Jacob Newman
Boston,MA
Summary
Experienced office manager with a strong background in administrative roles, bringing extensive leadership experience to the table. Deep understanding of industry practices and procedures, well-equipped to handle various challenges. Exceptional financial, personnel, and clerical management skills, consistently delivering top-notch results.
Overview
3
3
years of professional experience
1
1
Certification
Work History
Office Manager
Novanta Corporation
06.2024 - Current
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Trained personnel in equipment maintenance and enforced participation in exercises focused on developing key skills.
- Opened and closed location and monitored shift changes to uphold successful operations strategies and maximize business success.
Assistant to the CFO
Combined Jewish Philanthropies
12.2023 - 05.2024
- Enhanced financial reporting accuracy by streamlining data collection and analysis processes.
- Maintained compliance with regulatory requirements, ensuring timely submission of accurate financial reports to relevant authorities.
- Implemented process improvements within finance department that increased overall productivity without compromising quality or control standards.
- Supported CFO in strategic decision-making by providing insightful financial analysis and recommendations.
Administrative Assistant
Ginkgo Bioworks
08.2021 - 11.2023
- Assisted in day-to-day office needs of a large, ever-changing, fast-paced Bioengineering environment with small teams
- Includes a wide range of responsibilities, all of which built upon fundamental but important skills
- Assisted in planning critical investor events, and logistics for larger meetings, managed weekly communications for the HR team while also managing building access, leading recruiting tours, and ensuring critical communication channels remained open and reliable for the Legal team.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Answered multi-line phone system, routed calls, delivered messages to staff and greeted visitors.
Marketing Intern
Economic Mobility Pathways
12.2021 - 05.2022
- AMPUP is coordinated by Harvard and MIT to better understand impacts of communications on economically disadvantaged families
- Engagement team consists of Junior members, and its campaigns focus studies on impacts of offering financial rewards for economic coaching
- Position follows through on all methods of communication, ranging from placing flyers to email campaigns.
- Participated in brainstorming sessions, contributing fresh ideas that led to innovative marketing initiatives.
- Collaborated with team members to help expand marketing channels to over 30 different BHA locations
- Assisted in creating written, video, and image content for marketing channels.
Education
Bachelor of Arts - Communications in Media And Cinema
University of Hartford
Hartford, CT05.2021
Skills
- Communication
- Teamwork
- Organization
- Strong Leadership
- Mission Driven
- Office Administration
- Office Management
- Excel spreadsheets
- Administrative Support
Certification
- Digital Marketing and E-commerce, Google/Coursera - 2021-2022
Timeline
Office Manager
Novanta Corporation
06.2024 - Current
Assistant to the CFO
Combined Jewish Philanthropies
12.2023 - 05.2024
Marketing Intern
Economic Mobility Pathways
12.2021 - 05.2022
Administrative Assistant
Ginkgo Bioworks
08.2021 - 11.2023
Bachelor of Arts - Communications in Media And Cinema
University of Hartford
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