Summary
Overview
Work History
Education
Skills
Certification
Personal
Timeline
Generic

Izabela Rogoziewicz

Lake in the Hills,IL

Summary

Knowledgeable Legal Assistant with expertise in managing legal documentation and coordinating attorney schedules. Demonstrated success in supporting legal teams by drafting correspondence and maintaining case files. Proven ability to handle confidential information with discretion and efficiently manage multiple tasks.

Driven Legal Assistant with 9 years of experience in lawfirm environment. Highly skilled at multitasking and prioritizing tasks to complete projects on time and determine appropriate courses of action. Committed to streamlining processes to facilitate growth in Personal Injury, Commercial Litigation and Criminal law.

Overview

21
21
years of professional experience
1
1
Certification

Work History

Administrative Assistant

Kane County State's Attorney's Office
01.2024 - Current
  • Assist seven attorneys in preparing legal documents, such as briefs, pleadings, and contracts in the Special Victims Unit (SVU)
  • Organize and maintain over 35 physical and electronic files for easy retrieval of important documents
  • Draft correspondence to clients, opposing counsel, and other parties involved in legal proceedings
  • Proofreads legal documents for accuracy in formatting, grammar usage, punctuation marks, etc
  • Support attorneys during trials by managing exhibit displays electronically or physically in the courtroom
  • Manage multiple projects simultaneously while meeting strict deadlines and maintaining attention to detail
  • Provide administrative support during courtroom proceedings such as organizing exhibits or calling witnesses
  • Evidence Handling.
  • Collaboration with other law enforcement units.
  • E-filling of court documents with State and Federal courts.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Supported multiple attorneys simultaneously by efficiently prioritizing tasks according to urgency or deadline requirements.
  • Managed accounts and client records of clients, observing confidentiality, and extreme discretion.
  • Prepared court forms accurately under the supervision of attorneys, ensuring compliance with local rules and regulations.
  • Filed documents with courts on behalf of attorney.
  • Assisted with preparation of trial materials and documents.
  • Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.

Legal Secretary

Charles A. Dunlop and Associates
08.2021 - 01.2024
  • Ensure that a legal office runs efficiently and smoothly to enable Lawyers to focus on the clients’ needs.
  • Help ease the workload of Lawyers by providing general administrative support, such as answering telephone calls, taking messages and photocopying documents.
  • In addition to general administrative duties, also have responsibilities with a specific legal focus, for example producing legal documents such as contracts and wills for Lawyers.
  • Also, prepare court documents and type minutes of the court proceedings.
  • Managing day-to-day activities like scheduling meetings,depositions, mediations, handling correspondence, and maintaining records.
  • Ordering transcriptions from court.
  • Transcribing and proofreading.
  • E-Filing in State and Federal Courts.
  • Managed multiple high-priority tasks simultaneously, meeting all deadlines while maintaining a high level of accuracy.
  • Filed documents with courts on behalf of attorney.
  • Scheduled and made appointments for 2 attorneys.
  • Diligently edited legal correspondence for grammar and spelling.
  • Enhanced attorney productivity with proficient management of case files and schedules.
  • Maintained strict confidentiality of sensitive information to protect client privacy and uphold professional ethics.
  • Arranged for delivery of legal correspondence to clients, witnesses, and court officials.
  • Organized files for court proceedings.

Logistics Coordinator

Merx Global
10.2018 - 11.2019
  • Logistics Manager Responsibilities: Planning and managing logistics, warehouse, transportation and customer services.
  • Directing, optimizing and coordinating full order cycle.
  • Liaising and negotiating with suppliers, manufacturers, retailers and consumers.
  • Scheduling shipments.
  • Coordinating the movement of goods over long distances.
  • Ensuring timely delivery.
  • Identifying and addressing potential delays and or issues.
  • Tracked orders and notified customers of status or potential delays.

Personal Injury/ Workers Compensation Legal Assistant

Chepov & Scott, LLC
08.2012 - 04.2016
  • Interviewing clients, witnesses, doctors and police officers.
  • Also met with potential clients and assess whether or not their law office would be interested in the case.
  • Gathering Reports and Records- these may include medical records, police reports, prior court filings or any kind of documents that can strengthen a case.
  • Client Contact
  • Creating and Filing Documents-create record requests, letters, court filings, lawyer notes, and client communications.
  • Coordinate and manage the care and services for clients, ensuring they receive the support they need to achieve their goals and improv their well-being.
  • Needs Abasements- evaluating the client's situation and identifying their specific needs and challenges.
  • Monitoring and Evaluation: Tracking the clients progress, making adjustments to the care plan as needed, and evaluating the effectiveness of the services provided.
  • Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
  • Managed approximately 50 open cases. From start to close.

