Jacqualyn Jones
Chicago
Summary
Accounts Payable Supervisor with several years of experience working with cross functional management to provide comprehensive support for senior level management in carrying out business administration processes to meet deadlines. Track record of accurately completing accounts payable & accounts receivables, payroll, reports, information management and support activities within demanding time frames. Negotiable communicative style that yields results.
Overview
21
21
years of professional experience
Work History
Experience OFFICE MANAGER
Princeton Technical Services
Chicago
07.2023 - Current
- Responsible for overseeing engagements, supervises and communicates with staff, partners, and clients and delivers value-added services
- Oversee adherence to office policies and procedures
- Process all construction invoices
- Implement procedural and policy changes to improve operational efficiency
- Prepare operational reports and schedules to ensure efficiency
- Co-ordinate schedules, appointments, and bookings
- Monitor and maintain office supplies inventory
- Review and approve office supply acquisitions
- Handle customer inquiries and complaints
- Maintain a safe and secure working environment.
ACCOUNTS PAYABLE SUPERVISOR
City Colleges of Chicago
Chicago
12.2018 - 03.2023
- Responsible for managing the operational functions of the AP department including invoice processing, financial disbursement, travel & expense reimbursement, and exception resolution as well as managing the AP staff
- Manage the operational functions of the AP department, including invoice processing, financial disbursement, and exception resolution
- Ensure timely payment of invoice and expense vouchers
- Monitor procedures and policies for AP the process, analysis key internal controls and reporting requirements
- Process a monthly average of 400 invoices via PO & Non-PO within the PeopleSoft Financials
- Provide administrative support to the following departments: Procurement, HR Benefits, OIT, All Campus Business Services offices, General & Grant Accounting
- Communicate and issue resolutions to both internal and external Audits and the Freedom of Information Act
- Assist in the month end closing and reconciliation of accounts
- Examine monthly financial statements and investigate and explain variances
- Assist with the preparation and review of 1099-misc forms for vendors and contractors
- Work with a decentralized accounting team to manage the Accounts Payable process throughout the seven campuses
- Review and approve reimbursement of employees travel and tuition expenses
- Hire, train, supervise and mentor Accounts Payable staff
- Initiate and transmit weekly pay cycles for Accounts Payable, Student Financials, Travel and Expenses, Benefits and Payroll.
ACCOUNTS PAYABLE CONTROL ANALYST II
City Colleges of Chicago
Chicago
05.2015 - 12.2018
- Responsible for providing support at all levels of the Accounts Payable function, including testing PeopleSoft Financials system modifications, assisting with overseeing daily input to vendor invoices, manage and maintaining monthly reports distributed to management and Board of Trustees
- Managing the A/P year-end processes including verification of utility payments, processing A/P journal vouchers, clearing invoice backlog, and work with vendors and departments to resolve outstanding payments and invoicing issues
- Review, audit, approve and process invoices for vendor payment including special/exception complex invoice requests generated by district office departments such as union fees, employee benefits and other district invoices
- Review, approve or deny travel and expense reimbursements/ reconcile cash advances, code and reallocate expenses according to policy and procedures
- Conduct on-going A/P training; create training materials, coordinate support, schedule classes and generate communications for campuses and district office
- Responsible for managing monthly KPI reports, as well as quarter-end and year-end audits.
INSURANCE VERIFICATION SPECIALIST
Elmhurst Memorial Healthcare
Elmhurst
09.2014 - 05.2015
- Responsible for handling insurance verification and registration for outpatients
- Responsible for obtaining and entering patient demographics
- Correcting registration errors to ensure accurate billing charges
- Accurately provides insurance verification for new and established patients.
OFFICE ADMINSTRATOR/CUSTOMER SERVICE SPECIALIST
Dyson
Aurora
09.2013 - 09.2014
- Responsible for overseeing employee relations; identify and resolve all issues and concerns
- Process orders for customers and solved queries and problems of customers
- Resolve all problems and issues diplomatically, fairly and generally to the mutual satisfaction of all parties
- Create comprehensive, concise reports and correspondence.
ADMINISTRATIVE PAYROLL ASSISTANT
The Foster Group
Chicago
03.2005 - 12.2010
- Developed and implemented payroll procedures and guideline, optimizing productivity and efficiency, generating 99% accuracy for payroll
- Managed payroll for employees; responsible for processing accounts payables and receivables
- Oversaw administrative budget
- Prepared expense reports and bank reconciliation
- Reviewed audits and update records of various types of transactions including employee withholding, deferred compensation, union dues deductions and garnishments and levies.
INSURANCE VERIFICATION REPRESENTATIVE
Fox Valley Cardiovasculaire Consultants
Aurora
08.2002 - 03.2005
- Significantly reduced time required to prepare and distribute payments to patient’s accounts by initiating implementation of electronic reporting procedures
- Identify problem accounts with payers and investigate and correct errors
- Follow-up on missing account information and bill secondary insurances
- Significantly reduced time required to apply payments to patient’s accounts by implementing electronic reporting procedures.
Education
Bachelor of Liberal Arts, Degree - Business Organizational Management
Concordia University Chicago
2021
MCSE (Microsoft Certified Software Engineer) -
Northwestern Business College
2002
Secretarial Science
Robert Morris University
1985
Skills
- Accounts Payables & Receivables
- Payroll Management
- Oracle/Peoplesoft Software
- Financial Reporting
- Account & Bank Reconciliation
- Strategy Planning
- Training & Mentoring
- Prepare Reports
- Travel Expenses TA & TE
- Technology
- Microsoft Office Suite (Word, Excel, PowerPoint, Access, Project, Outlook, PeopleSoft) Windows SharePoint Services, Microsoft Project 2010, QuickBooks, ADP Payroll system, HRIS system, Oracle
Timeline
Experience OFFICE MANAGER
Princeton Technical Services
07.2023 - Current
ACCOUNTS PAYABLE SUPERVISOR
City Colleges of Chicago
12.2018 - 03.2023
ACCOUNTS PAYABLE CONTROL ANALYST II
City Colleges of Chicago
05.2015 - 12.2018
INSURANCE VERIFICATION SPECIALIST
Elmhurst Memorial Healthcare
09.2014 - 05.2015
OFFICE ADMINSTRATOR/CUSTOMER SERVICE SPECIALIST
Dyson
09.2013 - 09.2014
ADMINISTRATIVE PAYROLL ASSISTANT
The Foster Group
03.2005 - 12.2010
INSURANCE VERIFICATION REPRESENTATIVE
Fox Valley Cardiovasculaire Consultants
08.2002 - 03.2005
Bachelor of Liberal Arts, Degree - Business Organizational Management
Concordia University Chicago
MCSE (Microsoft Certified Software Engineer) -
Northwestern Business College
Secretarial Science
Robert Morris University
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