Jacquelyn DeStasio
New York,NY
Summary
Adept at executive support and proactive problem-solving, I significantly reduced expense report errors at Schneps Media. My expertise in time management and advanced multitasking facilitated efficient decision-making processes and strengthened stakeholder relationships, enhancing the company's reputation through strategic partnerships and meticulous organizational changes management.
Overview
20
20
years of professional experience
Work History
Executive Assistant to the Chairman and CEO
Schneps Media
01.2022 - 05.2023
- Reduced expense report errors significantly through diligent review resulting in fewer discrepancies.
- Served as the primary point of contact for both internal and external stakeholders, maintaining professionalism in all interactions.
- Expedited decision making for the Chairman and CEO by researching relevant information, preparing reports, and presenting findings concisely.
- Developed strong professional relationships with external stakeholders facilitating collaborative partnerships and enhanced company reputation.
- Facilitated smooth transitions during organizational changes by providing guidance on new policies and supporting affected team members.
- Increased efficiency in daily operations by implementing new administrative processes and procedures.
- Organized high-profile events and conferences, ensuring seamless execution and positive attendee experience.
- Ensured timely completion of projects by tracking progress, identifying roadblocks, and offering solutions to overcome obstacles.
- Provided exceptional support during board meetings by preparing materials, recording minutes, and following up on action items promptly.
- Contributed to cost savings by negotiating vendor contracts and managing expenses within budget constraints.
- Maximized time management for the Chairman and CEO with effective prioritization of tasks based on urgency level or importance.
Office Manager
Pro Health Pediatrics & Adolescent Medicine
03.2008 - 02.2011
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained computer and physical filing systems.
- Updated reports, managed accounts, and generated reports for company database.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Developed and maintained successful relationships with vendors, suppliers and contractors.
- Created, maintained and updated filing systems for paper and electronic documents.
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Managed office operations while scheduling appointments for department managers.
Administrative Assistant
South Shore Neurology
03.2007 - 02.2008
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Executed record filing system to improve document organization and management.
- Created and maintained databases to track and record customer data.
- Scheduled office meetings and client appointments for staff teams.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
Administrative Assistant
Pro Health Pediatrics & Adolesc Medicine
02.2003 - 02.2007
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Scheduled office meetings and client appointments for staff teams.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Executed record filing system to improve document organization and management.
- Created and maintained databases to track and record customer data.
Education
Bachelor of Arts - Liberal Arts And Sciences
Northeastern University
Boston, MA06.2018
Skills
- Executive support experience
- Strong decision-making
- Advanced multitasking
- High-level confidentiality
- Time management expertise
- Team Leadership Qualities
- Proactive Problem Solving
- Calendar Management Proficiency
Timeline
Executive Assistant to the Chairman and CEO
Schneps Media
01.2022 - 05.2023
Office Manager
Pro Health Pediatrics & Adolescent Medicine
03.2008 - 02.2011
Administrative Assistant
South Shore Neurology
03.2007 - 02.2008
Administrative Assistant
Pro Health Pediatrics & Adolesc Medicine
02.2003 - 02.2007
Bachelor of Arts - Liberal Arts And Sciences
Northeastern University
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