple attorneys, ensuring efficient booking and prioritization of client appointments, depositions, court dates, and meetings.
- Manage scheduling logistics for client consultations, hearings, and legal meetings, confirming details and preparing necessary materials for attorneys and clients.
- Organize and upload documents to the firm’s electronic filing system, ensuring proper categorization and compliance with legal standards.
- Oversee incoming and outgoing mail, ensuring timely processing and distribution to appropriate parties, and add relevant documents to the firm’s filing system.
- Serve as the primary point of contact for phone inquiries, directing calls, taking detailed messages, and providing responsive assistance to clients and team members.
- Provide comprehensive administrative support, including office supply management and maintaining office equipment. Acted as the primary liaison for all building service providers.
- Fostered a collaborative environment by assisting team members with administrative tasks, enhancing overall productivity and morale.
Au Pair
Private Residence
09.2020 - 02.2022
- Managed daily routines, meals and activities.
- Prioritized household duties, errands, and appointments by level of importance.
- Provided care and support, focused on a solution-oriented approach.
- Applied positive behavior management techniques to enhance social interactions and emotional development.
Ambassador
CitizenM Hotelas
06.2019 - 07.2020
- Developed effective training methods for the hotel's coffee program, improving staff knowledge by 45%.
- Cultivated strong guest relationships and drove repeat bookings through the strategic use of personalized welcome gifts.
- Assisted team with operational policies and procedures to drive services.
Education
High School Diploma -
Cambridge Rindge And Latin School
CambridgeSkills
- Time Management
- Customer Service
- Event Coordination
- Problem Solving
- Data Entry
- Scheduling
Timeline
Administrative Assistant
Michael Sullivan & Associates, LLP
03.2023 - Current
Au Pair
Private Residence
09.2020 - 02.2022
Ambassador
CitizenM Hotelas
06.2019 - 07.2020
High School Diploma -
Cambridge Rindge And Latin School
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