Anna Acosta-Reyes
Long Beach,CA
Summary
Dynamic and versatile professional with a proven track record of enhancing productivity and efficiency through strategic leadership and adept management of administrative operations across diverse settings. Expertise in managing substantial budgets and optimizing purchasing, accounting, and reporting functions to ensure transparency and drive cost savings. Recognized for strong leadership qualities, integrity, and discipline, with a focus on streamlining processes to boost cash flow and elevate performance while consistently meeting the expectations of team members and stakeholders. Committed to fostering a collaborative environment that supports organizational goals and empowers teams to achieve excellence.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Finance Manager
City of Costa Mesa
05.2024 - Current
- Assisted in implementing financial policies and developing accounting procedures under administrative guidance. Supported operations of the accounting division to maintain compliance with generally accepted accounting principles (GAAP) and legal standards. Aided in coordinating and maintaining the municipal financial system while preparing detailed financial reports. Collaborated with cross-functional teams as project manager for ERP system configuration and timeline management. Provided analytical support to the finance director and completed related tasks as assigned.
Administrative & Financial Services Officer
City of Long Beach
01.2022 - 05.2024
- Responsible for the management of personnel and finances for the Department of Financial Management. This includes the implementation and administration of human resources and personnel policies and practices. Key areas consist of recruitment and hiring, employee recognition, training, disciplinary actions, workers’ compensation, safety career development, protected leave and employee time and attendance. Develop and manage the Department’s $84.5 million operating budget under the general direction and policy guidelines of the Director, and monitor compliance. Coordinate and oversee purchasing and basic accounting (allocations, journals and year end) duties for the Department. Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs, recommend, develop, and administer policies and procedures.
Records Administrator
City of Long Beach
11.2015 - 01.2022
- Achieved efficient management of police department records division operations. Streamlined processing of incident reports and records requests, enhancing service delivery to public and government agencies. Improved law enforcement communications through effective 24/7 desk operations with Department of Justice. Enhanced compliance with California law enforcement telecommunications systems through thorough audits. Optimized staffing plans based on workload indicators, resulting in improved employee performance. Fostered collaboration with technology and innovation department to implement a new records management system. Successfully managed a division of 60+ civilian personnel with a substantial operating budget.
- Obtained $700,000 grant from U.S. Department of Justice – Bureau of Justice Statistics to support Long Beach Police Department's implementation of incident-based crime reporting.
- Executed department-wide implementation of Coplogic crime mapping application and adherence to Racial and Profiling Act of 2015.
- Awarded 2018 Excellence in Leadership by Long Beach Police Department, reflecting dedication to effective leadership and team development.
Administrative Analyst
City of Redondo Beach
09.2009 - 11.2015
- Oversaw comprehensive analysis and review of economic and financial status for police department managing an annual budget of over $25 million. Directed submission and implementation of annual budget, ensuring compliance with financial objectives. Evaluated all expenditures against budgetary goals, providing insights for management. Developed financial strategies in collaboration with leadership, conducting thorough research on financial documents. Generated detailed analysis reports, models, and forecasts to inform decision-making. Managed database of monthly financial reports and budget modifications, enhancing financial oversight. Led pre-and post-award processes for federal and state grant funding sources, optimizing resource allocation.
- Achieved successful outcomes in multiple grant audits by meticulously verifying all records and documentation.
- Designed and executed a payroll data-entry procedure to optimize departmental operations and ensure timely payroll processing.
- Analyzed financial records and pinpointed $1 million discrepancy during account reconciliation.
Management Service Officer I/II
UCLA Department of Medicine
03.2008 - 09.2013
- Plan, execute and oversee the full range of administrative functions of the Division of Endocrinology consisting of 30 faculty and 29 academic/administrative staff. Financial oversight of $15+ million in contract and grant funding. Managed financial accounts and controlled the $1M+ annual budget for the Division. Directed grant administration. Oversaw Human Resource administration including academic personnel development, faculty/staff recruitment, training, evaluation, benefit and compensation administration.
