Itohan Lucy Osayi
Los Angeles,CA
Summary
Administrative, operations, and project coordination professional with 5+ years of experience supporting executives, managing high-volume documentation, and improving workflows across finance, healthcare, creative, and corporate environments. Skilled in financial and DMV document processing, compliance review, cross-functional project coordination, scheduling, and polished executive-level support. Known for exceptional attention to detail, initiative, and the ability to bring clarity and efficiency to fast-paced settings. Cum Laude FIT graduate with strong experience in fashion operations, e-commerce workflows, production timelines, customer service, and confidential communication management.
Overview
6
6
years of professional experience
1
1
Certification
Work History
Project Coordinator/Executive Assistant (Contract)
Chelsea Paris Int.
07.2025 - Current
- Coordinate full seasonal collection cycles (Resort, Holiday, SS26) across design, production, Marketing, e-commerce, and photography teams.
- Create and manage project calendars, asset trackers, deliverable schedules, and internal workflows. Systems to streamline operations for the CEO.
- Oversee e-commerce coordination, including Shopify uploads, asset organization, and collection setup. Visual consistency across digital platforms.
- Plan and support product photography, including on-model shoots, studio coordination, shot lists, and. Digital asset processing.
- Prepare brand decks, briefs, presentations, and internal documents in support of creative direction and. Vendor communication.
- Maintain organized digital archives, sample logs, and confidential documents while handling. Cross-time-zone communication with overseas partners.
Finance Assistant/Document Processing Clerk
Bob Smith BMW-MINI
09.2024 - 06.2025
- Processed 100+ financial, DMV, and deal documents weekly, while ensuring accuracy and compliance with dealership and state regulations.
- Acted as a communication liaison between customers, lenders, and dealership departments to finalize pending transactions.
- Conducted audits of deal jackets, tracked payoffs, and supported monthly internal and DMV audit activities.
- Assisted the front desk with client interactions, improving the customer experience during high-volume hours.
Executive & Personal Assistant (Seasonal)
Chelsea Paris Int.
05.2024 - 08.2024
- Supported the CEO with scheduling, travel coordination, inbox management, and daily operational needs.
- Coordinated vendor communication, product shipments, logistics, lookbooks, and brand materials.
- Maintained organized databases, digital filing systems, and confidential documents with discretion.
Administrative Clerk
Fadmo Home & Healthcare Agency
04.2020 - 04.2024
- Served as front-line support for patients, caregivers, and partnering agencies, while maintaining a professional and empathetic environment.
- Managed HIPAA-compliant medical records and digitized over 2,000 patient files, improving organization and retrieval efficiency.
- Coordinated recurring and emergency patient scheduling, caregiver assignments, and communication between nurses and staff.
- Oversaw onboarding processes, including background checks, credential verification, and state-required compliance documentation.
- Supported payroll, billing documentation, supply management, and general office operations.
Education
Bachelor of Science - Fashion Business Management
Fashion Institute of Technology
New York (City), NY05-2024
Associate of Applied Science - Fashion Business Management
Fashion Institute of Technology
New York (City), NY05-2022
Skills
- Project coordination
- Calendar management
- Workflow optimization
- E-commerce coordination
- DMV-finance & legal documentation
- Microsoft Office
- Adobe Suite
- Shopify
- CRM Systems
- Google Workspace
- Travel Coordination
- Documentation Processing
- Confidential File Handling
- Customer Experience
- HIPAA Compliance
- Data Entry
- Cross-Functional Communication
Certification
First Insights, Inc. — Certified (2022)
Timeline
Project Coordinator/Executive Assistant (Contract)
Chelsea Paris Int.
07.2025 - Current
Finance Assistant/Document Processing Clerk
Bob Smith BMW-MINI
09.2024 - 06.2025
Executive & Personal Assistant (Seasonal)
Chelsea Paris Int.
05.2024 - 08.2024
Administrative Clerk
Fadmo Home & Healthcare Agency
04.2020 - 04.2024
Bachelor of Science - Fashion Business Management
Fashion Institute of Technology
Associate of Applied Science - Fashion Business Management
Fashion Institute of Technology