Ishmael Jal-Koroma

• On a U.S Centers for Disease Control and Prevention (CDC) Cooperative Agreement to Ministry of Health and Sanitation, SL.

Duties and Responsibilities:

· Provide capacity building to the MOHS in managing US Federal funds from CDC

· Assisting the MoHS to develop templates for monthly spend plans and budget reconciliation reports; and technical /financial progress reports

· Assisting in the development of monthly spend plans and budget reconciliation reports as part of the manual drawdown request

· Reviewing and recommending country-level approval of monthly spend plans and budget reconciliation reports

· Ensuring on-time submission of monthly spend plans and budget reconciliation reports to CDC Office of Financial Resources

· Reviewing and aligning policies and procedures that comply with applicable US Federal requirements including but is not limited to: Travel, Procurement and Human Resources, Payroll Management, Recruitment, Consultant and Contract Management, Inventory Management, Fleet and Fuel Management Practices.

· Providing oversight of procurement processes and ensuring timely execution of procurement requests

· Both the MOHS/IHPAU and Crown Agents will have authority to drawdown funds from the PMS account and on a quarterly basis, submit federal financial reports (FFR)

· MOHS/IHPAU and Crown Agents will have authority to draw down funds from the Payment Management System (PMS)

· Understand, utilize, and assess Chart of Accounts for proper reporting of fund tracking to various funding sources, allowable and non-allowable expenses, projects, activities, departments, and functions.

· Extensive knowledge in budgeting.

· Ability to generate timely and accurate reports to donor partners.

· Review disbursement and journal vouchers to ensure compliance with MOHS policies and CDC requirements before recommendation for approval.

· Review Returns from programs supported under the CDC project before recommendation for approval.

· Monitor interventions and programs funded by grants to ensure compliance with Federal regulations.

· Works closely with CDC Project Officer on all prior approval actions and overall grant management activities.

· Participates in monthly and quarterly CoAG management meetings to review administrative, financial, and programmatic progress and challenges.

· Co-signatory on CoAg Award bank account in Sierra Leone.

· Prepares, in consultation with CDC, required applications and continued application

· Assist Procurement Specialist to review and update the agreed Procurement Plan as required by the Joint Fund Management Manual

· Inspect goods and services and ensure they are in compliance with specifications and quantities with purchase orders and contracts under the CDC project

· Review weekly committed funds from CoAG Procurement Officer

· Review and approve all payments uploaded into the Africell money portal. CoAG Senior Accountant will initiate payments and send to CA for review before approval

· Review and approve monthly reconciliation from CoAG Senior Accountant. After reviewing, also monitor to ensure that CoAG Senior Accountant upload the reconciliation requirements in Grant Solutions.

· Review all Confirm activities for implementation with MoHS Program Officer and CDC Technical lead counterpart from the CoAG Manager. After receiving concurrence from MoHS Program Officer and CDC Technical lead and send to CDC Project Officer for Concurrence.

· Review monthly CoAG petty cash expenses report from CoAG Senior Accountant.

· Provide finance monitoring and oversight for all trainings nationwide.

· Work together with the Procurement Specialist to ensure all procurement are in compliance with IHPAU Joint Fund Management Manual, and guidelines of CDC.

· Maintain and update the Performance Tracking Tool on MS Project software support with the workflow of both IHPAU and wider MoHS staff to ensure specific, critical tasks are completed, to a high quality, on time. This is hosted on cloud-based program and produce monthly dashboard report for IHPAU, CDC, MoHS senior management.

• On a U.S Centers for Disease Control and Prevention (CDC) Cooperative Agreement to Ministry of Health and Sanitation, SL.

Duties and Responsibilities

· Fixed Asset Management

· Group Tax Computation Report

· Group Tax Contribution Report

· Group Excel Report

· SAP Reporting (Clearing Blocking Controls)

· Payroll Postings Schedules

· Rapid Transfer and Western Union Settlements

· Airtel Money and Fuel Reconciliations

· Financial Statement Inputting

· Budget preparation for CAPEX and Group Presentation

· Prepare and process payments to all suppliers

· Bank Reconciliation, provide support, respond to quarries, and work cooperatively with other Departments (Credit, Operations and Branch Managers) to facilitate Bank objectives

• Any other duties as may be assigned to me

Duties and Responsibilities

· Offer project administrative support, procurement, logistics and budget

· Maintenance of the project imprest account

· Managing the petty cash and reconciling with the cash book and physical cash

· Preparation of cash and bank vouchers and all supporting documentation

· Management of the project safe.

· Controlling project costs by monitoring expenditure against budgets; advising the Head of Finance & Administration of major variances

· Cost Management of procurement activities

· Fixed Assets Management

· Preparation of taxation computations and returns to National Revenue Authority

· Managing relationships with suppliers and facilitating timely and accurate payment

· Negotiation with suppliers to obtain the best value and cost efficiency for the project

· Monitor and maintain office supplies inventory and review and approve office supply acquisitions.

· Forecasting monthly expenditure in conjunction with the Project Finance Coordinator in London

· General Management of project accounting, bank account, including bank reconciliation and responding to enquiries from the Project Finance Coordinator in London.

· Support the HR Manager in matters relating to salary, staff welfare and payroll issues. Coordinating closely with other departments, organize, document, and archive relevant documentation, keep files complete and up to date and maintain quality and accessibility of files, conform to administrative procedures.

· Assist the Head of Finance & Administration and Crown Agents Compliance Department in the completion of due diligence formalities for suppliers and other entities engaging with the project, in accordance with the Crown Agents’ global ethical and compliance system

· Ensure optimal support to travel, mobility, and connectivity of the project members

· Work with Area and District Managers to develop and implement a strategic plan

· Undertake any other responsibilities as the project requires as request by the Head of Finance & Administration.

Duties and Responsibilities

• Prepare and process payments to vendors and burial and cemetery team members

• Oversee all payroll functions to make sure funds are available

• Ensure financial systems are maintained in accurate and timely manner

• Prepare and submit requests for goods, services, payment, etc.

• Liquidation for advances and template entries

• Provide daily management of finance issues and ensure all deadlines are met

• Prepare the quarterly cash forecast and submit monthly cash request

• Identify and remedy internal control weaknesses in all areas that impact CRS finance resources

• Manage funds

• Deal with Chat of Account, Monthly Bank Reconciliation and Vendor set up

• Conduct regular and through financial monitoring of partner organizations

• Contribute to the short and long-term organization planning and strategy as a member of the management team

• Developing range forecasts and maintain long term financial plans

• Oversee the purchasing of all supplies/materials, ensuring expenses do not exceed budget allowances

• Any other duties as may be assigned to me

Duties and Responsibilities

• Preparation of monthly payroll, invoices, and vouchers
• Prepared payments for all suppliers and contractors
• Perform research and analysis
• Read, analyse, and interpret financial report and legal documents
• Assist in analysing and preparing daily, monthly, and annual cash flow projections, help in implementing cash flow procedures and strategies to meet needs
• Ensure that all conditions precedent have been fulfilled on a timely basic and all fees and bills are collected from clients
• Preparation of taxation computations and returns to National Revenue Authority
• Provide support and work cooperatively with the engineering and other department to facilitate company projects
• Deals with Accounting software (QuickBooks)
• Maintaining proper filling and Archiving of all financial documents
• Collect and collate relevant information on various projects
• Facilitate all bank transactions and Bank Reconciliation
• Participate in the preparation and administration of assigned budgets
• Management of accounts and be part of all financial Transactions
• Implementing audit procedures