Jacob Schwartz
Brooklyn,NY
Summary
Dynamic professional with extensive experience as Assistant to the CEO at Postersz, excelling in project management and executive support. Proven track record in enhancing operational efficiency and fostering teamwork. Reliable and responsible, adept at task delegation and maintaining confidentiality while delivering exceptional customer service. Skilled in payroll and bookkeeping, ensuring accurate financial records.
Overview
7
7
years of professional experience
Work History
Project Manager
Satmar Shul Monsey
11.2024 - 11.2025
- Led cross-functional teams to deliver projects on time and within budget.
- Developed project plans, defining scope, timelines, and resource allocation.
- Implemented risk management strategies to mitigate potential project delays.
- Successfully managed multiple projects simultaneously by prioritizing tasks according to urgency, resource availability, and alignment with organizational goals.
- Planned, designed, and scheduled phases for large projects.
- Met project deadlines without sacrificing build quality or workplace safety.
- Established effective communication among team members for enhanced collaboration and successful project completion.
- Identified plans and resources required to meet project goals and objectives.
- Negotiated contracts with vendors and suppliers, securing quality materials at competitive prices for efficient use of resources.
- Proved successful working within tight deadlines and a fast-paced environment.
- Completed projects within tight deadlines, coordinating team efforts and prioritizing tasks effectively.
Assistant to the CEO
Postersz
02.2024 - 11.2025
- Assisted with daily operations by managing schedules and coordinating meetings
- Supported CEO in project management through research and documentation
- Organized company events, ensuring smooth execution and stakeholder engagement
- Maintained communication with internal teams, facilitating information flow
- Collaborated with cross-functional teams on various projects, promoting teamwork
- Boosted efficiency by handling various administrative tasks, allowing the CEO to focus on strategic planning and execution.
Office Manager
Continental Caterers
10.2018 - 01.2025
- Coordinated daily office operations to enhance workflow efficiency.
- Managed vendor relationships, ensuring timely delivery of supplies and services.
- Oversaw budgeting processes, optimizing resource allocation for operational needs.
- Developed and implemented office procedures that improved overall productivity.
- Facilitated communication between departments to streamline project execution.
- Analyzed operational workflows to identify areas for process improvement and cost reduction.
- exceptional customer service,
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Completed weekly payroll for 50 employees.
Skills
- Executive support
- Customer service
- Task delegation
- Project management
- Project planning
- Payroll
- Bookkeeping
- Business administration
- Project oversight
- Teamwork and collaboration
- Honest and dependable
- Reliable and responsible
- Project planning and development
- Project scheduling
- Relationship building
- Customer relations
Timeline
Project Manager
Satmar Shul Monsey
11.2024 - 11.2025
Assistant to the CEO
Postersz
02.2024 - 11.2025
Office Manager
Continental Caterers
10.2018 - 01.2025