Ivory Vicenti
Albuquerque,United States
Summary
Focused Accounting professional with 20 years of experience maintaining financial records and reviewing account activity. Proven track record of developing accurate spreadsheets and delivering organized reports with excel. Accomplished in taking on tasks within strict deadlines while prioritizing urgent needs. Well-qualified financial systems leader offering demonstrated skill and success in managing internal accounting processes, improving controls and strengthening systems for optimal performance. Proficient in all aspects of accounting, including accounts payable and receivable, budget administration and payroll. Gifted in building and leading solid teams to handle high-volume operations with consistency, accuracy and full compliance with regulatory requirements. Meticulous accounting professional bringing 18 years of experience in strategic planning, customer relationship management and account reconciliation. Strong Quickbooks proficiency with precise and accurate nature. Expertise in financial data entry and record-keeping. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level accounting position. Ready to help team achieve company goals. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
Overview
21
21
years of professional experience
Work History
Accounting Technician
Bureau of Trust Funds Administration
2006.02 - Current
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Screened company accounts receivable, accounts payable, payroll processing and general ledger transactions.
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
- Organized general ledger with accuracy and within time constraints.
- Stayed on top of applicable federal and state requirements to minimize legal and financial risks.
- Entered figures using 10-key calculator to compute data quickly.
- Organized budget documentation and tracked expenses to maintain tight business controls.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Handled day-to-day accounting processes to drive financial accuracy.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Streamlined daily reporting information entry for efficient record keeping purposes.
- Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
- Presented audit findings to accounting manager after reviewing results and paperwork.
- Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
- Proficient in TAAMS, TFAS, ProTrac, Service Manager
- Through clear communication, I was able to establish productive partnership with other field offices, the Bureau of Indian Affair, and Tribal offices.
- Performed specific accounting and financial service functions, including verification and maintenance of accounts and accounting data using Office of the Special Trustee systems, InnoTrust Financial Accounting System, Trust Asset Accounting Management System (TAAMS), HP Service Manager, and Indian Trust System Query (ITSQ).
- Evaluated active Individual Indian Monies (IIM) account financial transactions for compliance with the Secretary’s fiduciary trust fund management policies and procedures.
- Ensured compliance with Freedom of Information Act and Privacy Act and regulations to maintain confidentiality of records, documents, and trust funds.
- Maintained and established individual active jacket files which includes inactive records established for retirement for archives. Quality control/satisfaction of trust records, as well as safeguarding all trust records in conjunction with other field staff.
Accounts Maintenance Clerk
Department Of Interior
2004.04 - 2006.02
- Maintained physical and computer-based filing systems.
- Located and retrieved requested documents in accordance with established policies.
- Monitored and updated filing systems to meet organization standards.
- Tracked incoming and outgoing files and materials and maintained accurate records for potential discrepancies.
- Maintained log books and spreadsheets documenting file data and storage receipts.
- I reviewed and read probate orders for deceased
- Native American who owned land held in trust.
- Prepared new files and assigned tracking identification numbers, resulting in faster retrievals.
- Compiled and inventoried documents for archival.
- Examined, categorized, and sorted incoming documents.
- Assisted with data entry and administrative support tasks to help meet team goals.
- Sorted and classified documents into appropriate filing systems for increased traceability.
- Assisted with document scanning and imaging projects to support accurate file back-up.
- Managed sensitive or confidential files with attention to data security and storage policies.
- Created, implemented and monitored filing systems for easy retrieval of records.
- Restored old files and archived completed files for future reference.
- Identified and corrected inconsistencies in filing systems for increased accuracy.
- Input data into spreadsheets and databases.
- Reviewed files, records and other documents to obtain information to respond to requests.
- Supported staff on special assignments and ad hoc projects.
- Created and maintained detailed records of all office activities.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Fostered operational efficiency and compliance with company policies through effective coordination of office activities.
- Promptly received and forwarded incoming communications, such as phone calls, emails and letters, to appropriate staff.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
- Utilized office management software to record and track customer information.
- Processed incoming and outgoing mail and packages according to established procedures.
- Edited and proofread documents for accuracy and completeness.
- Purchased and maintained office supplies.
- Compiled and analyzed data to produce reports.
- Informed and supported business leaders through consistent communication and administrative support duties.
- Edited documents to keep company materials free of grammar errors.
- Managed incoming correspondence to enhance employee performance and reduce time spent on processing and responding.
- I prepared excel spread sheets to disburse the funds and land to the rightful heirs per probate order.
I also prepared the work tickets to disburse the funds and cap and close the estate account. - I am proficient in TAAMS and ProTrac which are Bureau of Indian Affairs (BIA) systems that show landholdings. I am also proficient in Innovest formally known as TFAS, control log,
Data encoder
DataCom
2002.09 - 2004.04
- Duties, Accomplishments and Related Skills:
- My duties were to encode batches that consist of name, address, phone or banking changes
- I would review a batch/packet against supporting documents to make sure the information being encoded was accurate and correct
- If there were corrections to be made I would return the batch to the preparer for corrections
- Once, the batches were corrected I would enter the data into a computer system called TFAS
- My duties were also to post qa the batches that were encoded by other data encoders, and if there was a mistake or error I would report in on a spreadsheet and log it in the error log.
- Completed daily data back-up to secure records.
- Processed customer and account source documents by reviewing data for deficiencies and errors.
- Maintained database by entering new and updated Individual Indian Money information.
- Maintained daily production logs of activities and completed work.
- Reviewed validation output and performed specified manual checks on data to evaluate consistency and completeness.
- Prepared source data for computer entry by compiling and sorting information.
- Transcribed information into required electronic format to enter into Trust Fund Accounting System database.
- Extracted information from database to compile reports for audit process.
- Maintained files, records and chronologies of entry activities.
- Obtained scanned records and uploaded into database.
Education
Bachelor's degree - Business Administration in Accounting
University of Phoenix
Phoenix, AZ2023
Skills
- Conference of Leadership Development and Team Building
- Certificate in Business and Writing Skills
- Building Native Communities: Financial Skills for Families
- Customer Service Award
- New Mexico Notary
- Records Contact
- Cannon Certificates
- Probate Training Certificate
- Record Reconciliation
- Project Maintenance
- Effective Planning
- Financial Recordkeeping
- Audit Tracking
- File Maintenance
- Precision and Accuracy
- Departmental Collaboration
- Handling Confidential Materials
- Applied Mathematics
- Workflow Enhancement
- Monetary Transactions
- Accounting and Bookkeeping
- Data Entry
- Word Processing
- Transaction Coding
- Corrective Actions
- Reconciling Accounts
- Maintenance Requirements
- Proactive and Self-Motivated
- Cash Disbursements
- Ledger and Journal Entries
- Setting Up Files
- Budget Analysis
- Transaction Management
- Microsoft Office
- Correspondence Writing
- Document Microfilming
- Financial Document Review
Timeline
Accounting Technician
Bureau of Trust Funds Administration
2006.02 - Current
Accounts Maintenance Clerk
Department Of Interior
2004.04 - 2006.02
Data encoder
DataCom
2002.09 - 2004.04
Bachelor's degree - Business Administration in Accounting
University of Phoenix
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