Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

ITSEMEKHONA CATHERINE OGUNBASE

Summary

Resume Summary:

Highly skilled Accounts Payable Specialist with extensive experience in managing and processing PO and expense invoices using 2-way and 3-way match systems across multiple platforms, including SAP and AS400. Proven track record in resolving invoice discrepancies, maintaining vendor databases, and generating balanced accounts payable reports. Demonstrated ability to handle daily accounts payable processes, from data entry and coding verification, to vendor inquiries and remedy ticketing. Adept at performing account reconciliations, managing vendor relationships, and ensuring timely and accurate financial transactions. Experienced in month-end closing functions, producing operational payments, and identifying process improvements for operational efficiencies. Strong background in payroll processing, billing, and financial reporting, with a commitment to maintaining financial compliance and accuracy. Excellent communicator with a focus on delivering comprehensive support, and maintaining high levels of satisfaction among vendors and internal stakeholders.

Overview

7
7
years of professional experience

Work History

Account Payable Specialist

Innovation Life Solutions
Maryland
08.2023 - Current
  • Processed both PO and expense invoices using 2-way and 3-way match systems; keyed invoices into SAP and AS400 systems once matched.
  • Resolved discrepancies in invoices that did not match with the PO by contacting vendors.
  • Liaised with territory managers to obtain approval and GL codes for all expense invoices before keying them into the software.
  • Performed vendor inquiries and resolved issues raised by vendors through remedy ticketing.
  • Assisted in maintaining the vendor database.
  • Generated and balanced accounts payable reports to vendor statements.
  • Researched invoices using the ImageNow application.
  • Oversaw daily accounts payable processes, ensuring timely and accurate processing of invoices, purchase orders, expense reports, and credit memos.
  • Performed data entry of all invoices with proper general ledger coding.
  • Verified proper coding and approvals.
  • Received and recorded cash, checks, and transfers.
  • Researched and responded to vendor inquiries regarding invoice status, or payment issues.
  • Verified, classified, computed, posted, and recorded accounts payable data; reconciled daily totals to ensure proper accounting.
  • Conducted periodic reviews of vendor accounts to identify opportunities for cost savings or process improvements.
  • Interfaced and responded to inquiries to correct accounts payable discrepancies.
  • Assessed data and information to check entries, calculations, and billing codes for accuracy.
  • Addressed month-end closing functions for detailed reporting.
  • Calculated and produced checks for utilities, taxes, and other operational payments.
  • Monitored accounts to ensure payments were up to date.
  • Worked closely with department personnel to produce accurate and timely bills.
  • Identified areas for operational efficiency improvements in the accounts payable process.
  • Performed account reconciliations, including bank statement and credit card reconciliations.
  • Managed vendor relationships through prompt communication of payment information.
  • Assisted with preparing journal entries related to accounts payable transactions.

Account Payable Specialist

Vesta Inc
Maryland
01.2022 - 01.2023
  • Matched checks to invoices, verifying vendor payment information.
  • Worked with vendors to resolve past-due invoices and reconcile monthly statements.
  • Reconciled payable reports each month to confirm that all amounts paid were accurate.
  • Tracked credits owed to the company, and ensured all credits were properly applied to vendor payments.
  • Handled inquiries, concerns, and issues via telephone and email concerning payment status for vendors.
  • Generated and balanced accounts payable reports, with vendor statements.
  • Reviewed all invoices for appropriate documentation and approval prior to payment.
  • Prioritized invoices according to cash discount potential, and payment terms.
  • Processed invoices from various vendors using SAP and AS/400.
  • Verified proper coding and approvals.
  • Processed purchase order invoices using both 2-way and 3-way matches.
  • Obtained approval and a general ledger code from territory managers before completing the processing of expense invoices.
  • Printed, sorted, and stamped incoming invoices on a daily basis.
  • Reconciled vendor statements on a monthly basis.
  • Implemented a program to create daily spreadsheets and streamline financial reporting.
  • Provided support to the accounting team as needed during busy periods or special projects.
  • Analyzed invoice and expense reports, identified variances, and researched issues to correct problems and maintain financial compliance.
  • Worked closely with department personnel to produce accurate and timely bills.
  • Classified and summarized financial data to compile and enter into financial records.

