Jacqueline Ferrer
Bronx,NY
Summary
Dynamic and results-driven Executive Assistant with over 25 years of experience providing high-level administrative support to C-suite executives. Proven track record of enhancing productivity through effective calendar management, strategic planning, and seamless communication. Adept at managing complex schedules, coordinating high-stakes meetings, streamlining operations, and ensuring seamless executive support. A trusted partner to leadership, known for discretion, efficiency, and proactive problem-solving. A forward-thinking executive assistant accomplished the aid of company leaders in key functions. Gifted at managing busy schedules, organizing projects, and providing stellar administrative support to the executive team. Analyzes, prioritizes, and completes tasks with professionalism and sound judgment.
Overview
25
25
years of professional experience
Work History
Executive Assistant to CEO & CFO
Suntory Global Spirits
New York, USA
07.2022 - Current
- Manage the CEO’s/CFO's calendar, scheduling high-level meetings, conferences, and travel arrangements
- Serve as the primary liaison between the CEO and key stakeholders, including board members, investors, and senior executives
- Prepare and review reports, presentations, and correspondence on behalf of the CEO
- Optimize office operations and administrative processes to enhance efficiency
Executive Assistant to CFO & Head of Financial & Regulatory Reporting
BNPP Paribas
New York, USA
01.2019 - 07.2022
- Heavy Calendar Management
- Coordinate travel arrangements
- Screen emails and prioritize email correspondence
- Extreme confidential standards across all communications
- Managed team events
- Expense reconciliation
Executive Assistant to Head of Transformation, Innovation & Premises
BNPP Paribas
New York, USA
10.2018 - 02.2019
- Manage and organize calendar and meetings
- Coordinate travel arrangements
- Screen emails and prioritize email correspondence
- Uphold confidentiality standards across all communications
- Reconciled and submitted expenses
- Managed events throughout the teams
Executive Assistant to Deputy Head of Global Markets, America/Head of Equities, America’s
BNPP Paribas
New York, USA
10.2017 - 10.2018
- Maintained the Deputy Head and Head of Equities schedules and calendar of events, meetings and deadlines
- Acted as a liaison between senior executives and business across the bank
- Coordinate travel arrangements
- Screen and prioritize heavy email correspondence
- Uphold confidentiality standards across all communications and document platform
- Managed calendar and meetings for Global Heads traveling into the US
- Reconciled and submitted expenses
- Assisted with preparation of presentation materials
Event and Roadshow Specialist
BNPP Paribas
New York, USA
06.2015 - 10.2017
- Responsible for every logistical element of an event; food and beverages, room set-ups, audio visuals, etc
- Prepared and managed budgets for all internal and external events
- Prepared invites for all events
- Maintained and managed events on internal database
- Investigated new event spaces and restaurants
- Created and maintained Roadshow schedule; served as primary point of contact
- Coordinated all travel logistics for client roadshows, including ground and air transportation; provided hotel recommendations to management teams upon request
Executive Assistant to Head of Equities, Americas
BNPP Paribas
New York, USA
08.2011 - 06.2015
- Provided all administrative support to Head of Equities, heavy calendar management, domestic and International travel
- Screened, routed and prioritized heavy email correspondence
- Coordinated international and domestic travel, including booking flights, hotels and car services
- Experience working with Global teams in Hong Kong, London, and Paris (scheduling meetings, conference calls, etc.)
- Managed all logistics for meetings led by Global Heads and, or team members including organizing agendas, booking meeting rooms, preparing and printing materials, managing catering, taking notes, etc
- Prepare T&E reports, reconcile corporate card expenses, and order supplies
- Relied upon for the gathering and construction of critical and confidential documentation for meetings, interviews and pitches
- Responsible for travel arrangements for consultants, clients and candidates
- Edited marketing documents via Adobe and PowerPoint for client meetings and pitches
Office/ Payroll Manager-Executive Assistant
Westrock Advisors, Inc.
New York, USA
07.2000 - 10.2010
- Provided Executive-level administrative support to the CEO and COO
- Managed calendars, including personal and professional events for CEO
- Managed offices in NYC, LI, Westchester
- Supervised three assistants and managed their everyday job functions
- Coordinated high-level conference calls, board and management meetings, and special events
- Managed all Human Resources responsibilities (including but not limited to, Sexual Harassment trainings, Health Insurance enrollment, 401k administrating, etc.) and Payroll administration
- Responsible for all payments to employees and vendors (including T/E checks, cash wires, etc.)
- Oversaw all purchases, direct vendor relations, generated and maintained equipment tracking records
- Assisted CFO with all books and records, including and not limited to preparing and maintaining all journal entries and budget analysis
- Assisted Compliance department in a regulatory capacity (Administered U4, U5, Audits, etc.) and tax auditors
Education
Associate’s degree -
LIU University
Brookville, NY01.1999
Pace University
New York, NY01.1997
Skills
- Excel
- Travel coordination
- Event planning
- Microsoft Word
- PowerPoint
- Outlook
- Concur
- Coupa Office
Affiliations
Prospanica, Board of Directors Member, 01/01/00, 01/01/22, A non-profit organization that advocates for Hispanic Business Professionals to pursue higher education through scholarship programs.
Timeline
Executive Assistant to CEO & CFO
Suntory Global Spirits
07.2022 - Current
Executive Assistant to CFO & Head of Financial & Regulatory Reporting
BNPP Paribas
01.2019 - 07.2022
Executive Assistant to Head of Transformation, Innovation & Premises
BNPP Paribas
10.2018 - 02.2019
Executive Assistant to Deputy Head of Global Markets, America/Head of Equities, America’s
BNPP Paribas
10.2017 - 10.2018
Event and Roadshow Specialist
BNPP Paribas
06.2015 - 10.2017
Executive Assistant to Head of Equities, Americas
BNPP Paribas
08.2011 - 06.2015
Office/ Payroll Manager-Executive Assistant
Westrock Advisors, Inc.
07.2000 - 10.2010
Associate’s degree -
LIU University
Pace University
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