Jade Williams
Charlotte Hall,MD
Overview
14
14
years of professional experience
Work History
Secretary - 40 Hrs (Mon-Fri)
Air Force Accounting and Finance Office
Andrews Air Force Base, MD
07.2023 - Current
- Prepare correspondence, reports and other documents from information obtained from staff, files and other sources with discretion.
- Review and process incoming and outgoing correspondence, materials, publications, regulations and directives.
- Maintain traffic management of incoming jobs and projects assigned by supervisory offices.
- Review and proofread important documents to be disseminated to leadership, staff, congressmen and constituents.
- Use various and advanced functions of word processing software to create, format, modify, edit and print letters, reports, memos and other documents.
- Prepare office for team meetings and visitors by requesting visitor access and securing parking spots for leadership.
- Serve as liaison between leadership and subordinate units.
- Manage multiple calendars, expense reports, reimbursements and meeting preparation.
- Schedule appointments and meetings based on knowledge of workload, agenda and participants.
- Handle management of communication to leadership by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
- Develop, establish, update and maintain office procedures and records of various types to ensure effective and efficient operation of the office.
- Establish and maintain effective working relationships using tact and diplomacy in interactions with individuals/families, leadership of organizations, and with program representatives and officials.
Guidance Secretary - 40 Hrs (Mon-Fri)
St. Mary's County Public Schools
Leonardtown, MD
04.2021 - 06.2023
- Handled confidential information regarding students carefully and with discretion.
- Communicated with parents, teachers and members of the public with patient demeanor.
- Resolved issues with parents using active listening skills to de-escalate difficult situations.
- Provided guidance and direction for students seeking out help from counselors.
- Supported school director and teaching staff by greeting visitors, taking messages, responding to emails, completing clerical tasks and maintaining the front reception desk.
- Managed multiple calendars, expense reports, reimbursements and meeting preparation.
- Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
- Organized files, developed spreadsheets, faxed reports and scanned documents, while maintaining the front desk and reception area in neat and organized fashion.
Assistant Director - 40 Hrs (Mon-Fri)
Starmaker School for Early Education
California, MD
08.2019 - 04.2021
- Assisted the Director with planning, managing, marketing and directing the Early Childhood Education program.
- Prepared and submitted budget requests and recommendations or grant proposals in an automated case management system.
- Responsible for overseeing the allocation of funds for staff, supplies, materials and equipment.
- Procured supplies, materials and equipment, reviewed purchase orders for accuracy and tracked shipping statuses.
- Interpreted mathematical information and applied it to verify payroll.
- Reviewed employee timecards for accuracy prior to submission to payroll.
- Recruited, interviewed, hired, trained and evaluated primary and supplemental staff.
- Collaborated with teachers to develop and maintain curriculum standards, develop mission statements and set performance goals and objectives.
- Evaluated curricula, teaching methods and programs to determine their effectiveness, efficiency and utilization. Ensures that all school activities comply with federal, state and local regulations.
- Reviewed and interpreted government regulations and developed programs to ensure adherence to codes and facility safety, security and maintenance.
- Ensured staff members are following and implementing developmentally appropriate practices in Early Childhood Education.
- Planned and led professional development activities and training for teachers, administrators and support staff.
- Counseled and provided guidance to students regarding personal, academic or behavioral issues and determined corrective actions if necessary.
- Conferred with parents and staff to discuss educational activities, policies and any student behavioral or learning issues.
- Interviewed, assessed clients' needs and concerns (e.g. family separation, parenting, child care, etc.)
- Evaluated and interpreted data received from interviews.
- Prepared, maintained and oversaw pupil attendance, activities and planning of personnel reports and records.
- Cultivated and maintained dynamic relationships with students, parents and guardians.
- Established and monitored tour dates of the campus facilities and provided prospective clients with information about the Early Childhood Education program available.
- Conducted research on developmental practices to implement in the workplace.
- Provided assistance in developing goals and plans.
Office Concierge - 40 Hrs (Mon-Fri)
NDG Communications
La Plata, MD
08.2017 - 07.2019
- Directly assisted leadership with all administrative functions.
- Assisted the Accounting Director and Vice President of Operations with billing (print reports, organize contents in job folders, mail invoices and archive completed projects).
- Responsible for inputting client information into company project software.
- Promptly greeted visitors, notified appropriate team members of their arrival and directed them to appropriate meeting location.
- Managed phone system and forwarded all calls to the appropriate team members promptly, taking messages when team members are unavailable.
- Handled all mail and deliveries.
- Maintained agency's reference library, project samples, magazines and other resource materials.
- Maintained current computer skills related to daily job function.
- Reviewed daily work schedules with Vice President of Operations, creative team members, production artists and digital development team members.
- Revised schedules and distributed to all agency departments a Priority List, reflecting the most pressing jobs for the day and their current status.
- Maintained the agency celebrations calendar, planning and executing team member birthday celebrations and other various culture activities for the agency.
Lead Teacher - 40 Hrs (Mon-Fri)
Annie's Early Learning Center
Hughesville, MD
08.2010 - 08.2017
- Organized, planned, prepared and led activities designed to promote physical, mental and social development.
- Taught developmental skills to age appropriate students.
- Observed and evaluated children's performance, behavior, social development and physical health.
- Provided a variety of materials and resources for students to explore, manipulate and use (both in learning activities and imaginative play).
- Enforced all administration policies and rules governing students.
- Established clear objectives for all lessons, units and projects.
- Met with parents/guardians to discuss child's progress and needs, determine their priorities for their children and suggest ways that they can promote learning and development.
Education
Bachelor of Science - Social Science
University of Maryland Global Campus
Adelphi, MD12.2020
Associate of Arts -
College of Southern Maryland
La Plata, MD05.2014
High School Diploma -
La Plata High School
La Plata, MD05.2012
Skills
- Issue and conflict resolution
- Leadership and team management
- Project/program organization
- Research and data collection
- Data entry
- Experience conducting various studies and observations
- Planning and coordination
- Proofreading and editing
- Back office operations
- Problem solving skills
- Customer service
- Skilled in conducting interviews and hiring
- Administrative support
- Accounting and financial support
- Flexible and adaptive
- Strong interpersonal skills
- Behavioral/cognitive skills development
- Ability to communicate effectively both orally and in writing
- MSDE Teaching Certification in Early Childhood Education
Timeline
Secretary - 40 Hrs (Mon-Fri)
Air Force Accounting and Finance Office
07.2023 - Current
Guidance Secretary - 40 Hrs (Mon-Fri)
St. Mary's County Public Schools
04.2021 - 06.2023
Assistant Director - 40 Hrs (Mon-Fri)
Starmaker School for Early Education
08.2019 - 04.2021
Office Concierge - 40 Hrs (Mon-Fri)
NDG Communications
08.2017 - 07.2019
Lead Teacher - 40 Hrs (Mon-Fri)
Annie's Early Learning Center
08.2010 - 08.2017
Bachelor of Science - Social Science
University of Maryland Global Campus
Associate of Arts -
College of Southern Maryland
High School Diploma -
La Plata High School