Jacqueline Ruiz
Cypress
Summary
Knowledgeable and experienced in Accounting with extensive knowledge of handling and documenting financial transactions according to policies and preferred procedures. Ability to drive complex projects from concept to completion while performing daily administrative tasks necessary to maintain operations. Efficiently manages goals, quality standards, and timelines for multiple projects. Experience in keeping accounts, processing accounts payable and receivable, managing invoices, and delegating payroll.
Overview
22
22
years of professional experience
Work History
Accounts Receivable Specialist
QuVa Pharma
Sugarland
07.2024 - Current
- Provide aid to new and existing customers regarding accounts receivable related questions and build a relationship with customers.
- Make collection calls and take collection action when necessary.
- Maintain A/R records, prepare statements, billing, invoicing, and process payments.
Accounting/HR Manager
Nippon Concept America, LLC.
Houston
02.2020 - 05.2024
- Manage all accounts payable and receivable, as well as general ledger maintenance and financial reporting.
- Responsible for the monthly closing and maintenance of all accounting ledgers, including monthly review of all account reconciliations and journal entries.
- Manage HR department (payroll, benefits & recruitment).
- Regularly update the employee handbook with changes to background check requirements, onboarding, and benefits packages.
- Maintain A/R records, prepare statements, billing, invoicing, and process payments.
- Process vendor payments.
- Follow up on open accounts.
- Effectively manage the AR staff of four to successfully handle all aspects of the AR department, ranging from customer service to month-end closing to financial reporting.
- Maintain General Ledger
- Journal entries
Accounts Payable/Receivable Specialist
J&L Distributors.
Stafford
09.2014 - 02.2018
- Process invoices & payments.
- Verifying and reconciling invoices.
- Scheduling and preparing checks.
- Resolve & research purchase orders, invoices, or payment discrepancies.
- Prepare demand letters for outstanding accounts.
- Monitor accounts to ensure payments are up to date.
- Verify vendor accounts by reconciling monthly statements.
- Collect delinquent vendor accounts.
- Assist with month-end closing.
- Maintain General Ledger
- Journal entries
Office/Project Manager
Texas Professional Construction LLC.
Cleveland
07.2012 - 08.2014
- Provide administrative oversight and accounting functions such as accounts payable/receivable and reconcile accounts.
- Manage petty cash, process invoices, estimates, and payroll.
- Documented weekly and monthly payrolls and prepared tax documents.
- Track office expenses and create monthly reports for business owners.
- Manage the general office, including ordering supplies, answering incoming calls, and responding to general emails.
- Oversight of all aspects of the hiring process.
- Translate to Spanish-speaking subcontractors.
- Coordinate projects for subcontractors.
- Worked remotely.
- Maintain General Ledger
- Journal entries
Office Manager
Navarro Construction.
East Chicago
01.2003 - 04.2012
- Oversaw daily administrative operations and financial activities.
- Prioritized and delegated tasks, provided motivation and direction to create a positive work environment,and ensured timely completion.
- Responsible for recruiting, orientation, training, and supervising 20 staff, was able to reduce staff turnover from 68% to 14% by improving staff orientation and training, professional development, and mid-level management coaching.
- Oversight of all aspects of staff performance; performance evaluation, progressive discipline, mediation of staff disputes, and grievance procedures by state and federal laws.
- Prepared financial reports and analyzed monthly operating results against budget.
- Reconciled vendor accounts and responded to inquiries.
- Maintain the General Ledger.
- Journal entries
Education
Bachelor of Science - Accounting
Colorado Technical University
12.2026
Associate of Applied Science - Business Management
Ivy Tech College
East Chicago, IN06.1995
Skills
- Attention to Detail
- Organized
- Leadership
- Bi-Lingual Spanish
- Communication
- Team Player
- Customer Service
- Time Management
- General Ledger
- Problem Solving
- QuickBooks Online and Desktop
- Confidentiality
- Integrity
- Procurement
- Journal Entry
- Multitasking
- Spreadsheets and journal entries
- Microsoft Excel
- Bill processing
- Department oversight
- Financial records and reporting
- Billing dispute resolution
- Aging reports analysis
- Dispute resolution
- Accurate payment posting
- Statement preparation
- Generally accepted accounting principles
- Invoice preparation
- Accounts payable
- Accounts receivable software
- Collections
- Payment management
- Adjustment posting
- Credit and collections
- Cash application
- Month-end closing procedures
- Account reconciliation
- Invoicing proficiency
- Payment posting
- QuickBooks proficiency
- Adaptability and flexibility
- Bank reconciliation
- Critical thinking
- Balance sheet reconciliation
- Financial software
- Time management
- Data inputting
- General ledger
- Problem solving
- Accounts receivable
- Invoice processing
- Customer service
Accomplishments
- 4.0 GPA
- President List Honors
Languages
Spanish
Professional
References
References available upon request.
Timeline
Accounts Receivable Specialist
QuVa Pharma
07.2024 - Current
Accounting/HR Manager
Nippon Concept America, LLC.
02.2020 - 05.2024
Accounts Payable/Receivable Specialist
J&L Distributors.
09.2014 - 02.2018
Office/Project Manager
Texas Professional Construction LLC.
07.2012 - 08.2014
Office Manager
Navarro Construction.
01.2003 - 04.2012
Bachelor of Science - Accounting
Colorado Technical University
Associate of Applied Science - Business Management
Ivy Tech College
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