Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
Generic

Jaclyn DeFrehn

Morrisville,PA

Summary

Skilled Purchasing Agent offering 7.5 years of experience. Adept at overseeing all pre/post award processes, documentation and reporting. Successfully develop and implement effective procurement strategies to ensure that the organization obtains the products and services at the best cost possible. Disciplined professional with strong communication, organizational and planning abilities.

Overview

10
10
years of professional experience

Work History

PURCHASING AGENT ( Clothing and Textiles

DEFENSE LOGISTICS AGENCY
Philadelphia, PA
04.2021 - 01.2024
  • Responsible for deciding on which supplies, equipment, and/or merchandise to purchase, and maintained an adequate stock of supplies, equipment, and/or merchandise
  • Analyzed purchase requisitions, determined appropriate vendors, negotiated contracts, and tracked orders.
  • Researched causes of inventory discrepancies related to customer orders and performed inventory reconciliation activities
  • Determined availability of products and/or sources for products
  • Analyzed and manipulated supply system data to make sound business decisions
  • Negotiated pricing with vendors to obtain the best prices for goods or services.
  • Contacted vendors to determine order status and communicate discrepancies with shipments.
  • Performed work which helped resolve issues of product quality, transportation and all supply discrepancies
  • Resolved shipment issues and ensured shipments are posted in a timely manner
  • Assess and resolve Quality Notifications (QNs)
  • Assist Supply Planners and Contract Officers in returning defective or incorrect material to vendors
  • Work directly with vendors and depots to resolve any post award issues with contracts, such as, shortages, overages, incorrect material and/or defective material
  • Work with Resolution Specialists to get contracts closed out
  • Served as a trainer/consultant for acquisition related topics including, quality notifications (QN), return to vendors (RTV), and Q2s
  • Assisted in developing new/up to date job aids for various acquisition topics.
  • Prepared periodic reports detailing purchase activity as requested by management.
  • Prepared financial reports to include sales, profit margin and expenses.

PURCHASING AGENT ( Industrial Hardware )

DEFENSE LOGISTICS AGENCY
Philadelphia, PA
04.2016 - 04.2021
  • Researched and evaluated suppliers based on price, quality, selection, service, support, availability, reliability and payment terms.
  • Sourced new vendors for purchasing needs.
  • Acted as liaison and communicated with vendors and suppliers
  • Ensured the final contract included appropriate specifications, packing and shipping requirements, inspection instructions, and all other standard and special clauses
  • Prepared all required documentation and recommended award to the Contracting Officer.
  • Assisted in resolving discrepancies between invoices and delivery receipts and products received from vendors.

SERVER

YARDLEY INN
05.2014 - 08.2016
  • Monitor dining room for optimal guest experience
  • Work with and train individual servers to improve their performance
  • Answer guest concerns and resolve issues efficiently
  • Manage opening and closing duties, restocking of items and proper set up of the restaurant.

Education

Some College (No Degree) - Business Administration

BUCKS COUNTY COMMUNITY COLLEGE
Newtown, PA

Skills

  • Advanced knowledge of the Pre and Post Award acquisition process
  • Advanced knowledge of Federal Acquisition Regulations (FAR)/ Defense Federal Acquisition Regulation Supplement (DFARS)
  • Knowledge and ability to assess demand for items required by the customer
  • Advanced knowledge of Quality Notifications
  • Proficient in EBS, EProcurement, & SAPGui
  • Extensive experience utilizing Microsoft Office applications (eg advanced knowledge of Microsoft Excel)

Accomplishments

  • Led weekly group and individual training sessions at the GS-7 level for multiple co-workers at higher grade levels (GS 11, 12, & 13) on acquisition related topic/s, specifically various post-award quality notification issues.
  • As the sole acquisition-related personnel on my team (after being transferred to Clothing and Textile) I worked closely with management to significantly decrease high visibility QNs (Quality Notifications) & aged ULO's in the C&T directorate during a period of transition (after many of these items had gone unworked for an extended period of time).
  • Created multiple job aids for the newly created Return to Vendor process and for processing various post award quality notifications.

Timeline

PURCHASING AGENT ( Clothing and Textiles

DEFENSE LOGISTICS AGENCY
04.2021 - 01.2024

PURCHASING AGENT ( Industrial Hardware )

DEFENSE LOGISTICS AGENCY
04.2016 - 04.2021

SERVER

YARDLEY INN
05.2014 - 08.2016

Some College (No Degree) - Business Administration

BUCKS COUNTY COMMUNITY COLLEGE

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Jaclyn DeFrehn