Jaelle Nelly JEANTY
Delmas,West
Summary
Dynamic recruitment specialist with proven expertise in developing strategies and leading virtual recruitment campaigns, notably for the US Agency for International Development. Excelled in enhancing recruitment processes, achieving a significant improvement in candidate quality. Skilled in subject recruitment and fostering positive candidate experiences, demonstrating exceptional organizational and interpersonal abilities.
Overview
12
12
years of professional experience
Work History
HR Assistant
US Agency for International Development in Haiti
05.2022 - Current
- Position Descriptions (PDs) for Cooperating Country National (CCNs) with Mission office chiefs/supervisors when positions are vacant to determine if an update or reclassification is warranted
- Manage all aspects of the recruitment process for CCN positions: post vacancies and pre-screened applications, Update vacant positions in the relevant trackers and maintain a record of each step of the vacancy
- Draft sollicitations for position
- Schedule, proctor and score English language testing for candidates
- Schedule and monitor technical testing for all shortlisted candidates
- Prepare recruitment Technical Evaluation Committee (TEC) packages, advise TEC regarding recruitment procedures
- Schedule interviews and Request references checks for selected candidates
- Upon receipt of Selection Memo, send out letters to selected candidates and to unsuccessful candidates
- Gather all information from selected candidates for salary negotiation and security clearance
- Upon receipt of security clearance, schedule medical appointments
- When completed, obtain contract starting date and advise the relevant team
- Request onboarding plan from team to share with new employee
- Serve as the point of contact for the full range of the Mission CCNPSC contracting processes
- Prepare Memorandum of Negotiation for each CCNPSC or contract modification
- Track and send reminders to rating officials for annual and interim Performance Evaluations
- Draft personnel actions (PAs) for CCNPSCs to submit to FM on step increase, promotion, termination/separation, retirement, transfer and leave without pay actions etc
- Prepare budgets and contracts for new recruits according to the established contracting procedures
- Manage and update all personnel records; keep CCNPSC files up-to-date and input information in the Overseas Personnel Services (OPS) system
- Maintain and assist in managing HR trackers for allowance renewals, contract expiration dates, and performance evaluations
- Input and manage personnel files into the Agency Secure Image and Storage Tracking (ASIST) as required
- Serve as a requestor and buyer in the Global Acquisition and Assistance System (GLAAS)
Administrative and Human Resources Assistant
Lumos Fondation in Haiti
09.2019 - 05.2022
- Support the Human Resources Manager in the recruitment process of all new staff, in particular by organizing interviews and also conducting the necessary criminal background checks
- Support the Human Resources Manager in drafting employment contracts, extensions and terminations
- Follow up on the recruitment tracker, ensuring that supervisors follow internal processes
- Manage the on-boarding process for all new employees by executing the orientation sheet, providing them with all necessary materials
- Manage employee benefits: tracking sick leave, vacation, etc.; Register employees with the Haitian medical plan
- Effectively maintain electronic filing system and hard copies of HR files, and provide necessary information to finance for payroll
- Support the Operations Manager by providing translation support where possible when needed or subcontract to translation providers
- Act as a consultant for secretarial and administrative support tasks (preparation and distribution of documents)
- Support the Operations Manager in the organization and coordination of committees and office meetings, as well as ensuring material organization
- Ensure payment of the following accounts: electricity, water, gas, internet, telephone etc ..
- Prepare requests for office supplies and equipment for daily use within the department
- Monitor the condition of all office equipment and materials
- Participate in the receipt of products and manage the warehouse; Take inventory of equipment and anticipate logistical needs
- Coordinate travel planning and event logistics / training seminar / workshop / symposium ..