- Eliminated $20,000 in deficits within one month. Maintained zero deficit on all operational accounts.
- Introduced a new approval process for paying invoices and reconciled all outstanding invoices/payments to increase the division's surplus.
- Awarded the Star Award in 2012 and 2013 in recognition of talent and loyal member of the organization; sustained staff positions during leaves of absence for high-level military service.
Captain / Logistics Officer
CA Army National Guard
08.2005 - 11.2011
- Assisted in logistics flight operations and recruitment within California Army National Guard. Supported S-4 operations as 1st Lieutenant and advanced to Captain. Managed property books valued at $186 million. Prepared budgets for multiple units. Coordinated quarterly purchases up to $20,000 with local vendors in Iraq. Deployed and redeployed essential equipment and supplies to and from Iraq. Supervised teams of up to 30 personnel in domestic and international settings.
- Coordinated logistical support and financial management to maintain operational efficiency for a task force deployed in Iraq.
- Delivered substantial cost reductions by revamping equipment lines and optimizing distribution processes. Maximized resource utilization to achieve millions in savings on equipment expenditures.
- Awarded Meritorious Service Medal for outstanding performance and significant contributions during deployment.
Fund Manager
UCLA Department of Medicine
12.2006 - 03.2008
- Spearheaded strategies to boost financial transparency and accountability for the Department of Medicine. Interpreted and ensured full compliance with financial policy and procedures. Setup and oversaw subcontracting and consulting agreements. Served as key member of the Contracts and Grant Review Team.
- Played integral role in initiating a new process for submitting invoices, following up and reconciling payments.
- Generated projects for all grants, prepared monthly reports and resolved deficits in grant accounts.
- Submitted grant proposals to the federal government (NIH) as well as private foundations and companies to secure funding for clinical trials.
Purchasing Coordinator
UCLA Department of Medicine
12.2005 - 12.2006
- Processed invoices and travel reimbursements according to accounting policy. Assisted in resolving payment delays by collaborating with UCLA accounts payable office. Reconciled invoices and monitored reports to track outstanding payments.
- Achieved a significant reduction in total invoices by 75%. Processed 100 invoices daily, contributing to streamlined operations.
- Designed and integrated travel express system to accelerate processing of travel reimbursements.
- Secured fund manager position in under a year, showcasing rapid professional growth and financial acumen.
Education
No Degree - Accounting
Cerritos Community College
Norwalk05.2026
MBA - Business Administration
University of California, Irvine-The Paul Merage School of Business
Irvine, CA06.2015
Bachelor of Arts - Political Science
University of California, Los Angeles
Los Angeles, CA06.2005
Skills
- Collaborative team development
- Process improvement and efficiency enhancement
- Financial Planning & Leadership
- Business & Administrative Management
- Policy Development & Implementation
- Performance & Trend Analysis & Reporting
- Staffing, Training & Supervision
- Budget Development & Cost Control
Certification
- CPA - Certified Public Accountant - In Progress
- CMA - Certified Management Accountant - In Progress
Timeline
Finance Manager
City of Costa Mesa
05.2024 - Current
Administrative & Financial Services Officer
City of Long Beach
01.2022 - 05.2024
Records Administrator
City of Long Beach
11.2015 - 01.2022
Administrative Analyst
City of Redondo Beach
09.2009 - 11.2015
Management Service Officer I/II
UCLA Department of Medicine
03.2008 - 09.2013
Fund Manager
UCLA Department of Medicine
12.2006 - 03.2008
Purchasing Coordinator
UCLA Department of Medicine
12.2005 - 12.2006
Captain / Logistics Officer
CA Army National Guard
08.2005 - 11.2011
No Degree - Accounting
Cerritos Community College
MBA - Business Administration
University of California, Irvine-The Paul Merage School of Business
Bachelor of Arts - Political Science
University of California, Los Angeles