Summary
Overview
Work History
Education
Skills
Accomplishments
Websites
Timeline
AdministrativeAssistant
Jacquelyn Payne

Jacquelyn Payne

Executive Assistant
Hobe Sound,FL

Summary

Meticulous, task-driven Executive Assistant with 16+ years of administrative experience in managing client-centric office operations. Equipped with an exceptional ability to facilitate all aspects of internal and external communications while assisting C-Level Executives with the ability to function well in a high-paced environment. Proven talent for prioritizing tasks and responsibilities to ensure efficient time management. Detail-oriented with the ability to build and maintain successful relationships between clients, colleagues, and vendors. Self-motivated with excellent communication and interpersonal skills.

Overview

16
16
years of professional experience

Work History

Executive Assistant (Remote)

LRW/Material
Los Angeles, CA
02.2020 - 07.2024
  • Provide Executive C-Level support
  • Organize complex calendars and schedules (Domestic & International)
  • Manage sensitive matters with a high level of confidentiality and discretion
  • Prepare Word, Excel, and PowerPoint presentations and other documents needed in support of objectives for the organization
  • Arranged and coordinated all travel plans, accommodations, itineraries, and agendas for Executives and Clients
  • Prepare expense reports with 100% accuracy, ensuring timely reimbursement and maintaining a positive relationship with vendors
  • Liaison between Executives and senior management teams; including Board of Directors
  • Excellent communication and time management skills; proven ability to meet deadlines
  • Screen incoming calls and emails; deliver accurate messages to the appropriate parties
  • Responsive to emails, texts, phone calls outside normal business hours.

Office Engineer

Phoenix Engineering
Annapolis, MD
01.2019 - 02.2020
  • Liaison between project managers, site engineers, and clients on construction projects
  • Provided technical and administrative information to all parties involved in the project
  • Responsible for the accurate processing of submittals and detailed records in order to ensure the correct materials are installed and paid throughout the project
  • Responsible for managing contracted budgets ranging between 5 and 32 million dollars annually
  • Verified that contractors and contract work are compliant within industry standards, specifications, building codes, and design instructions
  • Responsible for monitoring that the project is staying on track
  • Prepared detailed reports summarizing progress on projects.

Title Producer

02.2013 - 01.2020
  • Licensed Title Producer & Settlement Officer: MD, DC and VA
  • Notary; MD, DC and VA who is legally empowered to witness signatures and certify a document's validity
  • Coordinate the closing process for the Purchase, Refinance or Reverse Mortgage of Residential & Commercial properties
  • Review scheduled funding with lenders to confirm all requirements are met for timely disbursement
  • Review all necessary documents, title abstracts and escrow disclosures as well as educate and inform the clients on the forms they will be signing
  • Maintain accurate records of all client interactions in CRM system
  • Collaborate with cross-functional teams such as marketing, sales, operations and finance to meet requirements needed to close.

Executive Assistant / Business Development Manager

Ruppert Landscape
MD
01.2011 - 01.2019
  • Managed calendars and meetings for C-Level Executives
  • Scheduled travel and accommodations for Executives and Clients
  • Generated pipelines for new business growth
  • Negotiated favorable terms and pricing agreements with vendors and other providers for services or products needed.

Education

AA in Mass Media Design and Television Production -

Howard Community College
Columbia, MD
05.2009

Skills

  • Communication skills
  • Customer service
  • Calendar Management
  • Office Management
  • Travel Arrangements
  • Budgeting
  • Payroll
  • Type 75 WPM

Accomplishments

  • Prepared and distributed payroll for staff of 250+ direct reports.
  • Planned corporate meetings, lunches and special events for groups of 500+ employees.

Timeline

Executive Assistant (Remote)

LRW/Material
02.2020 - 07.2024

Office Engineer

Phoenix Engineering
01.2019 - 02.2020

Title Producer

02.2013 - 01.2020

Executive Assistant / Business Development Manager

Ruppert Landscape
01.2011 - 01.2019

AA in Mass Media Design and Television Production -

Howard Community College

Similar Profiles

CREATE PROFILE
Jacquelyn PayneExecutive Assistant