Billing Specialist

BGL LLC- Maryland
01.2020 - 12.2021
  • Generated and distributed month-end statements for customers and resolved related concerns.
  • Reviewed medical records to ensure accuracy of billing information and patient data.
  • Tracked changes in legislation that could affect billing procedures.
  • Participated in workshops, seminars, and training classes to gain stronger education in industry updates and federal regulations.
  • Investigated past due invoices and delinquent accounts to generate revenues and reduce number of unpaid and outstanding accounts.
  • Answered customer questions to maintain high satisfaction levels.
  • Developed financial reports detailing accounts receivable aging status.
  • Provided support to other departments within the organization as needed.
  • Resolved discrepancies between customers' remittances and invoices received.
  • Identified professional development opportunities and delivered comprehensive, standardized and hands-on training to new staff.
  • Worked with team members to identify and develop process improvements.
  • Collected, posted and managed patient account payments.
  • Maintained accurate records of collections, adjustments and denials in the system.

Payroll Specialist

Forster Webber
02.2018 - 12.2020
  • Processed payroll for over 500 employees bi-weekly, ensuring accuracy of pay and deductions.
  • Researched and resolved employee payroll questions and issues via email, phone and in person.
  • Developed and implemented procedures to ensure accurate entry of payroll data into the system.
  • Prepared quarterly reports for government agencies such as 941s, W-2s, 1099s.
  • Processed garnishments, child supports, and levies in accordance with federal and state laws.
  • Maintained and updated database for invoicing and accounting reconciliation.
  • Supported payrolls, driving timely and accurate payment of employee wages.
  • Created payroll-related reports for pension plans, insurance, and other benefits.
  • Maintained up-to-date payroll records by recording employee exemptions, transfers and resignations.
  • Researched discrepancies in payroll data and provided corrective action when needed.
  • Developed and maintained detailed payroll documentation and procedures guides.
  • Processed new employee paperwork and entered information into payroll system.
  • Reviewed timecards at month end to ensure accuracy before approving payment.
  • Collaborated with external auditors during annual audits, providing necessary payroll records and explanations.
  • Provided timely customer service support to employees regarding questions about their paychecks or other payroll issues.
  • Collaborated with employees and supervisors to immediately resolve discrepancies in timesheets.
  • Coordinated with HR to ensure accurate employee data for payroll processing.
  • Managed multiple tasks simultaneously while meeting deadlines consistently.
  • Responded promptly to inquiries from employees regarding their paychecks or deductions.
  • Responded promptly to requests from external auditors during audits.
  • Handled the setup and validation of direct deposit instructions for employees.
  • Reconciled monthly benefit statements from vendors to ensure accuracy of information in the payroll system.
  • Issued employees' paychecks and statements of earnings and deductions electronically.
  • Prepared end-of-period payroll tax returns.
  • Processed employee rehires, transfers, terminations and withholdings.
  • Assisted with auditing processes related to payroll.
  • Provided pay-related information to employees and managers on benefit plans, tax issues and collective bargaining provisions.
  • Managed payroll and time and attendance systems.

Education

GED -

Maryland

Skills

  • Invoice processing
  • SAP software
  • Accounts reconciliation
  • Vendor management
  • General ledger coding
  • Data entry
  • Payment processing
  • Expense report processing
  • Discrepancy resolution
  • Financial reporting
  • Attention to detail
  • Time management
  • Effective communication
  • Problem solving
  • Team collaboration
  • Personal bookkeeping
  • Bill payment
  • Cost estimation
  • CRM tracking
  • Bill payment and recordkeeping

References

  • Ms Esther Obinna , (202) 961-3241 - Innovation Life Solution
  • Mr Adebayo , (202) 793-0536 - Vesta Inc
  • Dr. Shola Adeoye, (405) 550-5135 - BGL LLC- Maryland
  • Adekunle Adebayo, (240) 413-0189 - Forster Webber – Maryland

Timeline

Account Payable Specialist

Innovation Life Solutions
08.2023 - Current

Account Payable Specialist

Vesta Inc
01.2022 - 01.2023

Billing Specialist

BGL LLC- Maryland
01.2020 - 12.2021

Payroll Specialist

Forster Webber
02.2018 - 12.2020

GED -

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ITSEMEKHONA CATHERINE OGUNBASE