Jackie Kosch
Grosse Pointe Shores,MI
Summary
Dedicated Executive Assistant with 10+ years of experience. Organized, ambitious, and expertly completes assigned tasks with focus on quality and a sense of urgency. Dependable and quick-learning team player with effective communication skills. Always up for a new challenge, and eager to get the job done.
Overview
11
11
years of professional experience
Work History
Executive Assistant
NOTARIZE, INC
Boston, MA
04.2021 - Current
- Execute general admin duties including expense reconciliation, travel booking, and calendar/schedule management
- Perform many Corporate Secretary related duties, such as distributing Board Consents and assisting in management of employee incentive stock offerings and all related activities
- Monthly tracking of all Legal expenses to monitor team budget
- Plan off-site meetings and team building activities
- Updated spreadsheets and created presentations to support GC
- Project Management
Executive Assistant/Clinical Team Assistant
ODONATE THERAPEUTICS, INC
San Diego, CA
11.2019 - 03.2021
- Tracked Monitoring Visits to ensure accuracy and timely confirmation of visits
- Assisted in upload and management of documents in TMF
- Supported Clinical Ops team with periodic reviews, QC, and remediation follow-up in VEEVA
- Vault CTMS
- Supported preparation, distribution, filing and archiving of study-specific reports as deemed necessary by SVP of Clinical Operations
- Attended and took minutes of Weekly Clinical Operations Regional Director Meeting
- Provided accurate, up to date contact lists as well as support compilation of data for Site
- Communications
- Maintained study trackers, study metrics, and other ad hoc reports as needed
- Maintained Regional and Site Assignments tracker
- Assisted with admin processes for onboarding and off-boarding of Clinical Operations team members
- Executed general admin duties including AMEX reconciliation, travel booking, PowerPoint presentations/decks and organized/scheduled meetings as needed
- Participated in special projects to continuously improve processes, tools, systems, and organization
Executive & Personal Assistant
QUICKEN LOANS
Detroit, MI
06.2011 - 11.2019
- Executed general admin duties including AMEX reconciliation, travel booking, PowerPoint presentations/decks and organized/scheduled meetings as needed
- Sorted/prioritized high volume of incoming email
- Planning of multiple off-site meetings per year
- Managed wide variety of personal tasks (bill pay, construction to properties, house management)
- Anything/everything – No task was beneath me in this role, I truly did it all
Education
Bachelor of Arts - Psychology
OAKLAND UNIVERSITY
Rochester, MI04.2011
Skills
- Report Distribution
- Document Filing and Retrieval
- Records Management Databases
- Travel Arrangement Coordination
- Mail Management
- Proficient in Microsoft Office
- Executive Schedule Management
- Confidentiality and Discretion
- Business Writing
Timeline
Executive Assistant
NOTARIZE, INC
04.2021 - Current
Executive Assistant/Clinical Team Assistant
ODONATE THERAPEUTICS, INC
11.2019 - 03.2021
Executive & Personal Assistant
QUICKEN LOANS
06.2011 - 11.2019
Bachelor of Arts - Psychology
OAKLAND UNIVERSITY