- Ensure that materials stored in the warehouse are kept safe and secure
- Supervise support staff
- Submit monthly report to supervisor
- Perform any other duties required by supervisor
Administrative Assistant
Save The Children International (SCI) in Haiti
10.2016 - 08.2019
- Coordinate the receipt of all correspondence addressed to Lumos, ensure the filing and follow-up of outgoing letters
- Act as a consultant
- Organize and coordinate committees, meetings or gatherings and prepare minutes
- Translate and interpret documents as required
- Ensure the filing of all employee files, administrative and financial documents, and prepare service contracts
- Support the recruitment process for all new staff
- Prepare requisitions for office supplies and equipment to be used on a daily basis within the department
- Participate in product receiving and warehouse management
- Take stock of materials and anticipate logistical needs
- Coordinate travel planning and logistics for events/training seminars/workshops/conferences, etc
- Supervise support staff
- In collaboration with Human Resources, plan and monitor vacations, monthly timesheets, etc
- For office staff
- Be responsible for all national and international travel arrangements
Administrative Assistant to the Enterprise Support Service (Service D'Appui Aux Entreprises - SAE)
Ministry of Trade and Industry (MCI) in Haiti
08.2014 - 09.2016
- Company Overview: World Bank-funded project
- Classify and monitor files
- Prepare reports and follow up on actions taken
- Maintain registers of applicants and beneficiaries of the various CDEE programs
- Manage supplies and equipment made available to the SAE
- Ensure proper organization and assist with office operations
- Make appointments for technical staff
- Draft, manage and follow up correspondence
- Keep files up to date and accessible
- World Bank-funded project
Passenger Service
American Airlines (Haiti)
06.2013 - 02.2014
- Receive passengers for the day's flights on a daily basis
- Sell and modify tickets according to passengers' needs
- Check in passengers on their respective flights
- Modify the flights of passengers who have missed theirs
Customer Service Agent
Capital Bank S.A. (Haiti)
04.2013 - 06.2013
- Receive bank customers on a daily basis, assist them and inform them of the various products and services offered
- Open bank accounts, reactivate dormant accounts, and close accounts as required
- Prepare bank certificates
- Write executive cheques, SPIH and foreign transfers
- Make passbook changes for lost, used or finished passbooks
- Maintain physical and electronic customer registers
- Produce daily, weekly and monthly reports
Education
Bachelor - Business Mangement
Ecole Nationale Supérieure De Technologie (ENST)
07-2012
High School Diploma -
Collège Canado Haïtien (CCH)
01.2009
Skills
- Subject recruitment
- Developing recruitment strategies
- Recruitment reporting
- Virtual recruitment
- Recruitment planning
- Human resources administration
- Personnel records management
- Compensation/payroll
- HR policies
- Administrative skills
- Online position posting
- Interviewing techniques
- Benefits administration
- Human resources support
- Employee onboarding
- New hire orientation
- Post-hire check-ins
- Business administration
- Recruitment
- Staff hiring and recruitment
- Background checks
- HR policies compliance
- Administrative support
- Assessing performance
- Onboarding coordination
- Panel recruitment
Technologicalskills
- Proficiency in office software (Word, Excel, Power Point, Outlook, Gmail)
- Internet environment (Internet Explorer)
- Knowledge of Harbour (HR system)
Volunteerorganizations
- Toastmasters International, Member since 03/01/22
- Secretary, 07/01/22 - 06/30/23
- Vice President of Membership, 07/01/23 - 06/30/2024
- Vice President of Education, 07/01/24
- Junior Chamber International, member since 05/01/22
- Secretary local member organization (JCI Tabarre/Excelsior) 01/01/23 - 12/31/23
- Growth and Development Director for the National Office, 01/01/24 - 12/31/2024
- National and International events manager, 01/01/2025 - Present
Languages
English
Professional
French
Native/ Bilingual
Spanish
Elementary
References
References available upon request.
Timeline
HR Assistant
US Agency for International Development in Haiti
05.2022 - Current
Administrative and Human Resources Assistant
Lumos Fondation in Haiti
09.2019 - 05.2022
Administrative Assistant
Save The Children International (SCI) in Haiti
10.2016 - 08.2019
Administrative Assistant to the Enterprise Support Service (Service D'Appui Aux Entreprises - SAE)
Ministry of Trade and Industry (MCI) in Haiti
08.2014 - 09.2016
Passenger Service
American Airlines (Haiti)
06.2013 - 02.2014
Customer Service Agent
Capital Bank S.A. (Haiti)
04.2013 - 06.2013
Bachelor - Business Mangement
Ecole Nationale Supérieure De Technologie (ENST)
High School Diploma -
Collège Canado Haïtien (CCH)
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