Jacob Pipkin
Payson
Summary
Professional with strong focus on procurment management and negotiation. Skilled in risk assessment, regulatory compliance, and vendor relations. Effective collaborator known for delivering results and adapting to changing needs. Known for reliability, communication, and analytical thinking.
Overview
5
5
years of professional experience
1
1
Certification
Work History
Contract Specialist
USDA
04.2023 - Current
- Collaborated with stakeholders to articulate requirements and develop comprehensive procurement schedules, fostering alignment and efficiency
- Prepared and issued solicitations (RFPs, RFQs) for complex, high-value contracts exceeding $800,000, ensuring clarity and competitiveness in the bidding process
- Led evaluation panels for competitive procurements, guaranteeing objective assessments and meticulous documentation of source selection decisions
- Negotiated favorable terms and pricing with vendors, securing a 10% reduction in overall project costs while upholding rigorous quality standards
- Managed a diverse portfolio of 30 contracts valued at over $1 million, overseeing performance, modifications, and closeouts to ensure compliance and timely delivery
- Monitored contractor adherence to performance standards, deliverables, and federal regulations, effectively mitigating risks and preventing delays
- Issued and administered contract modifications, including adjustments to scope, funding, and performance periods, while maintaining comprehensive, audit-ready documentation
- Ensured compliance with FAR, AGAR, USDA Contracting Desk Book, and other agency-specific regulations, successfully mitigating procurement risks and achieving audits with zero findings
- Provided expert guidance on contracting processes and regulations to program offices, enhancing compliance and operational efficiency
- Achieved FAC-C Certification, demonstrating advanced proficiency in federal acquisition processes and a commitment to excellence in procurement practices
- Conducted market research and analysis to identify potential vendors, leading to the selection of high-performing suppliers and improved procurement outcomes
- Established key performance indicators (KPIs) for supplier performance, enhancing accountability and driving continuous improvement in service delivery
- Provided training and mentorship to junior procurement staff, fostering a culture of knowledge-sharing and professional development within the team
- Analyzed and reported on procurement metrics, translating data into actionable insights that informed decision-making and strategic planning
- Developed and maintained strong relationships with suppliers to negotiate favorable terms and foster collaborative partnerships that drive innovation
- Contributed to the development of innovative USDA AI contracting software, enhancing procurement efficiency and streamlining contract management processes
Fee Program Manager
USDA Forest Service
09.2020 - 04.2023
- Executed comprehensive administrative and human resources management functions, leveraging the eTracker and eRecruit systems to facilitate efficient hiring processes for the Fee Program within the unit
- Fostered an open-door policy, providing guidance, support, and instruction on administrative and workplace matters while ensuring full compliance with safety regulations
- Collaborated with employees to address and resolve complaints, effectively managing disciplinary issues and working closely with Employee Relations to implement appropriate protocols in response to serious incidents
- Supervised a team of 11-15 employees, promoting a positive work environment and encouraging professional development
- Trained staff on Forest Service policies, objectives, and the Recreation Enhancement Act, ensuring thorough understanding and adherence to Collection Officer policies and procedures
- Developed and implemented Job Hazard Analyses for the program, prioritizing the health and safety of employees, coworkers, and visitors while proactively preventing disease, injury, or loss of life
- Provided ongoing developmental and training opportunities for employees, enhancing their skills and career growth
- Remained readily available to employees, offering assistance during unusual or challenging situations to foster a supportive workplace culture
- Implemented a Performance Appraisal system for Fee Program employees, enhancing performance evaluation processes and promoting accountability
- Verified and approved time and attendance for employees using the Paycheck8 system, ensuring accurate payroll management and compliance
Education
MBA -
American Military University
Charles Town12-2021
Skills
- Quality assurance
- Contract proposals
- Research and analysis
- Risk mitigation
- Legal compliance
- Contracting policies and regulations
- Contract performance management
- Contract administration
- Procurement strategies
- Contract negotiation
- Project management
- Pricing analysis
Certification
FAC-C Certified
Timeline
Contract Specialist
USDA
04.2023 - Current
Fee Program Manager
USDA Forest Service
09.2020 - 04.2023
MBA -
American Military University
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