Summary
Overview
Work History
Education
Skills
Timeline
Generic

Jade Dudley

Atlanta,United States

Summary

Experienced finance and accounting professional with 8 years of expertise in managing invoicing processes and maintaining financial records for accuracy and compliance. Strong problem-solving skills, proficient in data analysis, and adept at process improvement. Collaborates effectively with teams to resolve discrepancies and enhance operational efficiency. Dedicated to utilizing analytical expertise to provide financial insights for strategic decision-making.

Overview

10
10
years of professional experience

Work History

Billing/Vendor Specialist

Southeastern Traffic Supply
03.2024 - Current
  • Manage end-to-end invoicing processes, ensuring timely payments and reducing outstanding balances.
  • Analyze billing data and trends to improve accuracy, streamline workflows, and support process improvements.
  • Collaborate cross-functionally with procurement, receiving, and accounts payable teams to resolve discrepancies and ensure alignment.
  • Reconcile vendor statements of account (SOA) with internal records to identify and resolve issues such as missing invoices, duplicate payments, and pricing errors.
  • Contact vendors to obtain missing documentation, clarify inconsistencies, and maintain strong working relationships.
  • Ensure all financial documents—including invoices, credit memos, payments, and adjustments—are accurately recorded in accounting systems.
  • Utilize accounting software to optimize billing operations and improve overall efficiency.
  • Prepare and deliver monthly reconciliation reports, highlighting variances and resolutions.
  • Provide timely and professional responses to internal and external inquiries, ensuring customer and vendor satisfaction.

Tax Accountant (Contractor)

Lease Plan
03.2023 - 03.2024
  • Reconciled General Ledger (G/L) account balances and prepared sales tax returns for multiple states and local jurisdictions.
  • Processed property tax payments, including client billing, ensuring deadlines were met.
  • Investigated and resolved issues related to property tax bills via city/county communication.
  • Prepared and filed property tax renditions and sales tax documents within deadlines.
  • Filed for proration of property tax for terminated units in applicable states.
  • Scanned and maintained tax documents for record-keeping and compliance.
  • Assisted with tax-related special projects.
  • Demonstrated strong analytical skills to critically assess information and solve tax-related problems efficiently.
  • Exhibited excellent organizational skills, effectively managing multiple deadlines in a high-volume, fast-paced environment.
  • Communicated effectively through both verbal and written communication, collaborating with internal teams and external agencies as needed.

Accounting Coordinator (Contractor)

Pulte Group Inc
07.2022 - 07.2023
  • Managed financial records, ensuring accuracy and compliance with company policies.
  • Streamlined invoice processing, reducing turnaround time by 12 hours.
  • Collaborated with cross-functional teams to resolve billing discrepancies efficiently.
  • Analyzed financial data to support budget forecasting and decision-making processes.
  • Improved reporting accuracy, leading to enhanced financial insights for management.

Real Estate Service Administrator (Contractor)

CBRE Group Inc
04.2021 - 04.2022
  • Managed real estate operations, enhancing efficiency and client satisfaction.
  • Coordinated property transactions for timely completion and compliance.
  • Implemented process improvements for better operation, resulting in measurable operational enhancements.
  • Facilitated communication between stakeholders, fostering collaborative relationships.
  • Analyzed market trends to support strategic decision-making and client advisement.

Legal Systems Administrator

Mosaic Consulting Group, Inc
11.2019 - 03.2021
  • Reviewed and processed invoices aligning with client standards, enhancing accuracy and compliance.
  • Served as primary client liaison, ensuring exceptional service and strengthened relationships.
  • Customized client reports, delivering actionable insights and improved decision-making.
  • Supported COO with calendar management, meeting coordination, and communication preparation.
  • Organized service meetings via Teams/Zoom, fostering collaboration and operational efficiency.

Accounting Coordinator

Motovario
06.2017 - 10.2019
  • Managed payment processing and reconciled invoices for accurate financial records.
  • Facilitated communication between stakeholders, ensuring smooth accounting operations.
  • Prepared detailed reports for management, highlighting key financial metrics.
  • Conducted quality control on data entries, ensuring precise financial documentation.
  • Coordinated accounts receivable processes, improving collection efficiency.

Human Resources Clerk

Hogan Lovells US LLP
05.2017 - 10.2017
  • Managed employee files, ensuring legal compliance and accurate record-keeping.
  • Supported recruitment by effectively screening resumes and conducting interviews.
  • Organized and maintained employee records to enhance HR operations.
  • Performed clerical tasks to streamline HR processes and improve efficiency.

Finance/Human Resource Admin Assistant (Part-Time)

International Spy Museum
06.2015 - 05.2017
  • Reviewed invoices for appropriate documentation and approval prior to processing, ensuring compliance with financial protocols.
  • Coded and filed both paid and unpaid invoices and statements, maintaining organized financial records.
  • Researched and resolved accounts payable (A/P) issues, including discrepancies and vendor inquiries.
  • Processed expense reports, ensuring accuracy and proper documentation.
  • Scanned and filed processed checks, monthly bank reconciliations, and miscellaneous financial documents.
  • Managed the distribution of processed checks and resolved vendor statements, inquiries, and discrepancies to ensure timely payments.
  • Supported daily operations of the Human Resource Department, responding to employee inquiries and handling administrative tasks.
  • Conducted research on health plans and benefits trends to help maintain the best benefit packages for employees.
  • Assisted in the hiring process by answering applicant inquiries, conducting reference checks, and preparing offer letters for new hires.
  • Analyzed existing benefits plans, identifying opportunities for cost savings and improvements.
  • Maintained accurate and legally compliant employee personnel files, tracking and collecting all necessary documentation.
  • Created and updated key HR documents, including organizational charts, new employee orientation agendas, and quarterly all-staff meeting agendas.
  • Reviewed benefit invoices, assigned accounting codes, and created purchase requests for the Finance Department.

Education

Bachelor of Science - Business Management

Delaware State University
Dover, Delaware
05.2017

Skills

  • Proficient in accounting principles
  • Skilled in financial software and Excel
  • Analytical thinking and attention to detail
  • Strong negotiation abilities with vendors

Timeline

Billing/Vendor Specialist

Southeastern Traffic Supply
03.2024 - Current

Tax Accountant (Contractor)

Lease Plan
03.2023 - 03.2024

Accounting Coordinator (Contractor)

Pulte Group Inc
07.2022 - 07.2023

Real Estate Service Administrator (Contractor)

CBRE Group Inc
04.2021 - 04.2022

Legal Systems Administrator

Mosaic Consulting Group, Inc
11.2019 - 03.2021

Accounting Coordinator

Motovario
06.2017 - 10.2019

Human Resources Clerk

Hogan Lovells US LLP
05.2017 - 10.2017

Finance/Human Resource Admin Assistant (Part-Time)

International Spy Museum
06.2015 - 05.2017

Bachelor of Science - Business Management

Delaware State University

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