Isabella Kitin

Day-to-Day-Support:

• Manage complex daily calendars for C-Suite executives (Chief Financial Officer, Vice President of Investor Relations, and Senior Vice President of FP&A), and their Direct Reports.
• Coordinate weekly domestic, and international travel arrangements, prepare itineraries, plan logistics.
• Provide bridge for smooth communication between Office of Chief Financial Officer and other internal departments, by working very closely with other executive assistants.
• Help with monthly off-site meetings (i.e. investor business meetings, lunches, dinners)
• Process weekly travel reimbursement expenses on behalf of executives.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products.
• Welcome guests - investors, patients, etc.

Board of Directors support and liaison:

• Serve as Chief Financial Officers' administrative liaison to Fulcrum Therapeutics Board of Directors.
• Assists board members with travel arrangements, lodging, and meal planning as needed.
• Maintains discretion and confidentiality in relationships with all board members.
• Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.

Communications, Partnerships, and Outreach:

• Ensure C-Suite executives' bios are kept updated.
• Update/amend online Distribution Lists as needed.
• Participate in the boarding process by o by making sure all new hires are successful on Day One

• Managed complex calendars on behalf of Global Head of Finance, as well as their Direct Reports.
• Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
• Answered high volume of phone calls and email inquiries.
• Updated and maintained confidential databases and records.
• Coordinated events and worked on ad hoc projects.
• Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
• Facilitated training and on boarding for incoming office staff.
• Organized and coordinated monthly off-site meetings and conferences.
• Maintained automated alert systems for important deadlines - gentle calendar reminders (color coordinated)
• Provided detailed minutes of meetings and tracked progress of key projects.
• Processed travel expenses and reimbursements for executive team and senior management group
• Developed and maintained automated alert systems for important deadlines
• Handled confidential and sensitive information with discretion and tact
• Screened calls and emails and responded accordingly to support executive correspondence
• Volunteered to help with special projects of varying degrees of complexity

• Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
• Updated executives on changing business needs by thoroughly documenting internal and client meetings.
• Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
• Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
• Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
• Allocated executive tasks and managed complex calendars and administrative functions.
• Managed senior leadership complex and frequently changing travel arrangements.
• Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
• Accurately processed vendor invoices.
• Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
• Worked with senior management to initiate new projects and assist in various processes.