IVORY ROSE VICENTI
Albuquerque
Summary
Accounting professional with extensive experience in financial record maintenance and account reconciliation. Demonstrated ability to meet deadlines while enhancing internal controls. Skilled in managing accounts payable and receivable, along with budget administration, ensuring compliance with regulatory standards.
Overview
22
22
years of professional experience
Work History
Accounting Technician
Bureau of Trust Funds Administration
Albuquerque
02.2006 - Current
- Screened Tribal accounts receivable, accounts payable and processing general ledger transactions
- Reconciled account information and reported figures in general ledger by comparing to account statement each month
- Organized general ledger with accuracy and within time constraints
- Handled day-to-day accounting processes to drive financial accuracy
- Recorded deposits, reconciled monthly Tribal or Individual Indian accounts and tracked expenses
- Reduced financial discrepancies, effectively reconciling Tribal/Individual Indian Money accounts and organizing information into accounting software
- Streamlined daily reporting entry, enhancing accuracy and efficiency of record keeping
- Organized budget documentation and tracked expenses, ensuring compliance with financial controls
- Managed and responded to correspondence and inquiries from customers/beneficiaries and vendors
- Assisted with the coordination, analysis, and development of agreements, contracts, and other plans with the Bureau of Trust Funds Administration.
- Stayed on top of applicable federal and state requirements to minimize legal and financial risks
- Worked with interdisciplinary and interagency teams to ensure compliance with BTFA policy and applicable federal, state, and local laws and regulations.
- Conducted quality control checks on trust records to ensure accuracy and compliance
- Evaluated active Individual Indian Money (IIM) account financial transactions for compliance with the Secretary's fiduciary trust funds management policies and procedures
- Ensured compliance with Freedom of Information Act and Privacy Act and regulations to maintain confidentiality of records, documents, and trust funds
- Presented audit findings to accounting manager, highlighting key discrepancies and ensuring accuracy
- Proficient in Trust Asset Accounting Management System (TAAMS), Trust Fund Accounting System (TFAS), ProTrac, Service Manager, Trust Fund Accounting System Innovest
- Through clear communication, established productive partnership with other field offices, the Bureau of Indian Affairs (BIA), and Tribal offices
- Performed specific accounting and financial service functions, including verification and maintenance of accounts and accounting data using Office of the Special Trustee systems, Inno Trust Financial Accounting System, Trust Asset Accounting System (TAAMS), HP Service Manager, and Indian Trust System Query (ITSQ)
- Conducted quality control checks on trust records to ensure accuracy and compliance
Accounts Maintenance Clerk
Department of Interior
Albuquerque
04.2004 - 02.2006
- Maintained organized physical and digital filing systems to ensure efficient access to records
- Monitored and updated filing systems to meet organization standards
- Developed and monitored filing systems that improved record retrieval speed and accuracy
- Located and retrieved requested documents in accordance with established policies
- Reviewed files to ensure accuracy and completeness, records and other documents to obtain information to respond to requests
- Tacked incoming and outgoing files and materials and maintained accurate records for potential discrepancies
- Maintained log books and spreadsheets documenting file data and storage receipts
- Prepared new files and assigned tracking identification numbers, resulting in faster retrievals
- Identified and corrected inconsistencies in filing systems for increased accuracy
- Assisted with document scanning and imaging projects to support accurate file back-up
- Compiled and inventoried documents for archival
- Oversaw management of sensitive and confidential files, ensuring compliance with data security protocols
- Restored old files and archived completed files for future reference
- Examined, categorized, and sorted incoming documents
- Input data into spreadsheets and databases
- Assisted staff with special assignments and ad hoc projects
- Created and maintained detailed records of all office activities
- Compiled and analyzed data to produce reports
- Informed and supported business leaders through consistent communication and administrative support duties
- Fostered operational efficiency and compliance with company policies through effective coordination of office activities
- Managed incoming correspondence to enhance employee performance and reduce time spent on processing and responding
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution of office staff
- Promptly received and forwarded incoming communications, such as phone calls, emails and letters to appropriate staff
- Utilize office management software to record and track customer information
- Edited and proofread documents for accuracy and completeness for office staff
- Prepared excel spreadsheets to disburse the funds and land to the rightful heirs per probate order
- Prepared work tickets to disburse the funds and cap and close the estate account
- Prepared work tickets to disburse the funds and cap and close the estate account
Education
MBA - MASTER OF BUSINESS ADMINISTRATION
UNIVERSITY OF PHOENIX
Phoenix, AZ12-2025
Bachelors of Science - Business Administration in Accounting
University of Phoenix
Phoenix, AZ02-2023
Skills
- Accounting and bookkeeping
- Financial management
- Account reconciliation
- Record reconciliation
- Transaction management
- Transaction coding
- Cash disbursements
- Ledger entries and journal entries
- Budget analysis
- Audit tracking
- Document microfilming
- Financial document review
- Data entry
- File maintenance
- File setup
- Monetary transactions
- Workflow enhancement
- Project maintenance
- Effective planning
- Department collaboration
- Precision and accuracy
- Corrective actions
- Proactive self-motivation
- Microsoft Office proficiency
- Writing skills
- Correspondence writing
- Customer service
- Microsoft Office proficiency
- Correspondence writing
- Document microfilming
- Financial document review
Timeline
Accounting Technician
Bureau of Trust Funds Administration
02.2006 - Current
Accounts Maintenance Clerk
Department of Interior
04.2004 - 02.2006
MBA - MASTER OF BUSINESS ADMINISTRATION
UNIVERSITY OF PHOENIX
Bachelors of Science - Business Administration in Accounting
University of Phoenix