JACQUE OLSON

COMMUNITY EVENTS COORDINATOR

STORM LAKE UNITED (SLU)

Storm Lake, IA

02.2024 - 12.2024

Organized and managed events of all sizes, designed to bring entertainment to the people of Storm Lake, as well as tourism and business to the town, from initial planning and contact through clean-up and a recap meeting.
Event planning requirements: Applying for and procuring permits for upcoming events through the city council, securing venues, contacting, accommodating and compensating participants (chainsaw carvers Wood, Wine and Blues, for example), booking food trucks and craft vendors, arranging vendors throughout the venue, and booking entertainment (bands, comedians, etc.), securing sponsorships and volunteers, printing and distributing posters, building and removing event spaces and decorations, and organizing SLU's annual Lighted Christmas Parade for Storm Lake’s Miracle on Lake Avenue.
Revived monthly meetings of SLU’s Retail in Action Committee (RIA), which consisted of local business owners and established better relationships amongst them and with SLU and helped me better know their needs and how best to accomplish their goals.
Organized Retail Sweepstakes that take place several times throughout the year by contacting businesses, making and printing posters and labels, distributing posters and registration jars for those events, collecting those jars and drawing winners on video then posting on Facebook.
Organized guest support services for guests to meet accommodation, transportation and service needs.
Created post-event reports that included a summary of attendees, feedback from participants, costs associated with the event.
Served as a liaison between local businesses and the city and developed relationships with business owners so I could be a better advocate for them.
Office management and outreach
Recruited at least 15 new members to SLU
Greeted walk-ins and assisted them with their questions or issues
Also did this via telephone, email, and Facebook
Presented SLU news Monday mornings on the KAYL Community Connection
Established comprehensive events guides, new contact lists, and served as administrator on the SLU Facebook page
Resolved unexpected issues and emergencies during events, maintaining poise and ensuring participant satisfaction.
Established and maintained relationships with key stakeholders, including vendors, sponsors, and community leaders.
Designed contracts, collected fees, and booked venues for events.
Developed engaging content for event websites and social media channels, increasing online visibility and participation.
Updated and maintained databases with current information.
Worked effectively in team environments to make the workplace more productive.
Conducted routine maintenance and repairs on mechanical systems and industrial equipment.
Managed inventory and supplies to ensure materials were available when needed.
Collaborated closely with team members to achieve project objectives and meet deadlines.
Identified needs of customers promptly and efficiently.
Designed event themes and coordinated decorations, audio and visual equipment, and promotional materials to enhance event atmosphere.
Monitored social media channels related to the event and responded to comments or questions posted by followers.
Developed and maintained event timelines, ensuring all tasks were completed on schedule.
Recruited sponsors for events and planned scope of involvement, financial tie-ins and promotional aspects for mutual benefit.
Created program activities, agendas and budgets based on client requirements.
Negotiated contracts with vendors such as caterers and entertainment providers.
Assisted with creating promotional materials such as flyers and digital ads for upcoming events.
Provided guidance and direction throughout the entire process of planning an event.
Chose facilities, inspected spaces and planned set up and execution to exceed client expectation.
Ensured compliance with all health, safety, and legal requirements, minimizing risk and liability.
Negotiated contracts with venues, caterers, and entertainment providers to secure favorable terms and pricing.
Ensured compliance with safety regulations during all stages of planning an event.
Managed on-site event staff and volunteers, providing training and supervision to ensure high levels of service.

Summary

Overview

Work History

COMMUNITY EVENTS COORDINATOR

Education

Bachelor of Arts - Art History

Juris Doctorate -

Bachelor of Arts - History

Skills

Community Service

Critical Skills

Timeline

COMMUNITY EVENTS COORDINATOR

Bachelor of Arts - Art History

Juris Doctorate -

Bachelor of Arts - History

Similar Profiles

Olivia SpeersOlivia Speers

Caela KrugerCaela Kruger

Evan KunkelEvan Kunkel