Jaclyn Clark
Torrance,CA
Summary
Accounts Payable/Billing & Collections Specialist with a proven track record in managing invoicing processes and resolving discrepancies, leveraging expertise in accurate financial reporting. Adept at fostering strong vendor relationships and ensuring timely project completion, while demonstrating exceptional analytical skills and effective time management.
Overview
21
21
years of professional experience
Work History
Accounting Specialist
Taubman, Simpson, Young & Sulentor
Long Beach, CA
10.2023 - 05.2025
- Manage accounts payable weekly check run. Classify, record and summarize numerical and financial data to compile daily tasks such as journal entries, deposits, checks into bookkeeping software system accurately and efficiently.
- Calculate, prepare and issue billing invoices, assist and process attorneys' billing timesheets for data entry of billed hours and other financial statements according to established procedures.
- Reconcile debit and credit card transactions, verify items billed against items ordered and received. Research and resolve accounting discrepancies, balances or other financial expenses.
- Execute various administrative and support duties to assist legal team such as calendaring and managing deadlines by utilizing LACourtConnect and CourtCall.
- Assist attorneys' with case management, trial preparation, researching background information related to legal issues including documents for discovery, exhibits, depositions, mediations, filing and service.
- Successfully establish new client accounts, preparation of legal documents, draft and proofread routine contracts and/or legal agreements, maintain and organize filing systems for all trial cases.
Executive Assistant
Crystal Property Management, Inc.
Torrance, CA
04.2021 - 10.2023
- Perform supportive tasks alongside Chief Operating Officer with day-to-day property management duties
- Coordinate executive communications, including taking calls and interfacing with internal and external clients, vendors, business partners and third parties
- Preparation of weekly key and vacancy reports for property teams
- Responsible for processing residential move-out reports, security deposit refunds, closing balance and final account statements
- Compose tenant notices, memos and any additional correspondence
- Coordinate special projects and bid work for property repairs and capital improvements
- Conduct annual inspections for residential or commercial properties with business owner(s)
- Assist with maintenance service requests that require assistance from vendors and escalate issues to the appropriate staff
- Process accounts payable and receivables within Rent Manager accounting system for all vendor billing, owners distribution, bank deposits, research and resolve account related discrepancies
- Manage current and accurate vendor insurance certificates, organize filing system of paper and electronic documents
- Uphold and maintain strict adherence to matters of confidential nature
Procurement Analyst
Honda North America
Torrance, CA
01.2013 - 02.2021
- Responsible for analyzing route activities of Honda & Acura fleet vehicles to nationwide dealerships and Service Center shipments
- Maintain and develop positive business relationships with internal departments and dealers to ensure orders are processed accurately and efficiently
- Prepare executive reports that provide analysis to aide in the decision-making on backlog orders, developing and maintaining forecasts, and cost models by the availability of resources
- Planned and prioritized day-to-day shipments and deliveries in collaboration with warehouse and allocation teams
- Explain written proposals of lease and service agreements to customers, management or other interested parties participating in the company vehicle lease and purchase program.
- Process Proof of Delivery (POD) reports to internal customers & Japan staff to ensure that in-stock models are met for new release and initial placement, relayed information between dealers and recipients regarding ETA and potential delays.
- In charge of updating Parts Information Bulletins (PIB), Owner's and Service Manuals, New Dealer Notices, Discrepancy and Document Retention Forms.
Administrative Assistant
Timken Aerospace
Los Alamitos, CA
06.2004 - 12.2012
- Support Executives and Senior Managers, Preparation & coordination of conference rooms, teleconferences and board meetings
- Data entry into Information Management Systems (IMS) for document retention and digital files
- Prepared packages for shipment by generating packing slips and setting up courier deliveries, collecting and distributing department mail, ordering office supplies
- Drafting, editing and proofreading correspondence, reports and presentations
- Plan and execute company events and outings
- Provided cross-coverage support for administrative personnel & Human Resources
- Updated internal database with new hire information, background checks, employee packets and training seminars
Education
Computer Networking
Harbor Occupational Center
San Pedro06.2004
High School - undefined
San Pedro High School
San Pedro06.2003
Skills
- Analytical
- Teambuilding
- Time Management
- Account reconciliation
Languages
Spanish
Full Professional
Timeline
Accounting Specialist
Taubman, Simpson, Young & Sulentor
10.2023 - 05.2025
Executive Assistant
Crystal Property Management, Inc.
04.2021 - 10.2023
Procurement Analyst
Honda North America
01.2013 - 02.2021
Administrative Assistant
Timken Aerospace
06.2004 - 12.2012
Computer Networking
Harbor Occupational Center
High School - undefined
San Pedro High School