Ivania Rocha
Miami,FL
Overview
20
20
years of professional experience
Work History
Real Estate Transaction Coordinator/Invoice Clerk
Brown Harris Stevens
South Miami, FL
05.2024 - Current
- Coordinated real estate transactions at Brown Harris Stevens from contract to closing, ensuring smooth progress and adherence to timelines
- Reviewed purchase agreements, disclosures, and closing documents for accuracy, mitigating potential delays or issues during closing
- Monitored progress of each transaction from contract to close
- Resolved missing paperwork and compliance issues prior to closing dates, facilitating timely transactions and maintaining regulatory standards
- Updated transaction records in internal systems to ensure accurate documentation of all activities. in Brown Harris Stevens systems and document folders
- Maintained records of all incoming and outgoing invoices
Administrative Assistant to Director of Operations
Brown Harris Stevens
South Miami, FL
02.2023 - 05.2024
- Welcomed visitors, answered phone calls, and managed front reception desk to create a positive first impression
- Organized office materials and resources to enhance efficiency, professionalism, and support performance objectives
- Maintained accurate department and agent files
- Maintained positive working relationship with fellow staff and management
- Conducted inventory of office supplies to ensure adequate stock levels
- Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files
Commmercial Real Estate Executive Assistant
Keller Williams
Coral Gables, FL
05.2021 - 02.2023
- Developed administrative processes that aligned with organizational objectives and streamlined office efficiency
- Provided secretarial and office management support while building cooperative working relationships
- Scheduled appointments, meetings and events for management staff
- Prepared and prioritized calendars and correspondence
- Executed daily office operations, ordered materials, and organized workspaces to maintain smooth functionality
- Organized physical and digital files and updated reports to effectively coordinate project materials
- Answered phone calls and emails to provide information, resulting in effective business correspondence
- Obtained scanned records and uploaded to database
Office Manager
Pascal Legacy
Miami, FL
05.2010 - 12.2019
- Tracked leads for new and existing clients to support sales initiatives
- Phone calls/delegation of workload to office secretary
- Assisted with showings of company listings to facilitate client engagement
- Opening and closing of a file - Processing of Contracts and Association Paperwork geared towards desired move in date
- Deposit amounts record (Spreadsheet Maintenance)
- Advertising on search engines
Assistant Office Manager
Fortune International Realty
Coral Gables, FL
06.2006 - 03.2009
- Processed contracts for 80+ realtors, ensuring compliance and accuracy
- Entered/edited property listings on MLS (Multiple Listing Search Engine)
- Trained Realtors on system usage
- Delegated tasks to team members to enhance efficiency.
- Managed office structure and maintained supplies, supporting daily operations
- Organization of files and Screened incoming calls
Education
Associate of Arts - Business Administration
Miami Dade College
Miami, FL05.2005
Skills
- Able to type 70 Words Per Minute
- Independent and can grasp tasks assigned; Supervised or unsupervised
- Posses’ great Customer Service etiquette
- Can handle excessive workload
- Computer literate and knowledgeable in various applications such as MS Word, Adobe, Excel, PowerPoint, Microsoft Outlook, Google Docs, RealNex, and Salesforce
- CRM and office management software
- Business writing
- Sensitive material handling
- Dedicated team player
Timeline
Real Estate Transaction Coordinator/Invoice Clerk
Brown Harris Stevens
05.2024 - Current
Administrative Assistant to Director of Operations
Brown Harris Stevens
02.2023 - 05.2024
Commmercial Real Estate Executive Assistant
Keller Williams
05.2021 - 02.2023
Office Manager
Pascal Legacy
05.2010 - 12.2019
Assistant Office Manager
Fortune International Realty
06.2006 - 03.2009
Associate of Arts - Business Administration
Miami Dade College