Jackaleen Lundgren

Budget Management

• Receive, review, process, and post (where appropriate with separation of duties and approvals) all Residence Life Office's accounts related revenue and expenses with CCSI (College Community Services, Inc.); non-allocated account, COF allocated programming funds account and university auxiliary accounts.
• Generate purchase requisitions for Procurement Office to create needed service purchase contracts (SPCs) and purchase orders by utilizing the SAP and Business Intelligence (BI) systems.
• Collect credit card charges supporting documentation from maintenance staff related to purchases for the residence halls and dining hall equipment/repairs. Reconcile these charges on the Bank of America, "Works" system.
• Process employee reimbursements, staff travel expense requests, etc., for the department.

Accounts Receivable

• Create invoices and rosters for camps and community programs housing overnight stays, purchase requisitions for supplies related, reconciles revenue and expenditures by utilizing the SAP System, BI, Excel spreadsheets, Client Connect, and my.mansfield applications.
• Monitor Housing Application Fee payments, reconcile those payments using the THD (Adirondack Housing Director) System and Client Connect (Official Payments) System on a daily/weekly basis.
• Manage the Event Management Systems (EMS) which is utilized for facility usage across campus by entities outside the university. Produce monthly invoices, collect and process payments on the EMS system and send deposit requests to the Accounting Office for processing.

Systems Reconciliation

• Reconcile meal plan counts weekly between the THD (The Housing Director) and Transact (Blackboard) systems for all 3 Commonwealth University campuses (Bloomsburg, Lock Haven and Mansfield). Report is used for Dining contractor weekly services billing. Utilized advanced MS Excel spreadsheets and pivot tables to improve report accuracy by diligently reviewing, identifying discrepancies, and making necessary adjustments with I.T. support and Housing Management Technician.

Administrative support

• Additionally, this position serves as support to the Management Technician. Includes phone reception, on campus housing and meal plan assigning, and other duties necessary to ensure the smooth flow of information and work within the department.

• Managed 50 complex budgets, University and College Community Services Inc. (CCSI) custodian of student activity fees allocations and fundraising accounts, ensuring accurate allocation of funds and expense across all various athletic teams.
• Implemented automated accounting procedures that led to significant time savings while maintaining high levels of accuracy in financial reporting, easy reference, and analysis when needed.
• Assisted Accounting Office with information and reporting of the yearly Equity in Athletics Disclosure Act (EADA) report.
• Enforced proper internal controls throughout the department with all athletic teams camps fundraising to minimize risks associated with fraud or mismanagement of funds.
• Collaborated closely with the Accounting Department to ensure a cohesive approach to fiscal management within the organization.
• Managed main office phones incoming calls and directed to appropriate Athletics staff.
• Supervised multiple work study students.
• Provided organized, detailed files related to all fiscal transactions.

Accounts Payable

• Monitored incoming purchase orders, travel expense vouchers, and invoices. Communicated with various departments regarding required back-up and goods receipting. Matched purchase orders with invoices and recorded necessary information for payment on the SAP system.
• Worked closely with procurement staff to obtain necessary approvals and documentation for vendor payments, ensuring timely remittance.
• Managed petty cash disbursements with diligent record-keeping, promoting transparency in expenditures.
• Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
• Increased accuracy in financial data entry by consistently double-checking inputted information against source documents.
• Ensured compliance with internal controls by adhering to established policies and procedures in all financial transactions.

Accounts Receivable

• Managed miscellaneous billing of university services (printing, coping, postal, vehicle usage, and phone lines) available to outside organizations and on-campus clubs/groups.
• Generated invoices upon receipt of billing information and tracked collection progress.
• Conducted regular reconciliations of accounts, identifying discrepancies and resolving issues promptly.
• Improved cash flow management by monitoring receivables and diligently following up on overdue payments.

Administrative Support

• Opened and properly distributed incoming mail to promote quicker response to customer inquiries.
• Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
• Answered multi-line phone system and enthusiastically greeted callers.
• Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
• Coordinated travel arrangements for senior staff, ensuring smooth business trips with minimal disruptions.
• Maintained accurate records of office expenses, assisting in budget preparation and cost control efforts.

• Issued licenses to the public and answering questions regarding rules and regulations.
• Entered mandatory county information for the issuance of various licenses into software. Responsible for reconciling cash items and posting on appropriate ledgers daily.
• Reconciled bank accounts, daily deposits, and cash drawer.

Accounts Payable

• Disbursed invoices for proper approval, encoded with appropriate general ledger account, input invoices on A/P system, cut checks and mailed to the vendors.
• Proofed calculations for cash advances, expensed to proper general ledger accounts.

Investments

• Verified interest payments received, entered principal and interest payments on IPS System also set up purchases and sales of securities on the system, prepared general ledger entries, reconciled securities in process account monthly,
• Verified book reconciliation against G\L accounts, created monthly reports and spreadsheets.

Prepaid Expenses and Fixed Assets

• Reconciled accounts and updated spreadsheets monthly. Prepared monthly accruals and posted journal entries.
• Assisted in the preparation of quarterly financial reports, enabling management to make informed decisions.