IWONA FALAT
Romeoville
Summary
Dynamic Accounts Payable Coordinator with extensive experience at G&W Electric Company, excelling in invoice management and vendor relations. Proficient in Concur and Canon software, I drive efficiency and accuracy in financial processes while fostering strong communication with stakeholders. Recognized for implementing process improvements that enhance operational controls and compliance.
Overview
30
30
years of professional experience
Work History
Accounts Payable Coordinator
G&W Electric Company
BOLINGBROOK
07.2019 - Current
- Review, match, code invoices, and check requests using Canon's cloud-based automated software.
- Manage vendor payments by monitoring discount opportunities, verifying Federal ID numbers, scheduling, and processing checks, wires, ACH, and SUA payments.
- Resolve purchase orders, contracts, invoices, or payment discrepancies, including credits for non-conforming returns.
- Manage online banking activities, including setting up payment templates, initiating payments, and transfers when required.
- Maintain approval levels and routings within the cloud-based system.
- Assist with month-end close, and provide supporting documentation for the year-end audit.
- Prepare mailing, or other distribution of payments, as required.
- Correspond with vendors as necessary, and respond to inquiries.
- Annual preparation and filing of annual form 1099s.
Accounts Payable/Expenses
Hormel / Capitol Wholesale Meats
Mccook
06.2015 - 07.2019
- Review all invoices for appropriate documentation and approval.
- Assessed data and information to check entries, calculations and billing codes for accuracy.
- Review and approve expense reports in Concur for 60 sales reps.
- Provided support during external audits by providing requested information regarding accounts payable items.
- Prepared and updated vendor files, tax documents and insurance information.
- Reconciled monthly statements and transactions to keep records accurate and current.
- Maintained vendor records and communicated with vendors to resolve discrepancies.
- Addressed month-end closing functions for detailed reporting.
Accounts Payable/Payroll Coordinator
TDC Filter
02.2015 - 06.2015
- Preparation, transmittal, and distribution of weekly and bi-weekly payroll for 90+ employees, ensuring accuracy and time record compliance.
- Preparation and forwarding of all accounts payable invoicing to corporate for subsequent payment.
- Prepare monthly accruals for incoming and outgoing freight, as well as non-PO-related expenses.
- Process credit card payments, and compare them to statements to ensure that the credit card payment has been received.
- Close production jobs in the ERP system.
- Review and process employee expense reports in Concur; you must ensure compliance with corporate policy.
Account Payable Specialist
Quantum Foods LLC
07.1995 - 06.2014
- Manage and disburse checks averaging $1 to $2 million daily.
- Audit and process credit card statements.
- Review all invoices for appropriate documentation and approval prior to payment.
- Reconcile vendor statements, research, and correct discrepancies.
- Assist in month end closing
- Reconcile employee expenses for travel, hotel, entertainment, credit cards, and gas.
- Maintain files and documentation thoroughly and accurately.
- Provide accounting support to the management team as needed to meet business needs.
- Knowledge of payroll preparation and all required state and federal taxes.
- Supervising the 1099 process to include the collection of proper documentation, as new vendors are added.
- Perform daily, weekly, and monthly reporting of payables.
- Ensure the monthly, quarterly, and annual schedules and processes are completed timely and accurately.
- Work with upper management and external auditors to develop and document appropriate controls, as well as provide required documentation as needed.
- Effectively engage with stakeholders at all levels to understand the path forward for business processes and/or relevant system enhancement options to implement business process improvements.
- Ensure operational controls are in place and monitored against internal policies and procedures governing the disbursement of payments.
Education
High School Diploma -
Notre Dame
Chicago, Illinois05.1987
Skills
- MS Outlook
- Word
- Excel
- Concur
- Made2Manage
- Velocity
- ProData
- JD Edwards
- Canon
- Therefore
References
- Anthony Barone, CFO and Vice President, Rosebud Restaurants, 630-269-1069, Anthonybar169@gmail.com
- Sheldon Phillips, President, Chicago Service Center, Tyson Foods, 630-877-2721, Sheldon.Phillips@tyson.com
- David Prill, CFO, Mistica Foods, Former CFO Quantum, 630-877-2721, dprill@outlook.com
Languages
Polish
Professional
Timeline
Accounts Payable Coordinator
G&W Electric Company
07.2019 - Current
Accounts Payable/Expenses
Hormel / Capitol Wholesale Meats
06.2015 - 07.2019
Accounts Payable/Payroll Coordinator
TDC Filter
02.2015 - 06.2015
Account Payable Specialist
Quantum Foods LLC
07.1995 - 06.2014
High School Diploma -
Notre Dame
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