Receptionist

Hypermicro Systems
12.2010 - 12.2011
  • Attended phone calls, concluded the nature of calls and assisted callers to the proper department.
  • Successfully organized appointments between employees and clients.
  • Responsible for typing reports, memos and other correspondence.
  • Accepted and distributed messages and mails to proper departments and employees.
  • Excellent interpersonal, communication and customer service skills.
  • Superb time management skill.
  • Any special assignments assigned by the controller
  • Logistic agent-schedule all shipments going in and out of the warehouse.
  • Negotiate freight quotes.Follow up on the shipments leaving the warehouse making sure they got to the destination and that the customer is fully satisfied.
  • Sales assistant:- Screen phone calls and solves operational problems, such as issues with statements, deposits, checks and credit card transactions.
  • Make sure all orders go out on time.
  • Follow up with the customers.
  • Handle any kind of customer issues.
  • Handle all customer complain.
  • Any special tasks assigned by the sales rep.
  • Perform a variety of clerical and administrative activities.
  • Run multiple report on excel.

Medical Receptionist

M & M KIDS Pediatrics
07.2006 - 01.2007
  • Manage a medical front desk in areas of manual and computerized scheduling, billing, and medical/insurance records management
  • Process an average of 500 patients on a weekly basis for a fast-paced general practice.
  • Maintain open lines of communication between patients, physician, staff, and laboratory Personnel.
  • Schedule patients' medical screenings and following up to obtain results.
  • Respond to priority issues to ensure the prompt referral of urgently needed medical care.
  • Coordinate daily pharmaceutical-related matters to verify and expedite a high volume of Prescription orders.
  • Obtain medical transcriptions from physicians and collecting/processing patients' co payments at close of day.

Administrative Assistant

MMC Contractors
01.2008 - 02.2010
  • Provide clerical support to the Manager and Assistant Manager
  • Independently performs complex and highly technical Clerical duties, including payroll, reconciles purchases with credit card and monthly bank statement.
  • Compose and prepares variety of correspondences.
  • Receive customer order, preparation of invoice, Data entry.
  • Maintain and update file, reception performed
  • Performed general office duties

Front Desk Clerk

Candlewood Suits
04.2004 - 06.2006
  • Handle large volume of customer check in/ check out
  • See to resolution of customer complaints
  • Operate computerized switchboard
  • Follow-up on computerized and verbal wake-up calls
  • Carry out all paperwork and manual billing
  • Maintain cash draw, disbursement sheets and credit card authorizations
  • Calculate daily percentage of profit brought in

Education

High School Or Equivalent -

East Leyden High School
Franklin Park, IL
05.2004

Some College (No Degree) - Paralegal Studies

College of DuPage
Glen Ellyn, IL

Skills

  • Computer skills
  • Office administration
  • Time management
  • File organization
  • Microsoft outlook
  • Customer and client relations
  • Computer proficiency
  • Filing with State and Federal Courts
  • Documentation and recordkeeping
  • Professional communication
  • Dedicated team player
  • Verbal communication
  • Deadline oriented
  • Records management
  • Calendar management
  • Prioritizing
  • Notary Public

Certification

Driver's License, LEADS Certified, Notary Public.

Personal

Fluent in Polish and English.

Timeline

Administrative Assistant

Kane County State's Attorney's Office
01.2024 - Current

Legal Secretary

Charles A. Dunlop and Associates
08.2021 - 01.2024

Logistics Coordinator

Merx Global
10.2018 - 11.2019

Personal Injury/ Workers Compensation Legal Assistant

Chepov & Scott, LLC
08.2012 - 04.2016

Receptionist

Hypermicro Systems
12.2010 - 12.2011

Administrative Assistant

MMC Contractors
01.2008 - 02.2010

Medical Receptionist

M & M KIDS Pediatrics
07.2006 - 01.2007

Front Desk Clerk

Candlewood Suits
04.2004 - 06.2006

Some College (No Degree) - Paralegal Studies

College of DuPage

High School Or Equivalent -

East Leyden High School

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Izabela Rogoziewicz