Summary
Overview
Work History
Education
Skills
Timeline
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Jacquelyn Bauman

Osprey,FL

Summary

Detail-oriented Accounts Payable Assistant at Quality Enclosures with expertise in QuickBooks and a strong ability in professional client engagement. Successfully executed three-way matching and streamlined payment processes, enhancing efficiency. Proven track record in prioritization and time management, ensuring timely vendor reconciliations and accurate financial reporting.

Overview

11
11
years of professional experience

Work History

Accounts Payable Assistant

Quality Enclosures
Sarasota, FL
01.2023 - 07.2024
  • Executed three-way matching in a paperless setup efficiently.
  • Processed all online payments via the Keeper Password Management System. Set recurring reminder alerts for due dates in Outlook. Maintained an Excel sheet to keep track of payments made.
  • Attached invoice and purchase order copies electronically to the report.
  • Matched remit slips with checks for mailing.
  • Reconciled vendor statements.
  • Set up new vendors in system as needed including obtaining tax forms and W9s.
  • Assisted Accounts Receivable when needed.

Accounting Assistant

Empire Horticultural Services
Sarasota, FL
06.2016 - 02.2022
  • Recorded verified employee hours and PTO deductions from timesheets to an Excel spreadsheet.
  • Recorded and reported new hires, wage increases, and terminations ahead of payroll submissions.
  • Submitted to a payroll service for processing.
  • Received and processed all vendor invoices. Submitted a weekly Excel sheet with backup to the owner to write checks.
  • Ordered materials and verified pricing against the contracted agreements.
  • Received and prepared all customer checks for deposit and data entry.
  • Created invoices and requested purchase orders to ensure timely payments. Made collection calls as needed.
  • Renewed all business licenses and vehicle registrations.
  • Handled renewing and disbursing yearly COI's.

Accounts Payable Clerk

Environmental Pest Control And Insulation
Sarasota, FL
03.2015 - 04.2016
  • Handled all payables for two companies with multiple locations, using two separate platforms.
  • Three-way invoice matching on all material orders. Obtained approvals for all utility, internet, phone, and other office services.
  • Issued purchase orders upon approved requests. Maintained an Excel sheet to record invoices received against purchase orders, and reviewed it at month-end to see if PO's were not used, or if accruals were needed.
  • Attached backup to the printed checks for the review and signature process.

Payroll Specialist

Oasis Outsourcing
Sarasota, FL
01.2014 - 01.2015
  • Processed incoming payrolls received via online payroll submission, email, or fax.
  • Submitted tickets and monitored the ticket system for updates or additions to benefits, new hires, timekeeping, garnishments, and 401K.
  • Once all updates are completed, final payroll reports are submitted for client review and approval.
  • Set up PTO plans in the system to track PTO time for clients.

Education

High School Diploma -

Port Chester Senior High
Port Chester, NY
06-1988

Skills

  • QuickBooks
  • Netsuite
  • Great Plains
  • JD Edwards
  • Outlook
  • Excel
  • Word
  • Prioritization and Time Management
  • Professional Client Engagement
  • Dispute resolution

Timeline

Accounts Payable Assistant

Quality Enclosures
01.2023 - 07.2024

Accounting Assistant

Empire Horticultural Services
06.2016 - 02.2022

Accounts Payable Clerk

Environmental Pest Control And Insulation
03.2015 - 04.2016

Payroll Specialist

Oasis Outsourcing
01.2014 - 01.2015

High School Diploma -

Port Chester Senior High

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Jacquelyn Bauman