Ivy Stockstill Franco Santucci
Field Project Admin
FL
Summary
Experienced Operations Assistant proficient in documentation, expense tracking and recordkeeping. Successful at managing everything from maintenance to financial needs. Experienced with overseeing multiple projects simultaneously.
Overview
10
10
years of professional experience
4
4
years of post-secondary education
1
1
Certification
Work History
Solar Field Project Admin
Moss Construction
Newberry, FL
01.2024 - Current
- Serve as a liaison for HR and Accounting departments
- Onboarding and conduct urinalysis test
- Process all new hire paperwork and scan through HR database system
- Enter timesheets in Timeclock Plus and verify accuracy of time and per diem log
- Run daily and weekly reports and send to team’s superintendent for approval of employees’ time
- Send final approved weekly payroll report with per diem log to the payroll department
- Assist the project accountant with invoices and expense reports
- Support the project start up and close-out processes
- Assist the Project Manager and the team as needed
- Assertive, able to cope with pressure, and be a team player
- Excellent ability to communicate among construction, technical and non-technical personnel, both internally and outside the company, and comfortable working in a fast-moving dynamic, environment
- Handle various administrative duties: maintain and update files, databases, records, and/or other documents, keep project paperwork organized, filing and scanning, requisition supplies, printing, making sure the office is stocked with office supplies (including the copier, bathrooms, etc.), and clean the office trailer
Operation Manager
Tyson Company, LLC
St. Cloud, FL
12.2020 - 09.2022
- Prepared annual budgets with controls to prevent overages.
- Implemented process improvement to shape organizational culture, optimize procedures for higher efficiency and help company evolve and grow.
- Worked in matrix management environment with oversight of division level managers, operations, sales, finance, human resources, safety and compliance.
- Increased profit by streamlining operations.
- Reviewed accounts on monthly basis to assess aging and pursue collection of funds.
- Contacted clients with past due accounts to formulate payment plans and discuss restructuring options.
- Managed costs and billing and resolved financial discrepancies effectively through organizational management of account information using Quickbooks software.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Produced month-end closing reports and provided actionable suggestions on remittance for quick resolution.
- Oversaw bookkeeping and accounting systems and entered data into systems accurately.
- Reported financial data and updated financial records in ledgers and journals.
- Generated and submitted invoices based upon established accounts receivable schedules and terms.
- Compiled budget figures by reviewing past budgets, evaluating estimated income and assessing expenses.
- Tracked business revenue and expenditures and reconciled accounts to maintain high accuracy.
- Prepared month-end closing entries for detailed reporting and recordkeeping.
- Managed invoices for new materials and parts.
- Organized budget documentation and tracked expenses to maintain tight business controls.
Production Scheduler
PC Grading, Inc.
St. Cloud, FL
12.2020 - 09.2022
- Worked with more knowledgeable professionals to grow understanding of principles and construction standards.
- Communicated with equipment operators to effectively assign equipment and manage smooth materials movements.
- Actively listened to customers' requests, confirming full understanding before addressing concerns.
- Actively listened to customers, handled concerns quickly and escalated major issues to supervisor.
- Learned new skills and applied to daily tasks to improve efficiency and productivity.
- Schedule daily project received through Supply Pro to accurately create schedule for out field everyday.
Operation Manager
Sandy Toes Beachside Rentals
St. Cloud, FL
12.2020 - 09.2022
- Increased profit by streamlining operations.
- Reviewed operations reports to understand numbers and trends.
- Prepared annual budgets with controls to prevent overages.
- Implemented process improvement to shape organizational culture, optimize procedures for higher efficiency and help company evolve and grow.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Produced month-end closing reports and provided actionable suggestions on remittance for quick resolution.
- Oversaw bookkeeping and accounting systems and entered data into systems accurately.
- Reported financial data and updated financial records in ledgers and journals.
- Reviewed accounts on monthly basis to assess aging and pursue collection of funds.
- Contacted clients with past due accounts to formulate payment plans and discuss restructuring options.
PROJECT COORDINATOR
AMERICAN BUILDER SUPPLY
Orlando, FL
08.2019 - 11.2020
- Coordinated presentations for customers and project members to detail project scope, progress and results.
- Tracked hours and expenses to keep project on task and within budgetary parameters.
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Maintained database and spreadsheets with accurate inventory and status
- Photocopied, distributed and emailed documents to project managers
- Created job files for each project and maintained current data in each file
OPERATIONS ASSISTANT/PERMIT SPECIALIST
HODGSKIN OUTDOOR LIVING
Orlando, FL
10.2018 - 03.2019
- While at Hodgskin Outdoor Living I have acquired the experience in Environmental permitting as well as my knowledge in the policies and procedures of Central Florida’s municipalities
- I receive and review construction plans, assess the Scope of work so that I can distribute that plans as needed to my project managers to quote
- I have also become knowledgeable on reading and comprehending City, County, and State building codes and ordinances
- I have also acquired experience in drafting plans in TurboCAD.
PERMIT COORDINATOR
ARENA AMERICAS
Orlando, FL
08.2017 - 10.2018
- While at Arena Americas I have acquired experience in permitting
- Responded to in-person and telephone requests for information from general public and other involved parties
- Worked closely with applicants to determine eligibility and verify accuracy and integrity of application data
- Updated documents such as municipal codes and city charters
- Arena Americas is a Tent and Event company and I was responsible for pulling all tent permits needed for any upcoming projects
- Some of the most recent projects I have worked on are:
- Disney’s Marathons (Reedy Creek)
- Hilton Buena Vista Palace
- The Caribe Royale
OPERATIONS ASSISTANT
Alliance Pavers
St. Cloud, FL
08.2014 - 08.2017
- In the time I have worked at Alliance Pavers, I have moved up from receptionist to Operations Assistant
- I have extensive experience in Customer Service, Accounts Payable, Accounts Receivable, Project Estimating and Collections
- Currently I receive and review construction plans, assess the Scope, perform a takeoff and provide pricing for hardscape projects prior to their due date
- Some of the most recent projects I have worked on are:
- One Daytona (Volusia County)
- (Orange County)
- Four Seasons Resort (Orange County)
- Managed and maintained file system covering expenses, reports and support documentation.
- Assisted with facility scheduling and customer service.
Education
High School Diploma -
SAINT CLOUD HIGH SCHOOL
St. Cloud, FL 08.2008 - 05.2012
Skills
Accounts Payable/ Accounts Receivable
Certification
CNP - Certified Notary Public
Timeline
Solar Field Project Admin
Moss Construction
01.2024 - Current
Operation Manager
Tyson Company, LLC
12.2020 - 09.2022
Production Scheduler
PC Grading, Inc.
12.2020 - 09.2022
Operation Manager
Sandy Toes Beachside Rentals
12.2020 - 09.2022
PROJECT COORDINATOR
AMERICAN BUILDER SUPPLY
08.2019 - 11.2020
OPERATIONS ASSISTANT/PERMIT SPECIALIST
HODGSKIN OUTDOOR LIVING
10.2018 - 03.2019
PERMIT COORDINATOR
ARENA AMERICAS
08.2017 - 10.2018
OPERATIONS ASSISTANT
Alliance Pavers
08.2014 - 08.2017
High School Diploma -
SAINT CLOUD HIGH SCHOOL
08.2008 - 05.2012
CNP - Certified Notary Public
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