Jacqlyn Pinho
Burlington,NJ
Summary
Seasoned Office Manager offering leadership experience in administrative positions. Well-versed in industry practices and procedures. Top-notch management abilities in financial, personnel and clerical areas. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
11
11
years of professional experience
Work History
Construction Coordinator
Real Equity TX LLC
04.2022 - Current
- Handled scheduling of subcontractors and staff to complete projects within required timeframes.
- Developed and executed pre-construction milestones on project schedule.
- Managed incoming invoices and entered them into appropriate software.
- Interacted with vendors to purchase and set up equipment and services.
Office Manager
DSJ Construction Corp.
Burlington, NJ
11.2016 - 01.2022
- Completed journal entries, reconciliations and account analysis to prepare quarterly financial documents.
- Managed payroll data entry and processing for 25 employees to comply with predetermined company guidelines.
- Followed up with delinquent accounts to obtain funds and reduce aging balances.
- Coached new hires on company processes while managing employees to achieve maximum production.
- Implemented project management techniques to overcome obstacles and increase team productivity.
- Updated reports, managed accounts and generated reports for company database.
- Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
- Managed office operations while scheduling appointments for department managers.
- Maintained computer and physical filing systems.
- Developed standard operating procedures for all administrative employees.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Used QuickBooks to produce monthly invoices, reports and other deliverables.
- Executed basic banking and bookkeeping tasks.
- Answered high volume of phone calls and email inquiries.
Office Manager
Lowthers Contracting LLC
Burlington, NJ
01.2014 - 11.2016
- Managed office operations while scheduling appointments for department managers.
- Arranged corporate and office conferences for company employees and guests.
- Evaluated employee records and productivity to complete employee evaluations.
- Managed budgets, appointment scheduling, employee and event itineraries and accounts to improve productivity initiatives.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Maintained computer and physical filing systems.
- Developed standard operating procedures for all administrative employees.
Manager
Stella's Restaurant
Burlington, NJ
10.2010 - 01.2014
- Controlled costs and optimized spending via restructuring of budgets for labor, capital assets, inventory purchasing and technology upgrades.
- Expanded cross-functional organizational capacity by collaborating across departments on priorities, functions and common goals.
- Conducted monthly inventories of raw materials and components on work floor.
- Developed and maintained relationships with customers and suppliers through account development.
- Cross-trained existing employees to maximize team agility and performance.
- Accomplished multiple tasks within established timeframes.
- Delivered feedback to decision-makers regarding employee performance and training needs.
Education
Associate of Science -
Rowan College At Burlington County
Pemberton, NJSkills
- Computer proficiency
- Problem-solving
- Proofreading
- Time Management
- Communication skills
- Strong Organizational Skills
Creative Writing
In my spare time I enjoy creative writing. I have been writing since I was a young teenager, using it as an escape from the real world. As an adult, I was able to get back into writing and finding a new passion for reading as well.
Timeline
Construction Coordinator
Real Equity TX LLC
04.2022 - Current
Office Manager
DSJ Construction Corp.
11.2016 - 01.2022
Office Manager
Lowthers Contracting LLC
01.2014 - 11.2016
Manager
Stella's Restaurant
10.2010 - 01.2014
Associate of Science -
Rowan College At Burlington County
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