Ivy Cormier
White Bear Lake,MN
Summary
Hardworking, detail oriented, and fast learning, I excel in managerial roles with my natural ability to lead teams and multi-task as I coordinate many different moving parts.
Overview
9
9
years of professional experience
Work History
PURCHASING, LOGISTICS, ACCOUNTING, ASSISTANT TO GM AND HR
STRUCTURAL WOOD CORPORATION
02.2023 - Current
- Coordinate inside company purchasing, including equipment, office supplies, janitorial, and hardware
- Write and oversee purchase orders for all sales, including invoicing and payment approval for accounting department
- Schedule equipment repair and maintenance and parts ordering if needed
- Assist HR in 401K and HSA for each payroll
- Assist HR in recruiting,onboarding and offboarding
- Advise and council on company rules,policies,procedures and corrective actions to maintain employee consistency
- Maintained strict confidentiality of sensitive financial data, protecting company integrity and privacy rights of individuals involved.
- Managed high-volume invoice processing tasks while consistently meeting tight deadlines for vendor payments.
- Strengthened internal controls through regular reviews of existing policies, suggesting improvements when necessary.
- Contributed to the development of a positive work environment, fostering strong relationships with colleagues and supervisors.
- Maintained accurate and complete documentation to facilitate accounting and filing functions.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Verified items billed against items ordered and reconciled differences through follow-up with vendor.
- Coordinated office supply ordering to avail materials for streamlined operations.
- Transferred data and documents to facilitate system migration and software updates.
- Secondary point of contact for staffing agencies
- Support General Manager and Managers with any duties as assigned and performed various office tasks, ensuing that all policies and procedures were followed
- Researched competitor pricing, prepared purchase orders and built and maintained professional relationships with local suppliers
- Assisted with quotes requests, preparation of PO's,Invoice purchase reconciliation,receipt documentation and tracking
- Perform bank reconciliations,data entry and adjustments
- Collaborate with department managers and vendors to review vendor bills and receive payment approval
- Arrange freights for leaving and returning shipments, determining pricing, coordinating with drivers, and scheduling shipment dates and times.
MANAGER OF RECEIVING AND PURCHASING
GOOD THINGS
03.2017 - 01.2023
- Managed a team of 8 associates, overseeing schedules, leading weekly briefings, handling inter-team conflict resolutions
- Effectively maintained communication with managers in 5 different retail locations for inventory information, deliveries, quantities, and shipments
- Collaborated with retail buyers, coordinating quantity, quality, and arrival times of new purchases
- Provided staff training and on-the-job assistance
- Led individual and group training and onboarding for new hires and seasonal staff, providing instruction on computer software and inventory intake processes.
ASSOCIATE OF RECEIVING AND PURCHASING
GOOD THINGS
09.2014 - 03.2017
- Enhanced warehouse efficiency by accurately processing incoming shipments and promptly updating inventory records
- Streamlined receiving operations for improved organization and faster unloading of deliveries
- Increased accuracy in inventory management with meticulous record-keeping of received products, quantities, and associated documentation
- Boosted overall warehouse productivity by collaborating with team members on various tasks such as unloading trucks, sorting products, and updating inventory systems
- Reduced product damage during the receiving process by carefully handling fragile items and adhering to proper safety protocols
- Strengthened vendor relationships through timely communication regarding delivery schedules, discrepancies, or damaged goods
- Maintained a clean and organized receiving area for optimized workflow and reduced clutter or obstructions
- Maximized workspace functionality by efficiently utilizing available equipment such as pallet jacks, hand trucks, and forklifts during the receiving process
- Minimized errors in shipment documentation with thorough verification of packing slips, invoices, and purchase orders
- Bolstered overall warehouse performance by routinely cross-training in other departments to develop a comprehensive understanding of company operations and support colleagues as needed
- Promoted cost-saving measures within the receiving department by identifying opportunities for reducing waste, improving efficiency, or streamlining processes
- Served as a reliable point of contact for internal and external stakeholders regarding any questions or concerns related to the receiving process, providing prompt and informative responses
- Unloaded pallets and deliveries and organized products in warehouse
- Conducted counts and audits of inventories to identify and resolve discrepancies in records
- Organized storage areas to optimize materials movements and minimize labor hours
- Unloaded and unpacked incoming shipments to facilitate orders and verify accuracy of contents
- Maintained tidy, organized and safe work area to comply with cleanliness standards
- Collaborated with other departments to resolve potential incoming shipment issues
- Regularly reviewed invoices and double-checked orders
- Compared shipping orders and invoices against contents received to verify accuracy
- Communicated with vendor representatives to resolve damaged shipments and item shortages
- Moved shipment materials to and from designated areas using lift and hand trucks
- Processed required paperwork to expedite handling of shipped and received goods
- Inspected incoming and outgoing shipments to identify discrepancies with records
- Rejected damaged items, recorded shortages and corresponded with shippers to rectify issues
- Handled day-to-day shipping and receiving overseeing more than 100 packages per day
- Communicated with carrier representatives, arranging for special deliveries and shipment receipts
Education
High School Diploma -
St.Louis Park Senior High
St.Louis Park, Mn06.1981
Skills
- Proficient in Linux and Microsoft operating systems
- Experienced in administrative duties such as emails and follow-ups
- Comfortable with giving presentations in multiple settings
- Aptitude to manage large groups of people and direct them accordingly
- Administrative Support
- Data Entry
- Invoicing and Billing
- File and Database Management
- Regulatory Compliance
- Account Reconciliation
- Invoice Verification
- Business Correspondence
- Customer Service
- Data Inputting
- Accounts Receivable
- Invoice Balancing
- Attention to Detail
- Discrepancy Research
- Staff Management
- Teamwork and Collaboration
- Continuous Learning Attitude
- Problem Solving Abilities
- ERP System Experience
- Data Entry Accuracy
- Purchase Order Management
- Invoice Processing
- Strong Communication Skills
Timeline
PURCHASING, LOGISTICS, ACCOUNTING, ASSISTANT TO GM AND HR
STRUCTURAL WOOD CORPORATION
02.2023 - Current
MANAGER OF RECEIVING AND PURCHASING
GOOD THINGS
03.2017 - 01.2023
ASSOCIATE OF RECEIVING AND PURCHASING
GOOD THINGS
09.2014 - 03.2017
High School Diploma -
St.Louis Park Senior High
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