Summary
Overview
Work History
Education
Skills
Timeline
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Ivan Galeano

Irvine,CA

Summary

Experienced and detail-oriented Document Control Analyst/ Specialist with a proven track record in managing and organizing complex documentation systems. Possesses strong analytical and problem-solving skills that enable accurate and efficient processing of documents. Proficient in using document control software and maintaining compliance with regulatory requirements. Demonstrates exceptional communication and collaboration skills, fostering strong working relationships with cross-functional teams and stakeholders. Committed to quality and continuous improvement, driving process enhancements to maximize productivity and accuracy in document control operations.

Overview

8
8
years of professional experience

Work History

Document Control Specialist II

Glaukos
10.2022 - 10.2024
  • Managed and maintained document control processes and systems for a fast-paced engineering department, ensuring accurate and up-to-date documentation
  • Developed and implemented document control procedures to improve efficiency and accuracy, resulting in a 20% reduction in document retrieval time
  • Conducted regular audits to ensure compliance with document control policies and procedures, identifying and addressing any non-compliance issues
  • Collaborated with cross-functional teams to review and revise document templates, ensuring consistency and adherence to company standards
  • Trained and mentored junior document control staff, providing guidance on document control best practices and ensuring high-quality work output
  • Managed and maintained document control processes and systems for a fast-paced engineering department, ensuring accurate and up-to-date documentation.
  • Developed and implemented document control procedures to improve efficiency and accuracy, resulting in a 20% reduction in document retrieval time.
  • Conducted regular audits to ensure compliance with document control policies and procedures, identifying and addressing any non-compliance issues.
  • Collaborated with cross-functional teams to review and revise document templates, ensuring consistency and adherence to company standards.
  • Trained and mentored junior document control staff, providing guidance on document control best practices and ensuring high-quality work output.
  • Maintain and monitor interdepartmental as well as external department Excel trackers for input updates (Batch Records, Labeling, etc.)
  • Collaborate with multiple departments to ensure Quality Assurance such as First Article Inspections, Docusign tasks and Training setups.

Document Control Specialist

American Advisors Group
05.2020 - 08.2022
  • Sorted and reviewed mortgage docs, Original Notes, Deed of trust, Allonge, Loan Agreement, Anti-Churning Disclosure in a timely manner
  • Provided attention to detail ensuring no documents were missing or had incorrect date or missing borrower signatures
  • Made copies of said documents and placed them in the correct corresponding file for each loan
  • Prepared manifest of the day's volume on Excel for management and Insuring department
  • Reviewed and provided Quality Control for the collateral file and print out any other documents the file needed
  • Created and typed out any missing Allonges for any file as well as executing them
  • Contacted funders and closers if documents we cannot reconcile are missing
  • Contacted borrowers if certain documents needed to be re-signed

Team Lead- Residential Review Department

Deutsche Bank
06.2017 - 05.2020
  • Performed several tasks and prioritized tasks in a demanding end of month pace when volume was at its highest
  • Reviewed residential files ensuring accuracy and efficiency
  • Analyzed important client documents such as Original Note, Mortgage & Title Commitment
  • Corrected client files when out of order in numerical order
  • Organized and secured client boxes in file room at the end of the day
  • Endorsed certain client allonges prior to review
  • Aided trainees with questions or concerns and set up an e-mail volume and hourly production report
  • Reviewed and ensured the work of the trainees was completed correctly and provided quality control

Accounts Payable Assistant

U.S. Best Repair Service
10.2016 - 02.2017
  • Processed high volume of invoices and expenses accurately and efficiently, ensuring timely payment and compliance with company policies
  • Conducted thorough reviews and reconciliations of vendor statements, resolving any discrepancies and maintaining accurate records
  • Collaborated closely with internal departments and external vendors to investigate and resolve payment issues and inquiries
  • Assisted in month-end and year-end closing procedures, including accruals and analysis of accounts payable aging reports

Education

Associate - General Studies in Science

Orange Coast College
Costa Mesa, CA

Skills

  • Leadership
  • Strategic Planning
  • Data Entry/Document Management
  • Data Analysis
  • Private Information Management
  • Team Development
  • Solution Oriented
  • Error Reporting
  • Information Research
  • Accuracy and Efficiency
  • Training
  • Document Control
  • Excel Proficient
  • Administrative Software
  • Accounting
  • Medical Terminology
  • Data Analytics

Timeline

Document Control Specialist II

Glaukos
10.2022 - 10.2024

Document Control Specialist

American Advisors Group
05.2020 - 08.2022

Team Lead- Residential Review Department

Deutsche Bank
06.2017 - 05.2020

Accounts Payable Assistant

U.S. Best Repair Service
10.2016 - 02.2017

Associate - General Studies in Science

Orange Coast College

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Ivan Galeano