Ivonne Naranjo
Summary
Experienced Coordinator with proven background in project management and team leadership. Skilled in streamlining operations, improving productivity, and fostering cross-functional collaboration. Known for successfully coordinating multiple projects simultaneously while meeting critical deadlines. Display strong communication skills coupled with problem-solving abilities that have positively impacted previous workplaces.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Nursing Rotation Coordinator
The Marsha Fuerst School of Nursing
Glendale, CA
08.2018 - Current
- Oversee the projection of academic and clinical schedules three times a year for 130-plus entry-level (ADN) nursing students
- Oversee the structure and continuity of clinical placement procedures across five satellite campuses
- Travel to satellite campuses to provide coordinator support
- Assist in training of clinical coordination staff
- Oversee the clinical schedules for RN to BSN students
- Project and maintain a didactic and clinical schedule for one academic year in advance for all nursing programs
- Initiate process and facilitate affiliation contracts with hospitals/clinics/educational facilities as needed
- Place, track and assign clinical placements requests per facility
- Attend orientation and mandatory meetings as needed on and off campus
- Assist in new student orientation three times a year
- Create new student clinical health/certification files and maintain as needed
- Assist in maintaining clinical faculty files
- Coordinate clearance and schedule for non-matriculating students/foreign nurses
- Assist with ceremonies on the day of events in the spring and fall such as pinning and commencement ceremonies
- Assist in the preparation of accreditation materials
- Do clerical tasks such as filing, copying, faxing, answering calls, emailing, exam proctoring and troubleshooting student issues
- Cover office in absence of Deans or additional staff
Administrative Assistant
NCEMNA
Los Angeles, CA
10.2022 - 12.2024
- Oversaw vendor correspondence, record tracking, and data communications, resulting in improved automation of office operations.
- Developed and maintained filing systems for confidential documents and records.
- Answered questions from vendors regarding products and services offered by the coalition.
- Processed invoices for payment.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
- Assisted with planning the annual summit by securing, and tracking vendor and guest data, and reservations..
Grant Assistant
LA NAHN
Los Angeles, CA
07.2020 - 12.2024
- Attended meetings with potential donors and funders to discuss funding opportunities.
- Updated the system to organize grant documentation, maximizing efficiency, and increasing productivity.
- Organized events during the COVID period related to implementing efforts to collect sickle cell data within the Hispanic community, and other events focused on cultivating relationships with funders.
- Prepared reports to inform the board about progress on grant activities.
- Maintained records of all submitted proposals and their outcomes.
- Provided support in developing presentations for funding sources as needed.
- Monitored deadlines associated with submitting grant applications and ensured timely submissions.
Clinical Coordinator
Charles R. Drew University of Medicine and Science
Los Angeles, CA
09.2016 - 05.2018
- In charge of 75-100 Entry-Level Master (ELM) students' projection of academic and clinical schedules every semester
- Tracked 70-140 family nurse practitioners' immunizations and case log entries every semester
- Projected and updated didactic and clinical schedule for one academic year in advance for ELM program
- Assisted in assigning classrooms per course, per program, and per request each semester
- Initiated, processed, and facilitated affiliation contracts as needed
- Place and tracked clinical placement requests per facility
- Attended orientation and mandatory meetings as needed
- Assisted in orientation with clinical clearance steps three times a year
- Processed all required paperwork for new faculty per the BRN regulations
- Attended necessary meetings or training pertaining to the department
- Assisted the Program Director with Academic Planning worksheets, Faculty load sheets, and packets/processes for Part-time faculty as needed throughout the year
- Assisted in maintaining Part-time and Full-time faculty files
- Coordinated clearance and schedule for non-matriculating students/foreign nurses
- Assisted with ceremonies on the day of events during the spring and fall semester such as the White Coat ceremony
- Assisted in the preparation of accreditation materials
