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Jacquelyn Haas
Executive Assistant
Flanders,NJ
Summary
To obtain a challenging position that will permit the use of current skills and experience to maximize company potential while developing additional knowledge and abilities.
Highly responsible, reliable, dedicated, and driven individual with excellent work ethics and attention to detail. Resourceful in the completion of projects, proficient in handling diverse tasks simultaneously and effective in team work. Quick learner, adaptable to new concepts and responsibilities. Driven and resourceful administrative professional with 20+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
23
23
years of professional experience
6
6
years of post-secondary education
Work History
Sunday School Teacher Volunteer
St. Elizabeth Ann Seton Church
09.2021 - Current
- Collaborated with fellow teachers to share best practices, optimize lesson plans, and create interdisciplinary units of study.
- Promoted a positive classroom environment that fostered open communication and collaborative learning experiences.
- Utilized multimedia resources to complement traditional teaching methods, increasing student interest and participation levels.
- Prepared age-appropriate weekly lesson plans aligned with church teachings.
- Adapted bible verses and lessons into stories and activities to help children comprehend scriptures.
- Employed variety of instructional aids, methods, and materials to provide for creative teachings, helping children grow spiritually.
- Tested children's bible knowledge by asking bible trivia questions and hosting bible quizzing competitions.
- Merged bible verses with current events to develop curriculum and address relevant topics children regularly encounter.
- Incorporated technology into classroom teachings to engage students and make learning more interactive.
- Co-Planned and facilitated summer Vacation Bible School for 35 students directed around community bible study
Executive Assistant to President
Weichert Insurance Agency
1 2004 - Current
- Provide day to day support for multiple senior level executives
- Responsibilities include maintaining multiple calendars via Outlook, coordinating travel arrangements for all executives and preparing expense reports
- Review and monitor all agency spending accounts, ensuring accuracy and obtaining all necessary approvals for payment
- Additionally, order and monitor office supplies and equipment
- Coordinating employee moves
- Prepare daily and monthly reports and spreadsheets using Microsoft office products
- Create, maintain and update all reference lists
- Liaison between employees and licensing company
- Maintain agency appointments with multiple carriers
- Organize and complete all necessary new hire paperwork
- Create promotional flyers for sales team and contests
- Complete employee status changes and termination paperwork.
- Handled confidential and sensitive information with discretion and tact
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments
- Processed travel expenses and reimbursements for executive team and senior management group
- Organized and coordinated conferences and monthly meetings
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties
- Used advanced software to prepare documents, reports, and presentations
- Screened calls and emails and responded accordingly to support executive correspondence
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences
- Collaborated on special projects to improve overall business operations within the organization efficiently
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection
- Handled payroll processing tasks accurately while maintaining strict adherence to deadlines for timely payments
- Updated and maintained confidential databases and records
- Filed paperwork and organized computer-based information
- Took notes and dictation at meetings
- Coordinated events and worked on ad hoc projects
- Volunteered to help with special projects of varying degrees of complexity
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations
Administrative Support Supervisor
Weichert Insurance Agency
01.2007 - 01.2010
- Maintained coverage of agency reception area
- Role held simultaneously with Executive Assistant Role.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel
- Monitored and evaluated personnel performance to complete annual reviews, recommend advancement, or address productivity concerns
- Monitored front areas so that questions could be promptly addressed
Rewrite Assistant
Weichert Insurance Agency
11.2001 - 01.2004
- Quoted personal line polices that needed to be rewritten
- Prepared personal line applications and contacted potential clients with price quotes
- Tracked all rewritten polices using excel spread sheets to ensure proactive procedures were executed on all customer legal notices.
- Answered incoming phone calls to process requests, transfer calls, or relay messages to appropriate personnel
- Safeguarded sensitive information through proper documentation handling, data entry, and record maintenance procedures
Education
Property and Casualty Insurance License -
American School of Business
Fairfield, NJ 06.2006 - 08.2006
Bachelor of Science in Criminal Justice -
Rutgers, The State University of New Jersey
Newark, NJ 09.1999 - 05.2005
Skills
Microsoft Office (Outlook, Word, Excel and PowerPoint)
Applied Systems
Organizational Skills
Concur
Administrative Support
Calendar Management
Information confidentiality
Travel Coordination
Task Prioritization
Problem-solving abilities
Documentation and Recordkeeping
Time management abilities
Additional Information
CPR certified
Interests
Spending quality time with family
Decorating
Timeline
Sunday School Teacher Volunteer
St. Elizabeth Ann Seton Church
09.2021 - Current
Administrative Support Supervisor
Weichert Insurance Agency
01.2007 - 01.2010
Property and Casualty Insurance License -
American School of Business
06.2006 - 08.2006
Rewrite Assistant
Weichert Insurance Agency
11.2001 - 01.2004
Bachelor of Science in Criminal Justice -
Rutgers, The State University of New Jersey
09.1999 - 05.2005
Executive Assistant to President
Weichert Insurance Agency
1 2004 - Current
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