JACLYN NGUYEN

Reporting

• Report Review (DCP OASDI Conflict, Month End Payroll Deduction/Imputed Income Validation - Coordinate reporting of errors to UCPath via UCPath Case
• DCPSH-UCRP-OASDI Conflict Report - review report - research EE status in UCPath - Report error to UCPath – Confirm: EE is properly refunded, EE is accurately recorded for DCPSF or UCRP, UCRP Elig. Date is updated, Retroactive UCRP Correction made if needed, EE is notified of Retroactive UCRP Eligibility.
• Run UCRP no OASDI report, Submit case to UCPath for each employee with missing deductions who is not eligible for FICA Exemption
• ACA Error Report Review - After each ACA pay cycle submission, review error report and submit necessary DELTA file to record BYH Hours to comply with ACA
• Submit ASK UCPath and/or TnTJira as needed to report Change Requests and Defects

Imputed Income Entry and Validation

• Ensure Procedure for recording imputed income aligns with Policy. Define process for location submission of and validation of imputed income. Ensure Imputed Income is submitted timely and is validated on monthly, quarterly and annual basis.
• Liaison to UCPath and Location contacts for process for location Year End specific submission of Imputed Income.
• Process Imputed Income requests from various departments, monitor SNOW cases and email for reportable income: Moving Expense and Taxable Travel Reimbursement, Gift Card exceeding $75, Domestic Partner Benefits (GME), Non-Cash Awards, Year End FSA Unsubstantiated Claims, Uniforms, Preceptor NCA.
• Determine and apply appropriate method for submission of imputed income using either appropriate CEMLI I1618 File or Pay Path Additional Pay via Self Service Transaction Link, to ensure regular paycheck does not result in negative net pay.
• Perform Monthly and Quarterly Imputed Income Validation.
• Contact responsible parties at Year end to advise of approaching payroll deadlines to ensure accurate current year taxation: i.e. Athletic Apparel, Gift Cards and Domestic Partner Benefits.

Union Dues Submission and Inquiry

• Responsible for timely submission of UNION membership and membership cancellation files to UCPath – Liaison between Union and UCPath. Assist with UCOP and Location Labor Relations as needed to provide data to assist with resolution of grievances.

Location Specific General Deduction Entry

• General Deductions: Supervise and Ensure Procedure aligns with policy for recording transactions for employee requested general deductions. Liaison to, Faculty Club, Faculty Association, Recreation, Parking and other location specific deductions. (Parking is limited to UCPath case cancellation)
• TA/FEE Deferral and TA Loan Program deduction entry and validation

Transactor Assistance and General Transaction Support

• Liaison between Parking office and UCPath for intercampus cancellations; Contact UCPath to cancel parking deductions for employees who transfer outgoing from UCSD
• Track overpayment collection A/R due to UCSD Location from UCPath for benefits balance due. Amounts collected via OVRPMT deduction must be journaled to location by UCPath. Follow up with employee who have pending terminations or upcoming job end dates to ensure collection process is updated to online payment or direct payment to UCPath versus payroll deductions
• Inter-Transfer Coordination – Transaction Coordinators connect Incoming HR Transactor with Outgoing HR Transactors to ensure accurate termination and rehire dates and use of correct dates and transaction reason codes.
• Distribute appropriate file submission error reports to appropriate Transactors as needed
• Provide appropriate Payroll Restricted error reports or deduction or earning reports as needed to enable validation of results after pay cycle
• Process One Time Pay; Manage Accruals; Mass Hires: HR Templates: Leave Transactions: Union Enrollment: Retro Pay as needed to correct employee HR and Payroll record.
• Enter Pay Path action to Hire or rehire employees to recreate PPS appointment and distribution in UCPath as needed to permit UCPath Year End FSA Imputed Income for legacy non-converted employees, creating appropriate job data and ensuring no pay is issued.
• Respond to ACCESS cases for employees requesting specific ROW and ROLE level security and assist with log in errors.
• CEMLI FILE SUBMISSION TO UCPATH: I-181; I-171: I-378; I-618
• Transactor Support 1:1

Customer Support

• Voluntary Retirement - respond to questions regarding 403(b) 457 (B) DCP after tax
• Respond to inquiries related to UCRP, DCPSH, OASDI, FICA deductions.
• Respond to inquiries related to Imputed Income
• Triage UCPATH- “***” SNOW cases and assign as appropriate. Research and respond as needed.
• Finance SNOW cases
• Ecotime SNOW cases
• AYSO reset

HR-LOA Campus Leave Desk Support (currently aiding HR-LOA desk due to staffing shortage)

• Determine FML eligibility
• Prepare FML Designation Notice for EPSL and Cal-OSHA leave
• Send correspondence to Employee, Employee’s Supervisor, Employee Relations and HRLOA
• Enter Leave in UCPath Payroll System
• Enter or Correct Time Entry in Eco Time Timekeeping System
• Maintain accurate records in UC Accommodate and One Drive LOA Documentation Folder
• Monitor and Respond to UCPath inquiries for Job Descriptions, UCPath Leave Entry regarding employees applying for Disability Benefits.
• Investigated payroll variances and employee claims to resolve discrepancies and balance financial records

• Prepared weekly payroll for more than 150 salaried and hourly employees
• Internal and external customer service for Accounts Payable and Payroll for Joint Venture
• Handled any payroll discrepancies hours with employees
• Verify hours, labor, and garnishment are in compliance for Federal labor laws
• Processed, entered, and cut checks for invoices

• Applied cash application
• Cash reconciliation for balance sheet
• Do check runs
• Research purchase order and problems
• Completed paperwork, recognizing discrepancies and promptly addressing for resolution

• Prepared Sales and Use Tax compliance forty-five states
• Reconciled tax accounts
• Exemption certificate verification and validation
• Helped with multiple audits
• Trained new employees

• Analyzed and audit data of various products that messaged
• Prepared monthly messaging billings
• Validated taxes are billed correctly
• Lead various product billing programs

• Processed all Accounts Receivable payment application
• Accounts Receivable month end close process and audits
• Prepared weekly cash forecast for Accounts Receivable
• Reconciled Accounts Receivable bad debt and reserve/release for Sales and Allowance
• Assisted manager with preparation of the monthly Balance Sheet forecast reports Reconciled accounts for large customers
• Daily Accounts Receivable of 300 accounts Lead person and trained new employees
• In charge of the Trade-in Trade-up credit program

• Performed Accounts Receivable and collections
• Assisted in Accounts Payable Invoicing
• Trained and supervised two employees