- Assisted in any clerical tasks such as filing, copying, faxing, answering calls, emailing, answering students' questions as needed, and ordering office supplies
- Cover the front and back office as needed
- Manage castle branch, Medcom, Resched, CCPS 2.0, and Emedley
- Provided Family Nurse practitioner students orientation to Emedley system for case log entries
- Provided tech support as needed
Program Coordinator
Mount Saint Mary's University
Los Angeles, CA
08.2008 - 08.2016
- In charge of 250-plus students' projection of academic and clinical schedules every semester
- Tracked the progression of students through the program and assists them in the process
- Posted theory and clinical rosters for 18-20 courses every eight weeks
- Prepared, maintained, and provided students' clinical files as needed
- Collaborated with the hospital liaison to prepare, collect and submit all clinical clearance documentation 2-4 weeks in advance
- Contacted hospital educators to arrange student and faculty orientation for clinical experience every eight weeks
- Required to meet with students to review and collect clinical placement paperwork
- Prepared clinical packets for clinical groups as needed
- Projected and set supplemental computer testing schedule (Kaplan Testing)
- Ordered testing books for four cohorts once per semester or as needed
- Proctored midterms, finals, and online testing every seventh and eight weeks as well as the graduating cohort as needed/requested by the director
- Assign advisors to each student and updated assignments via the electronic system as needed
- Removed advisor holds and/or add notes into the advising system for future reference
- Kept inventory of functional testing laptops and report any issues
- Assisted in orientation with sign-in/registration and clinical clearance steps twice a year
- Submitted all required paperwork for each graduating student to the board of registered nursing (BRN) in order to provide clearance to sit for the national board exam
- Responded to any student BRN deficiency notices
- Attended necessary meetings or training pertaining to the department
- Assisted the Program Director with Academic Planning worksheets, Faculty load sheets, and packets/processes for Part-time faculty as needed throughout the year
- Assisted in maintaining Part-time and Full-time faculty files
- Coordinated clearance and schedule for non-matriculating students/foreign nurses
- In charge of monitoring and assisting with ADN pinning ceremonies in the spring and fall semesters
- Supervised and track the progression of students through the admission process
- Supervised the administrative assistant and student workers
- Assisted in the preparation of accreditation materials
- Assisted in any clerical tasks such as filing, copying, faxing, answering calls, emailing, answering students' questions at all times, and ordering office supplies
- Cover office in absence of director or administrative coordinator
Sales Associate/Cashier
Radioshack
Los Angeles, CA
11.2007 - 08.2008
- Charged and assisted customers as requested
- Kept inventory of assigned area
- Restocked areas as needed
- Assisted in stowing new arrivals away
- Updated cap ends with new sales or seasonal items
- Reached each sales cap daily
- Commuted to different locations to pick up inventory from different stores as needed
- Open or Close store on time
- Participated in the yearly inventory past regular working hours
- Set cellphone contracts for new customers
- Worked on mandated holidays starting
Education
Associate in Arts (AA) - Liberal Arts & Sciences
Los Angeles Trade Technical College
CA06.2022
Skills
- Medical terminology
- Document Organization
- Proficient in Bilingual Interaction
- Customer service
- Attention to detail
- Effective Project Scheduling
- Data entry
- Documentation Evaluation Expertise
- Functional Testing
- Data Gathering
- Administrative Leadership
- Team Management
- Project Management
- Administrative Oversight
- Microsoft Office Proficiency
- Project Coordination
- Meeting Schedule Management
- Event Planning
Certification
- Hospital Fire Safety Certification, Present
- HIPAA
- BLS Instructor Certification, 09/01/23
Languages
Spanish
Timeline
Administrative Assistant
NCEMNA
10.2022 - 12.2024
Grant Assistant
LA NAHN
07.2020 - 12.2024
Nursing Rotation Coordinator
The Marsha Fuerst School of Nursing
08.2018 - Current
Clinical Coordinator
Charles R. Drew University of Medicine and Science
09.2016 - 05.2018
Program Coordinator
Mount Saint Mary's University
08.2008 - 08.2016
Sales Associate/Cashier
Radioshack
11.2007 - 08.2008
- Hospital Fire Safety Certification, Present
- HIPAA
- BLS Instructor Certification, 09/01/23
Associate in Arts (AA) - Liberal Arts & Sciences
Los Angeles Trade Technical College
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